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Assistant Payroll Supervisor Jobs in Wisconsin (NOW HIRING)

Rock County, WI

Assistant Finance Director

Janesville, WI · On-site

$51.52 - $56.11/hr

Works with the Payroll Supervisor, HR, and IT to implement process changes or enhancements. * Assist the Public Works Accounting Supervisor in oversight of the DPW Accounting Division. Act as backup ...

Rock County

Assistant Finance Director

Janesville, WI · On-site

$51.52 - $56.11/hr

Works with the Payroll Supervisor, HR, and IT to implement process changes or enhancements. Assist the Public Works Accounting Supervisor in oversight of the DPW Accounting Division. Act as backup to ...

Midwest Heating and Cooling

Accounting Clerk

Mukwonago, WI · On-site

$18.25 - $23.50/hr

... payroll. Supervisor: Accounting/Finance Manager Required Qualifications: * Minimum five years of ... Accurate, dependable, and consistent data entry. * Assist Human Resources with obtaining new ...

Faith Technologies Inc.

Payroll Assistant

Menasha, WI · On-site

ThePayroll Assistantis responsible for assisting in the weekly processing of payroll. The ideal ... Additional functions and requirements may be assigned by supervisors as deemed appropriate. How ...

New

Faith Technologies

Payroll Assistant

Menasha, WI

ThePayroll Assistantis responsible for assisting in the weekly processing of payroll. The ideal ... Additional functions and requirements may be assigned by supervisors as deemed appropriate. How ...

New

Aston Carter

Payroll Administrator

Oak Creek, WI · On-site

$28.85 - $38.46/hr

Review and communicate necessary IFS time reporting corrections and adjustments to supervisors ... Stay updated on changes in payroll legislation and recommend process improvements. * Assist with ...

WEC Energy Group

Office Assistant II

Oak Creek, WI

$29.58/hr

We Energies, a subsidiary of WEC Energy Group, is seeking a Office Assistant II in our Oak Creek ... Support supervisors and employees with scheduling, timekeeping, payroll, and overtime-related ...

New

WEC Energy Group

Office Assistant II

Oak Creek, WI · On-site

$16 - $21/hr

Office Assistant II We Energies, a subsidiary of WEC Energy Group, is seeking a Office Assistant II ... Support supervisors and employees with scheduling, timekeeping, payroll, and overtime-related ...

We Energies (WE)

Office Assistant II

Oak Creek, WI · On-site

$29.58/hr

... supervisors and employees with scheduling, timekeeping, payroll, and overtime-related questions ... ● Assist with maintaining accurate employee qualification and skills information within ...

New

WEC Energy Group

Office Assistant II

Oak Creek, WI · On-site

$29.58/hr

... supervisors and employees with scheduling, timekeeping, payroll, and overtime-related questions ... • Assist with maintaining accurate employee qualification and skills information within ...

htna

Tool Room Supervisor

Milwaukee, WI

Schedule projects in departments in accordance to due dates. * Assist as needed to estimate and ... Other Functions * Approve employees' weekly hours for payroll. * Approve employees' vacation ...

CERTCO INC

Payroll Clerk

Madison, WI · On-site

$20 - $26/hr

Performing other duties as assigned by the Shift Supervisor This position requires attention to ... Write, edit and coordinate trip records and invoicing. * Assist Inbound receiving drivers with door ...

New

CERTCO INC

Payroll Clerk

Madison, WI · On-site

$20 - $26/hr

Performing other duties as assigned by the Shift Supervisor This position requires attention to ... Write, edit and coordinate trip records and invoicing. * Assist Inbound receiving drivers with door ...

New

CERTCO INC

Payroll Clerk

Madison, WI · On-site

$20 - $26/hr

Performing other duties as assigned by the Shift Supervisor This position requires attention to ... Write, edit and coordinate trip records and invoicing. * Assist Inbound receiving drivers with door ...

New

CERTCO INC

Payroll Clerk

Madison, WI · On-site

$20 - $26/hr

Performing other duties as assigned by the Shift Supervisor This position requires attention to ... Write, edit and coordinate trip records and invoicing. * Assist Inbound receiving drivers with door ...

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All JobsPayroll Supervisor JobsAssistant Payroll Supervisor JobsAssistant Payroll Supervisor Jobs in Wisconsin

Assistant Payroll Supervisor information

What does an assistant payroll supervisor do?

An Assistant Payroll Supervisor supports the Payroll Supervisor in overseeing the payroll process to ensure employees are paid accurately and on time. They help manage payroll staff, review and verify payroll data, resolve discrepancies, and ensure compliance with company policies and relevant laws. Additionally, they may assist with training payroll clerks, preparing payroll reports, and responding to employee inquiries about their pay. Their role is essential in maintaining smooth payroll operations within an organization.

What are the key skills and qualifications needed to thrive as an assistant payroll supervisor?

To thrive as an Assistant Payroll Supervisor, you need a solid understanding of payroll processes, compliance regulations, and accounting principles, typically supported by a degree in accounting or related field. Familiarity with payroll software (such as ADP or Paychex), HRIS systems, and possibly a CPP (Certified Payroll Professional) certification is often required. Strong attention to detail, organizational skills, and effective communication are crucial soft skills for success in this role. These skills ensure accurate and timely payroll processing, regulatory compliance, and smooth collaboration with HR and finance teams.

What are some common challenges faced by assistant payroll supervisors and how can they be managed effectively?

Assistant Payroll Supervisors often encounter challenges such as ensuring timely and accurate payroll processing, staying updated with frequently changing tax laws, and resolving discrepancies or employee concerns. Managing these challenges effectively requires strong attention to detail, regular communication with both the payroll team and other departments, and ongoing professional development to keep up with compliance requirements. Utilizing reliable payroll software and maintaining organized documentation can also help streamline processes and minimize errors.

What is the difference between Assistant Payroll Supervisor vs Payroll Specialist?

AspectAssistant Payroll SupervisorPayroll Specialist
CredentialsTypically requires a degree in accounting or finance; payroll certifications preferredUsually requires similar credentials; payroll certifications advantageous
Work EnvironmentSupervisory role within HR or finance departments, overseeing payroll staffFocused on processing payroll, data entry, and compliance tasks
Employer & Industry UsageCommon in medium to large organizations with payroll teamsWidespread across industries handling payroll processing

The Assistant Payroll Supervisor supports payroll operations by supervising staff and ensuring accuracy, while the Payroll Specialist primarily handles payroll processing and compliance. Both roles often require similar credentials and are integral to payroll departments, but the Assistant Payroll Supervisor has a supervisory focus, whereas the Payroll Specialist concentrates on technical payroll tasks.

How much do assistant payroll supervisors make in the US?

Assistant payroll supervisors in the US typically earn between $45,000 and $65,000 annually, depending on experience, location, and company size. They often work with payroll software and may require certification or training in payroll management systems.

How to become an assistant payroll supervisor?

To become an assistant payroll supervisor, candidates typically need a high school diploma or equivalent, with some roles preferring an associate's degree in accounting, finance, or business. Relevant experience in payroll processing, knowledge of payroll software, and strong organizational skills are important; obtaining certifications like the Fundamental Payroll Certification (FPC) can also enhance prospects.

What cities in Wisconsin are hiring for Assistant Payroll Supervisor jobs?

Cities in Wisconsin with the most Assistant Payroll Supervisor job openings:

Assistant Payroll Supervisor jobs near you

Administrative Assistant - Payroll

Prairie Du Chien, WI

AssuranceSD
See more jobs at AssuranceSDexternal

$17.75 - $22/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 22 hours ago

Job description

Lori Knapp Choice part of the AssuranceSD family is a Mission-Driven Organization providing administrative services that enable individuals to take ownership of their personal care services, ensuring they receive quality and comprehensive care with minimal disruption. Our mission is to help strengthen communities by enabling individuals to elect and manage their care programs, including how, when, where, and who delivers these services. This allows care recipients to retain their dignity during often challenging times and ensures they receive the most appropriate services for their specific situation. Through facilitating self-directed home and communitybased services, AssuranceSD improves the standard of home care available to aging seniors and individuals with special needs.
General Responsibilities:
The Administrative Assistant II role is responsible for managing, processing, and maintaining all essential employment and payroll information for Self-Directed Services (SDS) employees. Operating in a fast-paced environment, this role serves as a key administrative anchor, handling critical regulatory requests, compliance documentation, and employee lifecycle updates. This role requires a high standard of professional integrity, a collaborative team player, and the ability to efficiently multitask to meet competing deadlines.
Essential Responsibilities:
  • Respond directly to incoming phone calls and emails from SDS members and employees; resolve inquiries efficiently using standard policy guidelines.
  • Evaluate complex or specialized questions and route them accurately to the correct department or specialist to ensure timely and precise resolutions.
  • Wage Attachments amp; R amp;D Fees: Promptly process and manage all legal payroll deductions, including wage garnishments, tax levies, and child support requests, ensuring strict adherence to court orders and deadlines. Responsible for the ongoing administration, calculation, and tracking of statutory Receiving and Disbursing (R amp;D) fees related to these attachments.
  • Maintain records and respond to all incoming Social Security paperwork, disability requests, and wage inquiries as required.
  • Respond professionally and accurately to external requests for employee verifications (e.g., lending institutions, housing authorities, and state agencies).
  • Serve as a point of contact for worker’s compensation questions and concerns; assist with initial incident intake and file management
  • Provide direct administrative assistance to the Payroll Department Supervisor, executing tasks, pulling reports, and completing special projects as directed.
  • Process SDS member and employee terminations within the system, ensuring final paperwork is completed, systems are updated, and external notifications are sent promptly.
  • Provide administrative support and direction for Quality Assurance (QA) initiatives to maintain program integrity and compliance with state regulations.
  • Provide friendly, professional backup coverage for the main office receptionist during lunches, breaks, or planned/unplanned absences, greeting visitors and routing phone calls.
  • Perform other operational responsibilities and duties as assigned to support the overarching vision, mission, and values of Lori Knapp Choice and AssuranceSD.
  • Assist with processing and monitoring Wisconsin Background Information Disclosure (BID) responses and caregiver background checks as needed to support the primary processor during high-volume periods or absences.
  • Provide adaptive support and assist with any other operational, administrative, or departmental needs that may arise across the organization where coverage or assistance is required.
AssuranceSD Benefit Package Includes:
  • Competitive Pay
  • Health insurance with Company Contributions
  • HSA
  • Holiday Pay
  • Paid time off
  • Dental insurance
  • Vision insurance
  • 401(k) with Company match
  • Life insurance
  • Long- and Short-Term Disability insurance
  • Parental leave
  • FMLA
Qualifications:
  • 2+ years of experience in payroll administration, human resources, or a high-volume administrative role (experience with SDS, CLTS, or Medicaid-funded programs is highly preferred).
  • High School Diploma or equivalent required; Associate degree in Business Administration, HR, or Finance is a plus.
  • Experience with Five9 or similar cloud phone systems is preferred
  • Knowledge of payroll compliance, garnishments, employment verification, and confidentiality practices.
  • Experience with Microsoft Office (Word, Excel, Outlook) and payroll/database software.
  • Knowledge of payroll compliance, garnishments, employment verification, and confidentiality practices
  • Ability to work accurately under deadlines while maintaining discretion with confidential information.
  • Strong organizational, multitasking, communication, and customer service skills
Equal Employer Opportunity Statement
We are an equal opportunity workplace, committed to equal employment opportunity regardless of race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual orientation, or any other characteristic protected by applicable federal, state, or local law.
Disclaimer:
This job description outlines the general work required to execute core job responsibilities effectively. It is not intended to be a comprehensive inventory of all duties, responsibilities, expectations, and qualifications required of employees assigned to this job. Duties may change, and should be expected to change, at the Company’s discretion, as the business and this role evolves. Nothing herein is intended or establishes a contract of employment or Employment Agreement whatsoever and all employment remains “at will.” The signature below indicates you have read and understood this document, and again, is not intended in any way as an employment agreement or contract.

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