Assistant Program Analyst Jobs in Belleville, NJ

Description

The Osborne Association serves individuals, families, and communities affected by the criminal legal system. Through our programs, we offer opportunities for people to heal from and repair harm, restore their lives, and thrive. We challenge systems rooted in racism and retribution and fight for policies and practices that promote true safety, justice, and liberation.

At Osborne, we are guided by core values and shared beliefs. We honor everyone's capacity to change, celebrate our shared humanity, are united in our pursuit of justice and equity, take all possible steps to keep our commitments, and advocate for people and principles with fierce and tenacious determination.

We currently seek a full-time Program Analyst to join our Data Analytics team. The Program Analyst's role is to assist Osborne programs in achieving programmatic and budgetary goals through providing data and analysis to program leadership and composing internal and external performance reports. The Program Analyst provides quality assurance through regular review and interpretation of data, and oversees the data entry and reporting process to ensure accurate reporting of program performance.

The position is currently hybrid, but is subject to change at any time. The person hired for the role may be based out of either our Bronx office or our Brooklyn office.

Salary: $68,000 - $70,000 annually

Key Duties

1. Structuring and maintaining data systems for a designated portfolio of Osborne's programs. 
2. Preparing monthly, quarterly, and annual reports required by funding agencies.
3. Analyzing and evaluating data that program staff collect and input.
4. Identifying and resolving discrepancies between our database and databases required by funding agencies.
5. Designing and maintaining internal program reporting systems that provide timely and accurate information on program performance and operations.
6. Training program staff on data entry procedures, including how to use reports and dashboards as tools to monitor and manage programs.
7. Ensuring that all processes (forms, procedures, database infrastructure, etc.) are in place when funding agencies change program reporting/documentation requirements, new contracts are awarded, and/or regulatory data collection standards change.
8. Creating quality assurance systems for various programs to monitor for fidelity, including chart reviews and data quality reviews, and flagging relevant issues to program staff and leadership.
9. Presenting program performance data quarterly at internal Program Performance Review meetings & in key performance indicator reports.
10. Providing strategic analysis to program staff to inform program operations and improve program performance.
11. Creating and maintaining dashboards to visualize data and monitor program performance based on contract terms or internally-set targets for program staff, organizational leadership, and external stakeholders.
12. Collaborating with the development, evaluation, and IT departments on reporting, focus groups, database changes, etc.
13. Creating and submitting invoices for performance-based contracts in portfolio.
14. Completing all required training, including training on data confidentiality and HIPAA/PHI compliance.
15. Perform other duties as assigned.
16. In-person attendance is required to collaborate with co-workers.

Requirements

Education: Bachelor's degree preferred, preferably in social sciences, public administration, business, computer science, information technology, statistics, or other related areas.

Experience: At least 2 years of relevant experience is required. Non-profit experience is strongly preferred, with an understanding of the criminal legal system environment. In lieu of a degree; High School Diploma or equivalent is required and 5 years of relevant experience. 

Technical: Must have extremely strong spreadsheet skills. Proficient use of Google Suite and Microsoft Office programs, with familiarity with Google Sheets and Microsoft Excel preferred. Exposure to Salesforce is recommended. Knowledge of basic data visualization concepts would be helpful.

Additional Skills:  Excellent analytical, critical thinking, and interpersonal skills. Strong writing skills. Ability to solve problems in an independent, effective, and efficient manner. Excellent organizational and time management skills. Ability to handle multiple tasks and deadlines. Ability to build and maintain strong relationships with both program staff and external stakeholders.

Benefits of Working at Osborne 

Generous benefits include four weeks of vacation, tuition reimbursement, a flexible work schedule, excellent Medical, Dental, and Vision insurance, and a 403(b) plan with a company match. Career development through ongoing training and individual development plans.

The Osborne Association is an EEO/Affirmative Action employer and a VEVRAA Federal Contractor. All qualified applicants will receive consideration for employment and will not be discriminated against based on race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, unemployment status, or any other protected category. The Osborne Association takes affirmative action in support of its policy to advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities.

Thank you for your interest in the Osborne Association. Be sure to include a cover letter with your application. No phone calls please. We wish we could personally respond to each application. However, we are unable to do so due to the volume of interest received.

** Salary is based on commensurate experience and other qualifications.