Assistant Project Controls Specialist Jobs in Rochester, NY

This position is not eligible for sponsorship assistance however is eligible for relocation assistance and the employee referral bonus program.

About the Role:

Fermilab is seeking a Project Controls Specialist III to support the use and maintenance of project controls systems, including cost and schedule control, and reporting systems, to assist the line and project managers in tracking progress toward project objectives.

What your day-to-day as a Project Controls Specialist III at Fermilab will look like:

• Supporting the line managers, project managers, and project teams in developing, implementing, and maintaining project control systems (e.g., planning, scheduling, control, reporting, and performance measurement requirements); and the Project Work Breakdown Structure (WBS).
• Participating in developing and maintaining fully integrated resource-loaded schedules using standard project management scheduling and EV methodology, providing efficient, effective, and responsive project controls, standards, and procedures to ensure assigned projects comply with DOE, Lab, and project controls requirements.
• Participating in project start-up on complex projects with substantial scope. Helps project team prepare proposals for projects with mid-range levels of risk, and develops detailed project control plans, statements of work, and other types of planning documents.
• Participating in constructing and maintaining time-phased budgets, work schedules, work breakdown structures, and cost account plans; creates workflow diagrams using workflow systems.
• Creating and implementing FRA Earned Value Management Systems (EVMS) and maintains EV data with cost processor software.
• Performing project earned value data analysis with the Control Account Managers (CAM) and trend projections, develops metrics to analyze project performance, and generates monthly performance measurement reports for the management team.
• Analyzing and evaluating existing systems through recommending, designing, developing, and implementing changes and new systems, striving to make project control systems more efficient, effective, and responsive.
• Interacting and collaborating with others in providing a development plan and annual performance goals relating to Lab objectives, translating needs to value-added products/services.
• Conducting risk analyses and assessments; identify high-risk issues impacting project success; recommend solutions.
• Interfacing with the project's technical staff, financial staff, project managers, and functional managers on all cost control and scheduling aspects, providing a development plan and annual performance goals relating to Lab objectives.
• Working with the project's technical staff, project management, and the functional managers:
  • Developing resource needs (Labor and M&S) and the project's Basis of Estimate (BOE); incorporate changes to the schedule and/or baseline.
  • processes Estimate to Complete (ETC) updates to generate the project's Estimate at Completion (EAC);
  • Managing and maintaining the project's Change Control process.
  • Performing Baseline Changes and Variance analysis and implements corrective actions.
  • Developing project cost estimates, monthly status, and performance reporting.
• Developing presentations on the project schedules, resources, and performance and present them to external and internal project review teams. Creates presentations based on the project size; it could be a stand-alone presentation of the smaller project or a presentation based on a segment of a larger project.
• Participating in the creation and implementation of proposed subcontracts concerning schedule requirements imposed on subcontractors; interacts with Lab managers in monitoring and directing the efforts of subcontractors; participates in meetings involving schedule creation, maintenance, and revisions of subcontractors.
• Training and directing junior staff in the above tasks, including the correct application and implementation of Earned Value Management (EVM) requirements as defined by DOE Order 413.3A, as required. Directs other staff members within the project controls function, as required.
• Abiding by and being responsible for performing all duties following all environmental, health, and safety regulations and practices pertinent to this position.
• Performing other duties as assigned

Skills and Attributes for Success:

• Bachelor's degree plus 9+ years of experience in Project Management in a relevant discipline on projects with a minimum value of $10M or additional years of work-relevant experience as shown below
• Associate in Science (AS) or Associate of Applied Science (AAS) degree with 13+ years of project controls/project management experience on projects with a minimum value of $10M
• High School or GED graduate with no degree and 15+ years of Project Controls/Project Management experience on projects with a minimum value of $10M

Applicable Knowledge, Skills, and Abilities Required:

• Demonstrated expertise with MS Office and Excel including Pivot and Lookup tables.
• Must be a self-starter and a team player, with demonstrated ability to mentor/train less experienced staff. Proficiency with project scheduling tools, such as Primavera P6 and Microsoft Project.
• Experience with EVMS cost processing tools is preferred. Strong written and verbal communication skills, as well as strong presentation skills, are required.
• Ability to work independently.

Work Arrangement:
Please note that the described work arrangement is subject to change based on business needs and is not guaranteed to be final.

• Onsite: This is an onsite role, and the candidate must be able to work from our Batavia office.

Benefits/Perks:
Fermilab offers a competitive and comprehensive benefits program, including:

• Medical, Dental, Vision and Flexible Spending Accounts
• Paid time off
• Life insurance
• Short and Long-term disability insurance
• Retirement benefits
• Onsite day care