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Assistant Purchasing Agent Jobs in Delaware (NOW HIRING)

PLACE

Real Estate Agent (entry)

Wilmington, DE · On-site

$24K - $47K/yr

Showing Agent / Showing Partner Launching your real estate career as a Showing Agent or Showing ... * Assist home buyers in touring homes, clarifying needs and selecting a property to purchase

PLACE

Real Estate Agent (entry level)

Wilmington, DE · On-site

$24K - $47K/yr

... detail. * Assist home buyers and sellers in navigating the process of purchasing or selling ... The leading real estate company by agent count, closed units, and sales volume * A Top Workplace ...

PLACE

Real Estate Showing Assistant | Delaware

Newark, DE · On-site

$45K - $65K/yr

What You'll Do You'll work alongside an experienced agent and support an established pipeline of ... purchase. Initially, you will not be expected to generate or manage your own client base. As you ...

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Assistant Purchasing Agent information

See Delaware salary details

$25K

$60.5K

$96.6K

How much do assistant purchasing agent jobs pay per year?

As of Sep 6, 2026, the average yearly pay for assistant purchasing agent in Delaware is $60,516.00, according to ZipRecruiter salary data. Most workers in this role earn between $46,500.00 and $69,600.00 per year, depending on experience, location, and employer.

What does an assistant purchasing agent do?

An Assistant Purchasing Agent helps manage the procurement of goods and services for an organization. They assist in sourcing suppliers, requesting quotes, preparing purchase orders, and tracking deliveries. Their role often includes maintaining records, ensuring compliance with company policies, and supporting the main purchasing agent in negotiations. This position requires strong organizational skills and attention to detail to ensure cost-effective and timely procurement.

What are the key skills and qualifications needed to thrive as an assistant purchasing agent?

To thrive as an Assistant Purchasing Agent, you need strong analytical abilities, attention to detail, and a background in business, supply chain, or a related field. Familiarity with procurement software, enterprise resource planning (ERP) systems, and sometimes certifications such as Certified Professional in Supply Management (CPSM) are common requirements. Excellent negotiation, communication, and organizational skills help build vendor relationships and manage multiple priorities. These competencies ensure efficient purchasing processes, cost savings, and reliable supply chains for the organization.

What are some common challenges faced by assistant purchasing agents and how can they be managed?

Assistant Purchasing Agents often encounter challenges such as managing multiple supplier relationships, ensuring timely delivery of goods, and balancing cost efficiency with quality standards. Staying organized and maintaining clear communication with vendors and internal teams is essential. Utilizing procurement software and regularly updating order tracking can help prevent delays and errors, while ongoing training supports effective negotiation and problem-solving skills.

What is the difference between Assistant Purchasing Agent vs Purchasing Agent?

AspectAssistant Purchasing AgentPurchasing Agent
CredentialsHigh school diploma or equivalent; some certificationsHigh school diploma; often some certifications or experience
Work EnvironmentSupports purchasing team, administrative tasksLeads procurement, negotiates with suppliers
ResponsibilitiesAssists in order processing, data entrySources suppliers, negotiates contracts

The Assistant Purchasing Agent typically supports the purchasing team with administrative tasks and order processing, while the Purchasing Agent takes on more responsibility for sourcing suppliers and negotiating contracts. The roles are closely related, with the assistant position often serving as a stepping stone to the purchasing agent role.

What are the most commonly searched types of Purchasing Agent jobs in Delaware?

The most popular types of Purchasing Agent jobs in Delaware are:

What cities in Delaware are hiring for Assistant Purchasing Agent jobs?

Cities in Delaware with the most Assistant Purchasing Agent job openings:

Assistant Purchasing Agent jobs near you
Infographic showing various Assistant Purchasing Agent job openings in Delaware as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 23% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $60,516 per year, or $29.1 per hour.

Administrative Specialist, Mechanical Engineering

University of Delaware

Newark, DE • On-site

$55K - $76K/yr

Full-time

Posted 16 days ago

University Of Delaware rating

5.7

Company rating: 5.7 out of 10

Based on 21 frontline employees who took The Breakroom Quiz

594th of 631 rated colleges and universities

Job description

Administrative Specialist, Mechanical Engineering
Job no: 503646
College / VP Area: College of Engineering
Work type: Staff
Location: Newark, DE
Categories: Administrative Support, Full Time
Pay Grade 29E
Context of Job:
Under the limited direction of the Mechanical Engineering Business Administrator, the Department Chair, and Senior Design Faculty, the Administrative Specialist is responsible for the administration of the Mechanical Engineering capstone MEEG401 and MEEG402 Senior Design courses and selected related events, the ME Alumni Committee and events, administration of the CBER NSF REU program, member of the Mechanical Engineering Publicity Committee, and support of varied Mechanical Engineering events.
The Administrative Specialist serves as the first line response for these programs providing quality customer service to a variety of stakeholders and ensuring general support using in-depth knowledge of University policies. The position interacts with faculty, students, College and University administrators, industry program sponsors, vendors, other educational institutions, alumni and government agencies as necessary to exchange information and/or solve problems and other issues. The Administrative Specialist uses initiative, independent judgment and decision-making skills in carrying out the essential functions of the position.
Major Responsibilities:
Program Management: Senior Design (MEEG401 & MEEG402)
  • Manages and supports the Mechanical Engineering Senior Design program under the direction of the Mechanical Engineering Senior Design Faculty and Mechanical Engineering Business Administrator.
  • Has a working relationship with the Associate Dean for Corporate Engagement with regards to the Mechanical Engineering team projects.
  • Main contact for Mechanical Engineering Senior Design teams. Provides communications to Mechanical Engineering Department Senior Design student teams and their faculty advisors regarding purchasing, individual project/budget expenses, and general department correspondence.
  • Coordinates and plans Mechanical Engineering Department Senior Design events including Practice Mid-Terms and Mid-Term Review. Responsible for those event's logistics, websites, agendas, and invitations to department faculty, students, panelists, and review judges.
  • Recruits and schedules Mechanical Engineering faculty, industry, and Mechanical Engineering alumni to serve as panelists and review judges for all Mechanical Engineering Department Senior Design team events.
  • Creates Mechanical Engineering Senior Design Teams Sponsor list that include team number, project title, sponsor, faculty advisor, sponsor primary contact(s) name and sponsor email address.
  • Creates list of Mechanical Engineering Department Senior Design Teams including team number, student's first and last name, student email address, advisor, student UD ID number, and department of their major.
  • Responsible for providing instructions for student teams needing to use UD Motor Pool vehicles to visit sponsors. Provides Motor Pool request forms and completes Motor Pool request webform to schedule Motor Pool vehicle for trips.
  • Works with COE Procurement to register one student from each Mechanical Engineering Senior Design team to be the Purchasing Agent for their team in UD Exchange. Provides documentation and instructions for making purchases through UD Exchange and through the department for items that cannot be purchased in UD Exchange. The Purchasing Agent will access a Google form for making purchase outside of UD Exchange. This position is responsible for the yearly updated Google form for these purchases. This position will create the Purchasing Agent list each Senior Design year so department staff are aware of the Purchasing Agent information.
  • Works directly with team Purchasing Agents to explain and review purchasing procedures with the students so they are on track with processes, approvals and budgets to make project purchases.
  • Facilitates purchasing project materials with student teams and ME Administrative Assistant IV. Responsible to work with Mechanical Engineering staff to make purchases from the Google form for teams in a timely manner to ensure on-time project completion. Follows up with Department Business Administrator to be sure UD Exchange purchase requests are approved.
  • Updates and monitors student team budgets to prevent overspending and ensure proper purchasing approvals..
  • Handles returning project purchases and shipping costs through UD Campus Delivery. Also handles shipping completed projects to sponsor through UD Campus Delivery.
  • Works with sponsors that wish to continue project with Mechanical Engineering team members into the Spring semester through Independent Study Courses. Responsible for continued project material purchases, Motor Pool travel to sponsor, and final shipping of project to sponsor.
  • Responsible for FSAE team purchasing in conjunction with FSAE team Faculty Advisor.
  • Creates folders on shared drive for each year's Mechanical Engineering Senior Design program, team budgets, program documents, program lists and all other updated yearly documentation.
  • Creates file folder for each team's budget and purchasing invoices/documents for proper accounting. Files housed in department filing cabinets in the event that sponsor requests accounting documentation.
  • Recruits and schedules UD faculty, industry, and alumni to serve as panelists and review judges for Mechanical Engineering Department Senior Design Practice Mid-Terms and Mid-Term events.

Program Management: CBER NSF REU
  • Manage NSF REU program under PIs, Dr. Michael Hast and Dr. Lucas Lu.
  • Maintain REU website, solicit applications from other universities, draft and send acceptance letters to applicants, and match students to faculty advisors in multiple UD Colleges and Departments.
  • Responsibilities for 10-week program includes creating summer calendar, reserve rooms, order refreshments, communicate directly with 10 external REU students, set up room and board (when needed), set up access to UD facilities for REU students, and provide student IDs.
  • Schedule events including lab tours, keynote lecture, REU training, REU student picnic, lab safety training, progress reports, industry tour, welcome and farewell receptions, and Summer Undergraduate Research Symposium.
  • Collect data from student and faculty surveys to use in future funding requests from NSF.

Member of Mechanical Engineering Department Publicity Committee. Responsibilities include:
  • Sourcing and ordering department promotional items from UD approved vendors.
  • Update flash drive for SPL hallway monitors with new content.
  • Work with University Printing on specific department projects.
  • Acting liaison between this committee and the department chair.
  • Work with department chair on department alumni communications.
  • Provide any additional administrative support requested by committee.

Administrative Management: Mechanical Engineering Department
  • Managing and maintaining MailChimp, Qualtrics, Google Docs/Sheets/Forms technology systems for event photos, surveys, registration pages, RSVP spreadsheets, and event and department marketing and advertising.
  • Department contact for DAR regarding alumni relations, requests for alumni lists, DAR communications, etc.
  • Event management for department events as assigned. May include but not limited to department anniversary events, faculty anniversaries, research symposiums, honors award recognition ceremony, center launch events, grand openings & ribbon cuttings, VIP receptions or luncheons, career celebration and senior appreciation day and promotion/tenure/retirement celebrations.
  • Responsible for maintaining department website, updating current news, events, and department program information. promote and provide updates on the Department via various social media platforms (LinkedIn, Facebook, X, Instagram, etc.).
  • Attend meetings/luncheons/open houses/Expos hosted by DAR, Catering, Conference Services, IT, Courtyard Marriott, Hyatt, and promotional item vendors.

Department Alumni Committee & Events
  • Collaborates with various Committee Chairs in planning Department Alumni events. Attend meetings and take minutes (if requested).
  • Plan scheduled events including managing event budget, secure location, order refreshments, hire photographer, provide UDaily material, solicit event vendors, marketing, advertising, and event registration. Arrange travel and hotel for out-of-town Department Alumni guests. Attend events.
  • Alumni events include but are not limited to Fall Homecoming Event, Golf Outing at Deerfield Country Club, Gearhead Bike Ride during Alumni Weekend, Design Studio Open House, Distinguished Career Award and Early Career Alumni Award Recognition Event, VIP Reception for Department Alumni and Industry Donors.
  • Perform other miscellaneous duties as assigned.

Qualifications:
  • Bachelor's degree and three years of relevant experience or equivalent combination of education and experience.
  • Demonstrated knowledge of and experience with administrative support practices and procedures.
  • Demonstrated ability to handle information and documentation that are of a confidential and highly sensitive nature.
  • Ability to assess opportunities for improvement in processes and workflow, make recommendations and implement approved changes.
  • Proficiency and experience with Microsoft Office applications including Outlook, MS Word, MS Excel, MS PowerPoint or comparable software programs.
  • Effective verbal and written communication skills, including proficiency with grammar, punctuation, spelling and composition.
  • Strong interpersonal and collaborative skills, with the ability to establish and maintain effective working relationships.
  • Ability to handle challenging situations with initiative, professionalism and diplomacy, prioritize and handle concurrent tasks in a timely manner, and use discretion regarding matters of a sensitive and confidential nature.
  • Ability to verify accuracy of information, analyze and resolve discrepancies and follow-up on outstanding activities, often without guidance from leadership.
  • Skills in budget preparation and management preferred.

Notice of Non-Discrimination and Equal Opportunity
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VI and VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.
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