Assistant Secretary Jobs in West Springfield, MA

Description
POSTING NUMBER: N117-2627
POSTING DATE: July 10, 2026
CLOSING DATE: July 24, 2026
POSITION: Executive Assistant
REPORTS TO: Principal
LOCATION: Rawson STEAM School
PRIMARY FUNCTION: Performs administrative and secretarial duties of a confidential and responsible nature requiring broad knowledge of internal and district wide systems and procedures in a school environment.
TYPICAL DUTIES AND RESPONSIBILITIES:

• Compose or transcribe from rough draft, correspondence, bulletins, memoranda and other material, using Microsoft Windows '97, Word, Excel, Outlook, PowerPoint and Internet Mail, as appropriate for the specific school.
• Oversee maintenance of principal's calendar of meetings and school events.
• Arrange for substitute teacher coverage through automated call-in service. Monitor proper sign in procedures and assignment area.
• Process payroll for staff.
• Oversee the maintenance of all staff attendance cards and inputting of data into system on a weekly basis; process all Confidential Leave Forms; file records accordingly or delegates to staff member.
• Oversee the monitoring of student attendance and input into system computer; maintain class size counts or delegate to staff member.
• Monitor paraprofessional coverage in required classrooms; report findings to principal on a daily basis.
• Oversee the development and/or maintenance of field trip logs; requests for approval, recording of activity, forwarding to appropriate departments.
• Answer telephones to provide information or take message for principal.
• Develop and/or maintain fire drill log.
• Develop and/or maintain a monthly log of suspensions; notifying parents accordingly.
• Review e-mail on a daily basis; distribute messages to appropriate staff.
• Distribute paychecks.
• Supervise the office assistant(s) and secretary(ies); provide training when necessary.
• Perform other secretarial and/or administrative duties as required by the principal.
• Attend computer training as requested during work hours to update skills.

SKILLS, KNOWLEDGE, QUALIFICATIONS AND EXPERIENCE:

• Proficiency in the use of computer systems, i.e. Microsoft Word, Excel, Outlook, PowerPoint and Internet Mail or whatever is appropriate for the specific school.
• Knowledge of routine clerical/secretarial practices and procedures.
• Ability to prioritize work; make decisions in accordance with rules, regulations, and departmental policy and procedures.
• Ability to establish and maintain effective relationships with students, parents, staff, and other personnel.
• Ability to maintain a variety of clerical records in an organized and systematic form.
• Ability to exercise tact and courtesy when dealing with the public.
• Ability to present a professional appearance of oneself and exhibit professional office decorum.
• Must be willing to attend training to update job skills as necessary.
• Must be punctual and have a good attendance record.
• Must possess a high school diploma or GED equivalency with at least three years of responsible clerical experience, preferably in a school environment.
• Candidate must successfully complete testing requirements. Please contact the Office of Talent Management to schedule an appointment.

CERTIFICATION REQUIREMENTS: Non-certified.
SALARY AND TERMS OF EMPLOYMENT: Salary in accordance with Hartford Federation of School Secretaries, 2026-2027 Salary Grid (105-12) $45,320 - $63,249. Twelve-month work year.
UNION AFFILIATION: The Hartford Federation of School Secretaries (HFSS).
APPLICATION PROCEDURE: To be considered, all internal and external applicants must fully complete a Hartford Public Schools' online application, which can be accessed through our Applicant Tracking System, Nimble, at https://app.hirenimble.com/jobs/hartford . Internal applicants should use a personal email address when applying. Please do not use your hartfordschools.org email. Candidates' application and supporting documents will be reviewed. Candidates who advance through the initial review will be notified and placed in the pool for consideration by hiring managers. Candidates will be contacted directly by hiring managers for interviews.
Benefits
Hartford Public Schools (Hartford, Connecticut) is a diverse community of educators and approximately 16,000 students attending 39 distinctive magnet, community, and neighborhood schools, located in the capital city of Connecticut. We are committed to being a leader in innovative urban education, cultivating equity and excellence for all of our students, closing the opportunity gap, and preparing students for college and life.
Hartford Public Schools acknowledges that systems of injustice exist in our nation and our community. Our district is committed to addressing systemic barriers to create a culture of equity that benefits all students. We are committed to recruiting, developing, and retaining a diverse team of culturally competent educators. We strive to have our team reflect the different perspectives of our families and community so that we can work together to overcome obstacles, close the opportunity gaps, and prepare our students for continuous success.
HPS recruits and selects diverse educators, who are committed to our instructional vision to develop students' individual, academic, social, and emotional capacities and growth within the classroom and beyond. Highly talented and qualified candidates with a passion for urban education, a commitment to our Hartford students, families, and community are strongly encouraged to apply immediately!
Why Should You Choose Hartford Public Schools?
Hartford Public Schools is seeking excellent candidates and wants to provide the best experience for you. We have put together a comprehensive package of benefits and incentives, including:

• Competitive salary
• Sign-On incentives
• Career growth opportunities
• Opportunity to participate in school governance councils
• Loan forgiveness
• Tuition reimbursement
• Rich health care plan (including dental & vision)
• Life insurance
• Residency differential for teachers who reside in Hartford (3% of base salary)
• New teacher induction
• In-school teacher mentor

DIVERSITY AMONG US: Hartford Public Schools is a diverse community of scholars and staff; racially, socioeconomically, culturally, and more. Among our approximately 16,000 students, there are 88 languages spoken; 21% of our student population are multilingual learners. Over 85% of the population are students of color. At Hartford Public Schools, we work deliberately to recruit and hire staff of various backgrounds. Currently, our staff identify as:

• American Indian: 0.09%
• Asian: 2.02%
• Black: 24.07%
• White: 46.26%
• Hispanic: 24.24%
• Other: 1.11%
• Not Reported/Unknown: 2.22%

REPRESENT HARTFORD: The state of Connecticut is seated on the northeastern seaboard. Hartford is within an hour's drive of the coastline and is centrally located between New York City and Boston. Hartford is one of America's oldest and most historic cities, made up of 17 unique neighborhoods rich in history and diversity. It is commonly known as the "insurance capital" due to its prominence beginning in the 19th century as home to many of the most prestigious insurance companies in the U.S., many of which still call Hartford home today. The city features world-class museums, entertainment, and sports venues and is home to several major companies. An array of restaurants reflecting cuisines from all over the world attract people from far and wide, and more than 200 arts, heritage, and cultural organizations in the Hartford region provide hundreds of events year-round. In addition, several universities and colleges are in Hartford and the surrounding towns, allowing easy access to advanced degree programs.
An Equal Employment Opportunity and Affirmative Action Employer, M/F/V/D
Note: This posting does not necessarily reflect vacancies in the respective subject area and is solely intended to generate a talent pool for current and future certified teaching opportunities. The above description covers the principle duties and responsibilities of the position. The description should not, however, be construed as a complete listing of all duties or as a contract. In all cases, these relationships, functions, and their applications are subject to change by the superintendent of schools.
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