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Assistant To Event Manager Jobs in Virginia (NOW HIRING)

Virginia Zoological Society

Events Assistant

Norfolk, VA · On-site

$15 - $17.50/hr

We work together-staff, volunteers, city partners, and community to advance shared goals. Position Summary The Event Assistant supports the Events Manager and the Events Department in planning ...

HHV

Event Management Trainee - Entry Level

Alexandria, VA · On-site

$43K - $58K/yr

We are looking for an enthusiastic Event Management Trainee to join our team. This is an entry-level opportunity designed for someone who is eager to learn, gain hands-on experience, and build a ...

NOVA Parks

Event Supervisor

Leesburg, VA

$16.50/hr

Report any emergencies to EMS and management. * Assist with preparation of events by moving chairs and tables if needed. * Assist with various facility tasks during events. * Supervise the catering ...

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All JobsTo Event JobsAssistant To Event Manager JobsAssistant To Event Manager Jobs in Virginia

Assistant To Event Manager information

What is the difference between Assistant To Event Manager vs Event Coordinator?

AspectAssistant To Event ManagerEvent Coordinator
Required CredentialsHigh school diploma; some roles prefer associate or bachelor’s degree in hospitality or related fieldsHigh school diploma; often a degree in hospitality, event management, or related fields
Work EnvironmentOffice setting, assisting with planning and administrative tasks, on-site support during eventsOn-site during events, coordinating logistics, vendors, and attendee experience
Employer & Industry UsageEvent planning companies, hotels, corporate event departmentsEvent planning firms, venues, corporate event teams

While both roles support event execution, the Assistant To Event Manager primarily provides administrative and support tasks, often working behind the scenes, whereas the Event Coordinator manages on-site logistics and ensures the event runs smoothly. The roles overlap in credentials and work environment but differ in focus and responsibilities.

What is an assistant to event manager?

An assistant to an event manager provides support in planning, coordinating, and executing events. This role often involves tasks such as managing schedules, communicating with vendors, and handling logistics, requiring organizational skills and attention to detail.

What cities in Virginia are hiring for Assistant To Event Manager jobs?

Cities in Virginia with the most Assistant To Event Manager job openings:

Assistant To Event Manager jobs near you

Events Assistant

Norfolk, VA • On-site

Virginia Zoological Society
51 - 200 employees
Learn more about Virginia Zoological Societyexternal

$15 - $17.50/hr

Full-time

Posted 29 days ago

Job description

Job Type
Full-time
Description
Mission & Values
The Virginia Zoo, founded in 1901 and located in Norfolk, Virginia, is home to more than 700 animals representing over 150 species across 53 acres of outdoor habitats, the World of Reptiles, classrooms, and guest amenities. The Zoo is committed to inspiring our community to take action to save the world's wildlife and their ecosystems. Our vision is a world where everyone values wildlife and the environment.
We prioritize the health, safety, and well-being of every animal in our care. We empower our community to protect wildlife and ecosystems locally and globally. We create meaningful experiences that inspire curiosity, learning, and stewardship. We uphold ethical standards in all operations, partnerships, and interactions. We foster a welcoming environment where diverse perspectives strengthen our mission. We work together-staff, volunteers, city partners, and community to advance shared goals.
Position Summary
The Event Assistant supports the Events Manager and the Events Department in planning, coordinating, and executing engaging events at the Virginia Zoo. This role focuses on vendor coordination, onsite event support, and general administrative assistance. The Event Assistant also helps promote events by distributing Zoo-provided promotional materials within the community. Success in this position requires a highly organized, detail-oriented individual who is comfortable communicating with vendors, sponsors, guests, and community partners to ensure seamless event execution.
Essential Duties / Responsibilities
  • Assist with vendor communication, including DJs, bounce house rentals, food trucks, community partners, and local businesses.
  • Coordinate vendor logistics such as arrival times, load-in/load-out procedures, and contract requirements.
  • Maintain vendor agreements and ensure compliance with Zoo policies.
  • Support the development of new vendor partnerships and sponsorship coordination to enhance event offerings.
  • Distribute Zoo-provided flyers and promotional materials around the community to generate awareness and excitement for events.
  • Assist with event setup, breakdown, and onsite coordination.
  • Contribute to departmental brainstorming and planning sessions to explore new event ideas aligned with the vision and goals of the Virginia Zoo Events Department.
  • Provide general administrative support, including responding to event inquiries, organizing event documents, maintaining event checklists, timelines, itineraries, DJ notes, FAQs, vendor contact lists, and post-event reports.
  • Serve as an onsite point of contact for guests during events, answering questions about schedules, activities and amenities.
  • Assist with event signage and wayfinding placement to help guests navigate event activities.
  • Gather informal feedback from guests to support continuous improvement of events.
  • Collaborate with other Zoo departments and volunteers to ensure smooth event operations.
  • Conduct inventory audits of event supplies and coordinate reorders when necessary (e.g. signage, decorations, wristbands, table covers, giveaway items).
  • Assist with collecting attendee and staff feedback through surveys.
  • Provide post-event recaps including financial data, attendance and survey feedback.
  • Provide support for private rental events and birthday parties, before, during and after the event.
  • Perform other duties as assigned.

Education and Experience
  • Experience in customer service, hospitality, or event support.
  • Bachelor's degree, preferably in Hospitality, Event Planning, Tourism, Parks and Recreation, or Communications or equivalent experience.

Minimum Qualifications
  • Strong organizational skills and attention to detail.
  • Excellent written and verbal communication skills.
  • Effective time-management skills with the ability to prioritize multiple tasks.
  • Comfortable interacting with vendors, sponsors, and community members.
  • Ability to work independently while taking direction from the Events Manager.
  • Ability to function well in a fast-paced environment.
  • Ability to maintain confidentiality regarding donor and prospect information.
  • Proficiency with Microsoft Office or related software.
  • Ability to maintain a flexible schedule, including nights and weekends.
  • Ability to maintain an optimistic attitude when supporting guests, partners and zoo staff

Preferred Qualifications
  • One year or more of event, hospitality, customer service, or related experience.
  • Experience with site maps/plan-o-grams.
  • Experience as a venue coordinator and/or with outdoor events.
  • Experience coordinating with 3rd-party vendors.
  • Understanding and knowledge of the local Norfolk community.
  • Experience supporting marketing or promotional activities.

Physical Requirements / Working Conditions
  • Ability to stand, move, and walk for up to 8 hours a day.
  • Ability to lift and move objects including but limited to boxes, tables, and chairs, up to 35lbs.
  • Ability to work outdoors in various weather conditions.

Special Requirements
  • Valid driver's license
  • Ability to pass a background check

Equal Employment Opportunity Statement
The Virginia Zoo is an equal opportunity employer. We celebrate diversity and are committed to
creating an inclusive environment for all employees. All qualified applicants will receive consideration
for employment without regard to race, color, religion, gender, gender identity or expression, sexual
orientation, national origin, genetics, disability, age, or veteran status.
ADA Accommodation Statement
The Virginia Zoo is committed to providing reasonable accommodations to qualified individuals with
disabilities to ensure equal access to employment opportunities and the essential functions of each
position. Applicants or employees who require accommodation may contact Human Resources to
initiate an interactive process.
Salary Description
$15.00 - $17.50 per hour

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