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Assistant Position Jobs in Del Rey, CA (NOW HIRING)

City of Hanford Corporation

Police Records Assistant

Hanford, CA · On-site

$15.75 - $20.75/hr

Police Records Assistant The City of Hanford is seeking to fill one (1) Police Records Assistant ... This position performs a variety of specialized recordkeeping tasks related to police functions; to ...

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All JobsPosition JobsAssistant Position JobsAssistant Position Jobs in Del Rey, CA

Assistant Position information

What is an assistant position?

Assistant positions are support roles found in various industries, where individuals help managers, teams, or executives with administrative and operational tasks. Common duties include scheduling appointments, managing correspondence, organizing files, and handling communication within an organization. These roles are essential for ensuring that daily business operations run smoothly and efficiently. Assistants may work in offices, schools, medical facilities, or virtually, depending on the industry and employer. The specific responsibilities can vary widely based on the nature of the organization and the level of the assistant position.

What are the key skills and qualifications needed to thrive as an assistant, and why are they important?

To excel as an Assistant, strong organizational skills, attention to detail, and proficiency in basic office tasks are essential, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and communication tools is typically required. Exceptional communication, problem-solving abilities, and discretion help assistants stand out in supporting teams and executives. These skills ensure efficient workflow, effective support, and smooth day-to-day operations within an organization.

What are some common challenges faced in an assistant position and how can they be managed?

Assistants often juggle multiple tasks and priorities, which can make time management and organization challenging. Successfully navigating frequent interruptions, urgent requests, and shifting priorities requires excellent communication and proactive planning. Many assistants find it helpful to use digital tools for scheduling and task tracking, and to establish clear boundaries with team members about urgent versus non-urgent requests. Building strong relationships with colleagues also helps in anticipating needs and streamlining workflows.

What is the difference between Assistant Position vs Administrative Assistant?

AspectAssistant PositionAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; sometimes additional certificationsHigh school diploma; often no formal certification required
Work EnvironmentVaries widely; includes healthcare, legal, corporate settingsPrimarily office settings, handling clerical tasks
Employer & Industry UsageUsed across multiple industries for supporting rolesCommonly found in administrative and office environments
Search & Comparison IntentPeople looking for general support roles or entry-level jobsIndividuals seeking clerical, organizational, or office support roles

The Assistant Position is a broad role supporting various departments and industries, often requiring diverse skills and certifications. In contrast, the Administrative Assistant typically focuses on clerical and administrative tasks within office settings. While both roles involve support functions, the Assistant Position may encompass a wider range of responsibilities across different fields.

What jobs does an assistant do?

An assistant performs tasks such as managing schedules, organizing meetings, handling correspondence, and supporting daily operations. They often use tools like calendars, email, and office software to improve efficiency and ensure smooth workflow.

What cities near Del Rey, CA are hiring for Assistant Position jobs?

Cities near Del Rey, CA with the most Assistant Position job openings:

Assistant Position jobs near you
Infographic showing various Assistant Position job openings in Del Rey, CA as of August 2026, with employment types broken down into 1% As Needed, 64% Full Time, 33% Part Time, and 2% Contract. Highlights an 88% Physical, 2% Hybrid, and 10% Remote job distribution.

Construction Administrative Assistant

Fresno, CA

Capital Construction
See more jobs at Capital Constructionexternal

$25 - $29/hr

Full-time

Posted 24 days ago

Job description

About Us:

Capitan Construction is seeking an experienced and highly organized construction administrative assistant to support our office, accounting, and project operations. The ideal candidate will have prior administrative experience in the construction industry, strong attention to detail, and hands-on proficiency with QuickBooks. Capitan Construction is a leading construction firm specializing in residential, commercial, and industrial projects. With a commitment to quality, innovation, and client satisfaction, we deliver exceptional results that exceed expectations.


Position Overview:

The construction administrative assistant will play a crucial role in providing administrative support to the construction team and ensuring the smooth day-to-day operations of the company.


This position requires someone who can manage multiple priorities, maintain accurate records, communicate professionally, and provide dependable support to leadership, project managers, field personnel, subcontractors, and vendors. The ideal candidate will be proactive, reliable, and able to communicate effectively with team members and external stakeholders.


This is an exciting opportunity for a motivated individual to join a dynamic team and contribute to the success of our construction projects. If you are a proactive and detail-oriented administrative professional with a passion for the construction industry, we invite you to apply for the construction administrative assistant position at Capitan Construction.


Key Responsibilities:

  • Enter and maintain accurate financial information in QuickBooks.
  • Manage correspondence, including answering phone calls, responding to emails, creating spreadsheets, and generating bids from templates.
  • Assist with document management, including filing, scanning, and organizing construction project files.
  • Coordinate meetings, appointments, and travel arrangements for construction team members as needed.
  • Prepare and distribute project-related documents, including contracts, proposals, and reports.
  • Assist with the preparation and submission of construction permit applications and other regulatory documents.
  • Maintain accurate records of construction project expenses, including invoices, receipts, and purchase orders.
  • Maintain organized project files, contracts, change orders, permits, and subcontractor documentation.
  • Assist with the procurement of materials and supplies for construction projects, including obtaining quotes and placing orders.
  • Liaise with subcontractors, vendors, and suppliers to coordinate deliveries and resolve any issues or discrepancies.
  • Assist with the preparation and organization of construction project schedules, including updating project timelines and milestones.
  • Adhere to company policies, procedures, and safety standards at all times.
  • Promote Capitan Construction's standards of professionalism, teamwork, accountability, and service.


Qualifications:

  • High school diploma or equivalent.
  • Proficiency in QuickBooks is a MUST!
  • Proven experience as an administrative assistant, preferably in the construction industry.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and construction management software.
  • Strong organizational skills and attention to detail.
  • Excellent communication and interpersonal skills.
  • Ability to prioritize tasks and manage time effectively in a deadline-driven environment.
  • Knowledge of construction terminology, processes, and procedures is a plus.

Apply