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Assistant Program Supervisor Jobs in Utah (NOW HIRING)

DonorConnect

Senior Program Supervisor

Murray, UT · On-site

$31.72 - $39.63/hr

The Senior Program Supervisor (SPS) plays a critical and multifaceted role in providing ... and Administrative Assistants. This position encompasses both tactical and strategic ...

University of Utah

Program Assistants

Salt Lake City, UT · On-site

$15.50/hr

Final schedule decided with supervisor. Is this a work study job? No VP Area Academic Affairs ... The School Program Assistant also supports museum educators by acting as an assistant with field ...

University of Utah

Program Assistants

Salt Lake City, UT

$36K - $46K/yr

Final schedule decided with supervisor. Is this a work study job? No VP Area Academic Affairs ... The School Program Assistant also supports museum educators by acting as an assistant with field ...

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Assistant Program Supervisor information

What does an assistant program supervisor do?

An Assistant Program Supervisor supports the Program Supervisor in planning, organizing, and overseeing various programs or projects within an organization. Their duties often include assisting with scheduling, supervising staff or volunteers, monitoring program activities, and ensuring compliance with organizational policies. They may also help evaluate program effectiveness and handle administrative tasks. This role often serves as a bridge between management and frontline staff, ensuring smooth day-to-day operations.

What are the key skills and qualifications needed to thrive as an assistant program supervisor?

To thrive as an Assistant Program Supervisor, you need organizational skills, program management experience, and typically a relevant bachelor's degree. Familiarity with project management software, scheduling tools, and sometimes certifications like CPR or first aid are often required depending on the program focus. Strong leadership, communication, and problem-solving abilities help you motivate teams and manage client relationships effectively. These skills ensure efficient program execution, a positive team environment, and successful achievement of organizational goals.

How does an assistant program supervisor typically collaborate with program staff and upper management to ensure successful program delivery?

As an Assistant Program Supervisor, you play a crucial role in facilitating communication between program staff and upper management. You may help coordinate schedules, relay updates on program progress, and assist with resolving day-to-day challenges faced by the team. Regular meetings, status reports, and collaborative planning sessions are common, ensuring that everyone is aligned with program goals and expectations. This position often requires balancing administrative duties with on-the-ground support, fostering a positive and efficient work environment.

What is the difference between Assistant Program Supervisor vs Program Supervisor?

AspectAssistant Program SupervisorProgram Supervisor
CredentialsTypically requires a high school diploma or equivalent; some roles may prefer relevant certificationsUsually requires a bachelor's degree in social work, education, or related field; certifications may be preferred
Work EnvironmentSupports program activities, assists with staff supervision, and handles administrative tasksOversees program operations, manages staff, and ensures compliance with regulations
Employer & Industry UsageCommon in social services, community programs, and educational settingsFound in similar settings, often with broader responsibilities

In summary, the Assistant Program Supervisor supports the Program Supervisor by assisting with daily operations and administrative tasks, often requiring fewer credentials. The Program Supervisor holds a more senior role with greater responsibilities, including managing staff and ensuring program success.

Assistant Program Supervisor jobs near you

Senior Program Supervisor

DonorConnect

Murray, UT • On-site

$31.72 - $39.63/hr

Full-time

Posted 7 days ago

Job description

Senior Program Supervisor
DonorConnect is looking for a full-time Senior Program Supervisor. The Senior Program Supervisor (SPS) plays a critical and multifaceted role in providing comprehensive support to members of DonorConnect's senior leadership team as well as assisting with the management and performance of the Business Operations Coordinators and Administrative Assistants. This position encompasses both tactical and strategic responsibilities, allowing the SPS to actively contribute to the organization's mission and overall success. As a proactive support specialist and leader, the SPS operates at a high level of efficiency and professionalism while maintaining confidentiality regarding sensitive information, discussions, and decisions made by senior leaders. This individual possesses exceptional organizational and communication skills, enabling them to facilitate smooth operations, provide adequate coverage for programs and the DonorConnect office, and foster effective collaboration among key stakeholders. Their ability to anticipate needs, think critically, develop and mentor direct reports, and adapt to dynamic situations makes them an invaluable asset to the senior leadership, the Administrative team, and DonorConnect.
This position is a 36 hour work week and onsite presence is required in Murray, UT.
DonorConnect is a federally designated nonprofit community service organization dedicated to recovering organs and tissues used for life-saving transplants. Our employees help save and heal lives!
We at DonorConnect expect our employees to embody our I CARE+ values of integrity, collaboration, accountability, respect and expertise.
MINIMUM QUALIFICATIONS
Training/Education/Certification:
  • Bachelor's degree preferred, and/or an equivalent combination of education and relevant work experience
  • Administrative support skills and computer training required
  • Medical terminology or previous experience in a medical environment preferred
Experience Required:
  • Previous experience in the supervision of employees preferred
  • Minimum of 3 or more years of administrative support experience
  • Excellent technical, interpersonal, and analytical skills
  • Advanced skills with Microsoft Outlook, Excel, Word, and PowerPoint
Knowledge/Skills/Abilities:
  • Positive and fair leader with a growth mindset
  • Capable of prioritizing business needs and making trade-offs across all stakeholders accordingly
  • Highly reliable, trustworthy, and conducts role responsibilities with professionalism, discretion, and confidentiality
  • Able to work independently and collectively within the team
  • Collaborative with the ability to professionally engage with staff at all levels and exercise good judgment and stability under pressure
  • Proven high level of emotional and social intelligence and interpersonal skills
  • Technologically savvy with the ability to quickly accommodate to new applications and tools and the ability to become a super-user
  • Proactive and able to identify and analyze potential situations for improvement Flexible, adaptable, and able to manage change
  • Ability to function and complete work with competing priorities and expectations
  • Excellent communication skills, including the ability to prepare correspondence and presentations
  • Understands the highly adaptable nature of support work and is comfortable with being available as needed
  • Prolonged periods sitting at a desk and working on a computer
  • Must be able to move up to 10 pounds at times with or without reasonable accommodation
  • Ability to reason logically and make sound decisions, to consider alternative and diverse perspectives, to communicate effectively both orally and in writing

DonorConnect is a PROUD Equal Opportunity Employer who Values Diversity in Both Experience and Background!
Must be able to pass a comprehensive background check and drug screen.

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