Assistant One Time Event Jobs in California (NOW HIRING)

Company Description
LinkedIn is the world's largest professional network, built to create economic opportunity for every member of the global workforce. Our products help people make powerful connections, discover exciting opportunities, build necessary skills, and gain valuable insights every day. We're also committed to providing transformational opportunities for our own employees by investing in their growth. We aspire to create a culture that's built on trust, care, inclusion, and fun - where everyone can succeed.
Join us to transform the way the world works.
Job Description
At LinkedIn, our approach to flexible work is centered on trust and optimized for culture, connection, clarity, and the evolving needs of our business. The work location of this role is hybrid, meaning it will be performed both from home and from a LinkedIn office on select days, as determined by the business needs of the team.
This role will be based in Mountain View, CA
We are looking for an Executive Assistant to provide administrative and organizational support to senior leaders. You will be responsible for skillfully interacting with management within and outside of the company, comfortably communicating with customers, vendors and visitors and flawlessly handling confidential and critical details. You will also be responsible for anticipating the needs of multiple managers and flexibly accommodating work schedules.
Responsibilities

• Coordinate meetings end-to-end, including scheduling, logistics, agenda preparation, note-taking, and tracking action items.
• Manage complex calendars for multiple senior leaders, proactively resolving scheduling conflicts and protecting time for key priorities.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and transportation.
• Plan, organize, and execute logistics for team meetings, all-hands, off-sites, and other special events.
• Prepare and submit expense reports and purchase requisitions accurately and in a timely manner.
• Assist with monitoring and tracking team budgets, ensuring alignment with established guidelines.
• Support special projects and operational initiatives, as assigned by leadership.
• Maintain and manage email distribution lists, aliases, and other team communication tools.
• Partner with Workplace Services and cross-functional teams to coordinate office logistics, facilities requests, and workspace needs.
• Serve as a trusted administrative partner by anticipating team needs, improving operational processes, and ensuring seamless day-to-day support.

Qualifications
Basic Qualifications

• 2+ years of administrative, executive assistant, office management, or operations experience supporting leaders or teams.
• Experience managing complex calendars and coordinating meetings across multiple stakeholders.
• Experience coordinating domestic and/or international arrangements.
• Experience preparing expense reports and handling administrative processes with accuracy and attention to detail.
• Experience in prioritizing multiple tasks in a fast-paced environment.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to handle confidential information with discretion and professionalism.

Preferred Qualifications

• Experience supporting senior leaders in a high-growth or technology company.
• Experience coordinating large team meetings, all-hands, off-sites, or other cross-functional events.
• Familiarity with budget tracking, purchase requisitions, and expense management processes.
• Experience partnering with cross-functional teams such as Workplace Services, Finance, HR, or IT.
• Demonstrated ability to anticipate needs, solve problems proactively, and operate with minimal supervision.
• Strong attention to detail with a track record of improving administrative processes and driving operational efficiency.
• Experience working with calendar management, travel booking, and expense management tools

Suggested Skills

• Calendar Management
• Executive Support
• Organization & Prioritization

You will Benefit from our Culture
We strongly believe in the well-being of our employees and their families. That is why we offer generous health and wellness programs and time away for employees of all levels.
LinkedIn is committed to fair and equitable compensation practices.
The pay range for this role is $77,000 to $125,000. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location. This may be different in other locations due to differences in the cost of labor.
The total compensation package for this position may also include annual performance bonus, stock, benefits and/or other applicable incentive compensation plans. For additional information, visit: https://careers.linkedin.com/benefits.
Additional Information
Equal Opportunity Statement
We seek candidates with a wide range of perspectives and backgrounds and we are proud to be an equal opportunity employer. LinkedIn considers qualified applicants without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, marital status, pregnancy, sex, gender expression or identity, sexual orientation, citizenship, or any other legally protected class.
LinkedIn is committed to offering an inclusive and accessible experience for all job seekers, including individuals with disabilities. Our goal is to foster an inclusive and accessible workplace where everyone has the opportunity to be successful.
If you need a Reasonable Accommodation to search for a job opening, apply for a position, or participate in the interview process, connect with us and describe the specific Accommodation requested for a disability-related limitation.
Fill out an Accommodation request here: https://app.smartsheet.com/b/form/b660a0327d044969abfd7a4e73d15c36
Reasonable accommodations are modifications or adjustments to the application or hiring process that would enable you to fully participate in that process. Examples of reasonable accommodations include but are not limited to:

• Documents in alternate formats or read aloud to you
• Having interviews in an accessible location
• Being accompanied by a service dog
• Having a sign language interpreter present for the interview

A request for an accommodation will be responded to within three business days. However, non-disability related requests, such as following up on an application, will not receive a response.
LinkedIn will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by LinkedIn, or (c) consistent with LinkedIn's legal duty to furnish information.
San Francisco Fair Chance Ordinance
Pursuant to the San Francisco Fair Chance Ordinance, LinkedIn will consider for employment qualified applicants with arrest and conviction records.
Pay Transparency Policy Statement
As a federal contractor, LinkedIn follows the Pay Transparency and non-discrimination provisions described at this link: https://lnkd.in/paytransparency.
Global Data Privacy Notice and Compliance Posters for Job Candidates
Please use this link to access documents that provide information about how LinkedIn handles the personal data of employees and job applicants, as well as the E-Verify Participation Notice and the Department of Justice Immigrant and Employee Rights Section Right to Work posters: https://www.linkedin.com/legal/candidate-portal.