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Assistant Records Manager Jobs in Florida (NOW HIRING)

Nelson Mullins

Senior Records Assistant

Orlando, FL · On-site

You will manage physical and electronic records in accordance with firm policies, process and ... You will assist with records retrieval, tracking, audits, and compliance efforts, partner with ...

State of Florida

RECORDS SPECIALIST

Orlando, FL · On-site

$1.7K/wk

This position will assist funeral directors in resolving issues related to physician delays or ... Reports discrepancies to manager or supervisor before end of day, so that corrections can be made.

Wood Smith Henning & Berman

Records File Clerk

Tampa, FL · On-site

$15 - $19.75/hr

Responsible for records management, file organization, retrieving and tracking of physical and ... Support Records Coordinators in administrative and matter projects * Assist with Outgoing and ...

Family Support Services

Records Assistant (63678)

Largo, FL

$13.75 - $18/hr

Records Assistant Join our team at FSS and enjoy comprehensive benefits including but not limited ... Strong organizational and time management * Proficiency in Excel and Microsoft Word. Experience ...

State of Florida

RECORDS TECHNICIAN

Lake City, FL · On-site

$1.4K - $1.8K/wk

Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with ... Performs the Electronic Document Management System (EDMS) storage of construction and/or ...

Florida Jobs

RECORDS SPECIALIST

Orlando, FL · On-site

This position will assist funeral directors in resolving issues related to physician delays or ... Reports discrepancies to manager or supervisor before end of day, so that corrections can be made.

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Assistant Records Manager information

See Florida salary details

$20.2K

$36.8K

$51.6K

How much do assistant records manager jobs pay per year?

As of Sep 12, 2026, the average yearly pay for assistant records manager in Florida is $36,759.00, according to ZipRecruiter salary data. Most workers in this role earn between $32,100.00 and $40,000.00 per year, depending on experience, location, and employer.

What is an assistant records manager?

Assistant Records Managers are professionals who support the management, organization, and maintenance of an organization's records and information. They assist the Records Manager in implementing records management policies, ensuring compliance with legal and regulatory requirements, and overseeing the storage, retrieval, and disposal of records. Their duties often include cataloging documents, responding to information requests, and helping to maintain both physical and electronic records systems.

How does an assistant records manager typically collaborate with other departments to ensure effective records management?

An Assistant Records Manager often works closely with various departments to establish and maintain records management protocols. This includes providing guidance on document retention, assisting with compliance requirements, and conducting training sessions for staff on records handling best practices. Regular communication with IT, legal, and administrative teams is essential to ensure that records are stored securely and disposed of properly according to organizational policies. This collaborative approach helps create a consistent and compliant records environment across the organization.

What are the key skills and qualifications needed to thrive as an assistant records manager, and why are they important?

To thrive as an Assistant Records Manager, you need a solid understanding of records management principles, information governance, and compliance standards, usually supported by a relevant degree or records management certification. Familiarity with electronic records management systems (ERMS), document imaging software, and database tools is typically required. Strong organizational skills, attention to detail, and effective communication help you excel in managing sensitive information and supporting team workflows. These skills are crucial to ensure accurate recordkeeping, regulatory compliance, and efficient retrieval of essential documents.

What is the difference between Assistant Records Manager vs Records Coordinator?

AspectAssistant Records ManagerRecords Coordinator
CredentialsTypically requires a high school diploma or associate degree; certifications like CRM (Certified Records Manager) are commonUsually requires a high school diploma; certifications are less common but may include records management courses
Work EnvironmentOffice setting, managing records policies and supervising staffOffice or archival setting, focusing on organizing and maintaining records
Employer & IndustryUsed in corporate, government, and healthcare sectorsCommon in administrative, archival, and government agencies

The Assistant Records Manager typically has more responsibilities in supervising records management processes and staff, often requiring certifications like CRM. Records Coordinators focus on organizing and maintaining records, usually with less managerial duties. Both roles are essential in records management but differ mainly in scope and level of responsibility.

What cities in Florida are hiring for Assistant Records Manager jobs?

Cities in Florida with the most Assistant Records Manager job openings:

Assistant Records Manager jobs near you
Infographic showing various Assistant Records Manager job openings in Florida as of August 2026, with employment types broken down into 86% Full Time, 13% Part Time, and 1% Contract. Highlights an 84% Physical, 2% Hybrid, and 14% Remote job distribution, with an average salary of $36,759 per year, or $17.7 per hour.

Senior Records Assistant

Orlando, FL • On-site

Nelson Mullins
Law Firms • 501 - 1,000 employees
Learn more about Nelson Mullinsexternal

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Re-posted 5 days ago

Job description

Senior Records Assistant

Nelson Mullins, an AmLaw 100 firm, is seeking a Senior Records Assistant to join our Orlando office as part of our Information Governance Department. You will work closely with attorneys and business professionals across offices to ensure information is managed, moved, and protected in accordance with firm policies, regulatory requirements, and IG best practices.

This role supports a wide range of records and information governance functions. You will manage physical and electronic records in accordance with firm policies, process and integrate documents into enterprise systems, and support client data movement across offices as part of Matter Mobility and data lifecycle initiatives. You will assist with records retrieval, tracking, audits, and compliance efforts, partner with attorneys and staff on IG best practices, and participate in system, data, and process improvement projects. Periodic travel to regional offices is required.

Whether working independently or collaborating across teams and offices, you are highly organized, detail-oriented, and comfortable managing large volumes of information with accuracy and consistency. You bring strong critical-thinking and problem-solving skills, communicate effectively with all levels of staff, and take a proactive, solutions-oriented approach to your work. You are comfortable learning and using technology, including scanning, tracking, and document or records management systems, and have an interest in Information Governance, data management, or legal operations. A willingness to contribute beyond day-to-day tasks and support broader IG initiatives is key to success in this role.

Qualifications:

  • Bachelor's degree or equivalent experience
  • Experience in a law firm or professional services environment, as well as familiarity with records or document management systems (such as NetDocuments, FileTrail, or similar platforms), is preferred.
  • Ability to manage both physical and electronic records with a high level of accuracy and attention to detail
  • Willingness to travel and assist with records handling, including lifting and moving boxes as needed

With more than 1,000 attorneys, policy advisors, e-discovery professionals and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, Minnesota, New York, Ohio, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.

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