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Assistant Property Administrator Jobs in Florida

Professional Alternatives

Property Administrator

Tampa, FL · On-site

$18.25 - $24.25/hr

Property Administrator (Medical) Location: Tampa to Sarasota, FL (travel required between ... Working closely with the Property Manager and Assistant Property Manager, this role helps ensure ...

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Cushman & Wakefield

Assistant Property Manager (CRE)

Miami, FL · On-site

$17.75 - $24.25/hr

Coordinate office supplies in absence of a property administrator • Assist in lease administration activities, including abstracting leases and keeping our database current • Ensure all property ...

CP Group

Property Administrator

Fort Lauderdale, FL · On-site

$19 - $25.50/hr

The Property Administrator supports the Property Management team by handling office operations ... Monitor and order office supplies and coordinate repairs of office equipment. * Assist Property ...

CP Group

Property Administrator

Fort Lauderdale, FL · On-site

$19 - $25.50/hr

The Property Administrator supports the Property Management team by handling office operations ... Monitor and order office supplies and coordinate repairs of office equipment. * Assist Property ...

Cushman & Wakefield

Property Administrator

Tampa, FL · On-site

$19 - $25.25/hr

Job Title Property Administrator Summary Performs the administrative functions of the Property ... Schedule and coordinate meetings/special events, as requested * Assist in lease administration ...

Highwoods Properties

Property Administrator

Orlando, FL · On-site

$18.75 - $25/hr

Description As the Administrative Assistant, you will be key in creating a welcoming environment and supporting seamless daily operations. This role combines administrative support for the property ...

Highwoods Properties

Property Administrator

Orlando, FL

$18.75 - $25/hr

As the Administrative Assistant, you will be key in creating a welcoming environment and supporting seamless daily operations. This role combines administrative support for the property management ...

Highwoods

Property Administrator

Orlando, FL · On-site

$18.75 - $25/hr

As the Administrative Assistant, you will be key in creating a welcoming environment and supporting seamless daily operations. This role combines administrative support for the property management ...

Cushman & Wakefield

Assistant Manager, Multifamily

Orlando, FL · On-site

$17.75 - $21.50/hr

Coordinate office supplies in absence of a property administrator * Assist in lease administration activities, including abstracting leases and keeping our database current * Ensure all property ...

West Shore

Assistant Property Manager

Bradenton, FL · On-site

$16.75 - $23/hr

Assistant Community Manager General Summary Under the immediate supervision of the Regional Manager ... Administer tenant leases and maintain good tenant relations; review, understand and enforce lease ...

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Assistant Property Administrator information

What is an assistant property administrator?

Assistant Property Administrators support property managers in overseeing residential, commercial, or industrial properties. Their duties typically include handling tenant communications, coordinating maintenance requests, managing records and documentation, processing rent payments, and assisting with lease agreements. They play a key role in ensuring properties run smoothly by acting as a point of contact for tenants and vendors. This position requires strong organizational and communication skills, as well as attention to detail. Assistant Property Administrators often serve as the backbone of property management teams.

What are the key skills and qualifications needed to thrive as an assistant property administrator?

To thrive as an Assistant Property Administrator, you need strong organizational abilities, attention to detail, and a background in property management or administrative support, often supported by a diploma or relevant coursework. Familiarity with property management software (such as Yardi or MRI), Microsoft Office Suite, and basic accounting systems is typically required. Excellent communication, problem-solving, and multitasking skills help you effectively interact with tenants, vendors, and property managers. These competencies ensure efficient property operations, tenant satisfaction, and seamless administrative processes.

What are some common challenges faced by assistant property administrators, and how can they effectively manage them?

Assistant Property Administrators often manage multiple responsibilities, including tenant communications, lease administration, and coordinating maintenance requests. Balancing urgent tenant needs with administrative tasks can be challenging, especially during busy periods. Effective time management, strong organizational skills, and clear communication with both tenants and property managers can help navigate these challenges. Proactively prioritizing tasks and using property management software can also streamline workflows and reduce stress.

What is the difference between Assistant Property Administrator vs Property Manager?

AspectAssistant Property AdministratorProperty Manager
CredentialsTypically requires a high school diploma or associate degree; some roles prefer real estate or property management certificationsRequires similar credentials; often holds real estate licenses or property management certifications
Work EnvironmentSupports property management teams, handles administrative tasks, and assists with tenant communicationsOversees entire property operations, manages tenants, maintenance, and financials
Employer & Industry UsageCommonly employed by property management firms, real estate companies, and leasing agenciesEmployed by property owners, management companies, and real estate firms

While both roles support property operations, the Assistant Property Administrator primarily handles administrative and support tasks, whereas the Property Manager oversees the entire property management process, including tenant relations and financial management.

What cities in Florida are hiring for Assistant Property Administrator jobs?

Cities in Florida with the most Assistant Property Administrator job openings:

Assistant Property Administrator jobs near you
Infographic showing various Assistant Property Administrator job openings in Florida as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Property Administrator

Professional Alternatives

Tampa, FL • On-site

$18.25 - $24.25/hr

Other

This job post has expired today. Applications are no longer accepted.

Job description

Property Administrator (Medical)

Location: Tampa to Sarasota, FL (travel required between properties throughout the portfolio)

Benefits: Employee benefits available during the contract period

***Type: Contract-to-Hire***


Position Summary

The Property Administrator provides administrative, operational, and financial support for a portfolio of medical office and commercial properties. Working closely with the Property Manager and Assistant Property Manager, this role helps ensure smooth day-to-day property operations, exceptional tenant service, accurate recordkeeping, and efficient financial processing. The ideal candidate is detail-oriented, highly organized, and capable of managing multiple priorities across a multi-property portfolio.


Duties & Responsibilities

  • Provide administrative support for the day-to-day operations of a portfolio of medical office and commercial properties.
  • Serve as a primary point of contact for tenant inquiries, work orders, service requests, and general property communications.
  • Assist with tenant onboarding, move-ins, move-outs, lease documentation, and maintaining property records.
  • Coordinate with vendors and contractors to schedule services, track work completion, and maintain compliance documentation.
  • Process invoices, prepare purchase orders, and support accounts payable and accounts receivable functions.
  • Assist with monthly reporting, budget tracking, tenant billings, and CAM reconciliations.
  • Maintain contract files, insurance certificates, vendor records, and other property-related documentation.
  • Support property inspections, tenant events, and special projects as needed.


Requirements

  • Associate's or Bachelor's degree preferred or equivalent combination of education and experience.
  • 1+ years of commercial real estate, property management, administrative, or related experience preferred.
  • Proficiency with Yardi required.
  • Strong financial and administrative experience, including invoice processing, accounts payable, accounts receivable, budget tracking, and financial reporting support.
  • Excellent organizational, customer service, and communication skills.
  • Strong attention to detail and ability to manage multiple assignments simultaneously.
  • Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
  • Valid driver's license and ability to travel regularly between assigned properties.

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