Assistant To Building Manager Jobs (NOW HIRING)

Job Summary

The Building Management Office Assistant provides operational support for the College of Natural Resources Building Management Team. This role completes various daily tasks such as fulfilling key requests, monitoring the progress of work orders, and configuring project files for organization. In addition to completing daily tasks the position supports the College of Natural Resources Building Management Team with dynamic projects and spontaneous tasks which requires strong organizational skills, time efficiency, attention to detail, adaptability and the ability to manage multiple priorities in a collaborative environment.

Key Job Responsibilities

Daily Work

• Serves as first point of contact for individuals requesting usage of UWSP keys by communicating UWSP key information to all authorized key users such as key check out policies and ensures proper UWSP key authorization protocols are followed.
• Maintains status of work order information to ensure communication of tasks is optimal.
• Create and assign project IDs and update project files according to information provided by the Building Manager or Project Facilitator.
• Provide administrative assistance and project support to Building Management Team.
• Perform daily office tasks: printing, copying, filing, archiving, basic data entry.

Communications

• Provide professional phone/email reception and in-person customer service to individuals.
• Appropriately direct inquiries from individuals to the Building Management Team.

Other Duties

• Perfom additional office tasks assigned to support department operations and student learning goals.

Required Qualification

• Excellent written and verbal communication and professional telephone/email etiquette.
• Proficiency with Microsoft Office (Teams, Word, Excel).
• Strong organizational skills.
• Strong time management skills.
• Trustworthy handling of confidential information.
• Willingness to learn department programs.
• Attention to detail.

Preferred Qualifications

• Previous front desk and administrative experience.
• Previous customer service experience.

Competencies and Soft Skills

• Dependability and punctuality.
• Attention to detail and proofreading ability
• Teamwork
• Time management
• Professional judgement and confidentiality

Working Conditions and Expectations

• Work is performed on campus/in office.

Student Learning Outcomes

• Develop time management, organizational and professional office skills.
• Improve technical skills with office tools.
• Build communication and teamwork experience within an administrative department.
• Serve as an integral member of a professional departmental team.

Through the discovery and dissemination of knowledge, UW-Stevens Point stimulates intellectual growth, provides a liberal education, and prepares students for a diverse sustainable world. The university is committed to creating a safe, inclusive learning community for all faculty and staff from a variety of backgrounds. Visit https://www.uwsp.edu/join-uw-stevens-point/ for more information about UW-Stevens Point. To learn about the Stevens Point (aka Point) area fun, jobs, housing, education, quality of life, and bragging rights, visit www.stevenspointarea.com.

Individuals with disabilities who need a reasonable accommodation during the application or interview process should contact Human Resources and Affirmative Action at 715-346-2606 or hr@uwsp.edu.

The safety and success of students, faculty, and staff at the University of Wisconsin-Stevens Point is paramount. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act requires the distribution of an annual security report to all current and prospective students, faculty, and staff. You may obtain the complete report at https://www3.uwsp.edu/protsv/Pages/Clery.aspx

The University of Wisconsin-Stevens Point will not reveal the identities of applicants who request confidentiality in writing, except the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

An offer of employment will require a criminal background check and authorization to work within the United States as required by the Immigration Reform and Control Act of 1986.

UW is an Equal Opportunity Employer:

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.