Assistant Project Scheduler Jobs in Lebanon, IN (NOW HIRING)

Position Summary:

The Assistant Project Manager (APM) supports the successful planning, execution, financial performance, and closeout of construction projects by managing assigned project responsibilities related to project coordination, financial management, contract administration, procurement, customer communication, and field operations support. This role serves as the bridge between project support and project leadership within BMI's Project Management career path. The Assistant Project Manager begins assuming ownership of project outcomes while working closely with Project Managers, Superintendents, Foremen, customers, vendors, and suppliers to ensure projects are executed safely, efficiently, and profitably. The Assistant Project Manager develops the leadership, decision-making, operational, financial, and contractual knowledge necessary to advance into a Project Manager role.

• Assist in the development, monitoring, and management of project budgets, job cost tracking, forecasting, and financial reporting.
• Support monthly billing cycles and ensure accuracy of all project financial documentation.
• Monitor project costs and proactively identify potential budget risks or overruns.
• Assist in cost-to-complete forecasting and project profitability analysis.
• Support Project Managers in maintaining accurate financial visibility throughout the project lifecycle.

• Manage assigned project responsibilities from startup through closeout.
• Coordinate project activities and ensure timely completion of action items and deliverables.
• Monitor project progress and communicate issues impacting schedule, quality, production, or profitability.
• Participate in project meetings and contribute to planning and execution strategies.
• Assist in maintaining and updating project schedules and execution plans.

• Collaborate closely with Superintendents and Foremen to support successful field execution.
• Coordinate manpower requirements, production goals, material needs, and project priorities.
• Participate in jobsite visits and field coordination activities as needed.
• Assist in identifying, communicating, and resolving field-related issues affecting project performance.
• Promote alignment between office operations and field execution teams.

• Review project contracts, specifications, drawings, and related documentation to understand project requirements.
• Develop and maintain a strong understanding of contractual obligations and project scope.
• Identify scope changes, discrepancies, and potential project risks.
• Communicate project requirements clearly to field and office personnel.
• Support contract compliance and maintain accurate project documentation.

• Prepare, track, and manage change order documentation throughout the project lifecycle.
• Collect supporting documentation, pricing, and scope justification.
• Coordinate approvals and maintain accurate change order logs and status updates.
• Monitor pending changes and communicate updates to project stakeholders.
• Support efforts to ensure appropriate cost recovery for scope changes and project impacts.

• Build and maintain strong professional relationships with clients, vendors, suppliers, and project stakeholders.
• Respond to project inquiries and requests in a timely and professional manner.
• Support customer satisfaction through clear communication and consistent follow-through.
• Assist in resolving routine project issues and service-related concerns.
• Coordinate with suppliers and vendors to ensure alignment with project requirements.

• Coordinate material procurement and delivery schedules in alignment with project timelines.
• Communicate regularly with vendors and suppliers regarding project needs and expectations.
• Monitor lead times and proactively address potential supply chain or procurement delays.
• Support resource planning to ensure field teams are properly equipped for execution.
• Assist in maintaining material flow to meet production and schedule requirements.

• Project Financial Management
• Project Planning & Execution
• Field Operations Coordination
• Contract Administration & Scope Management
• Change Order Management
• Customer & Vendor Coordination
• Procurement & Resource Coordination

• Accountability and Ownership
• Strong Communication Skills
• Problem Solving and Initiative
• Dependability and Follow-Through
• Collaboration and Relationship Building

• High School Diploma or GED
• Strong organizational, communication, and problem-solving skills
• Proficiency in Microsoft Office (Excel, Word, Outlook)

• Associate’s or Bachelor’s degree in Construction Management, Engineering, Construction Technology, Business, or related field
• Experience in project engineering, coordination, estimating, field operations, or construction-related roles
• Familiarity with project management or document control software

• Combination of office and field-based work environments
• Frequent interaction with Project Managers, Superintendents, Foremen, customers, vendors, suppliers, and subcontractors
• Regular travel to job sites as required
• Ability to manage multiple priorities in a fast-paced construction environment

We are committed to supporting our employees both professionally and personally. Our benefits package includes:

• Competitive compensation based on experience and performance
• Health, dental, and vision insurance options
• 401(k) retirement plan with company match
• Paid time off (PTO) and paid holidays
• Opportunities for career advancement and professional development
• Training and mentorship programs to support long-term growth
• Company-paid safety training and certifications where applicable
• Employee referral bonus program
• Supportive team culture focused on growth, accountability, and success