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Assistant Office Assistant Jobs (NOW HIRING)

Buffalo's Best Opticians

Be Seen First

General Office Assistant / Office Secretary

Buffalo, NY · On-site

$17 - $19/hr

Office Assistant Join Our Locally Owned Optical Team! Are you motivated, hard-working, and trustworthy? We're a friendly, family-owned optical practice seeking a dedicated Office Assistant to help us ...

Dr. Oetker

Office Assistant

Naperville, IL · On-site

$16.75 - $22/hr

Office Assistant Office & Administration | Naperville | Full Time | Permanent Wilton is a global heritage brand with a 95-year history in baking and decorating. As part of the Dr. Oetker family ...

PUC Schools

Office Assistant

Sylmar, CA · On-site

$20 - $28.56/hr

The Office Assistant is responsible for greeting and assisting parents, students, and visitors at the school in a friendly and professional manner as well as providing excellent customer service.

PUC SCHOOLS

Office Assistant

Sylmar, CA

$20 - $28.56/hr

The Office Assistant is responsible for greeting and assisting parents, students, and visitors at the school in a friendly and professional manner as well as providing excellent customer service.

PUC SCHOOLS

Office Assistant

Sylmar, CA

$20 - $28.56/hr

The Office Assistant is responsible for greeting and assisting parents, students, and visitors at the school in a friendly and professional manner as well as providing excellent customer service.

PUC Schools

Office Assistant

Sylmar, CA · On-site

$20 - $28.56/hr

The Office Assistant is responsible for greeting and assisting parents, students, and visitors at the school in a friendly and professional manner as well as providing excellent customer service.

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Assistant Office Assistant information

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How much do assistant office assistant jobs pay per hour?

As of May 31, 2026, the average hourly pay for assistant office assistant in the United States is $18.94, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $21.15 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Assistant Office Assistant, and why are they important?

To thrive as an Assistant Office Assistant, you need strong organizational skills, attention to detail, and basic proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and office equipment is typically required. Strong communication, time management, and a proactive attitude are soft skills that help you stand out in this role. These skills and qualities ensure smooth office operations, effective support for staff, and efficient handling of administrative tasks.

What are some common challenges faced by Assistant Office Assistants, and how can they overcome them?

Assistant Office Assistants often juggle multiple tasks such as scheduling, filing, and supporting colleagues, which can make time management a challenge. Prioritizing assignments and maintaining clear communication with supervisors can help manage workloads effectively. Additionally, adapting to different office technologies and procedures is key; staying organized and proactive about learning new systems will ensure smooth daily operations. Collaborating with team members and asking for clarification when needed can also help overcome potential obstacles.

What are Assistant Office Assistants?

Assistant Office Assistants are support staff who help maintain the smooth operation of an office environment. They typically perform a variety of clerical tasks such as answering phones, filing documents, scheduling appointments, and assisting other staff members with administrative duties. Their role is essential in ensuring that daily office activities run efficiently and that communication within the office is well-coordinated. In some organizations, they may also help with data entry, office supply management, and minor bookkeeping tasks.

What is the difference between Assistant Office Assistant vs Office Clerk?

AspectAssistant Office AssistantOffice Clerk
CredentialsHigh school diploma or equivalent; basic computer skillsHigh school diploma or equivalent; basic clerical skills
Work EnvironmentOffice settings, supporting administrative tasksOffice environments, handling clerical and administrative duties
Employer & IndustryBusinesses, government agencies, nonprofitsSimilar industries, often overlapping roles
Common Search/ComparisonYesYes

The Assistant Office Assistant and Office Clerk roles often overlap in office settings, requiring similar skills and credentials. The Assistant Office Assistant may focus more on supporting administrative tasks, while the Office Clerk handles clerical duties like filing and data entry. Both positions are essential for smooth office operations and are frequently compared by job seekers in administrative support roles.

What cities are hiring for Assistant Office Assistant jobs? Cities with the most Assistant Office Assistant job openings:
What states have the most Assistant Office Assistant jobs? States with the most job openings for Assistant Office Assistant jobs include:
Assistant Office Assistant jobs near you

Assistant Business Office Manager/ Payroll Designee

Harborview Pierce County

Blackshear, GA

$13.75 - $17.75/hr

Full-time

Posted 25 days ago

Job description

Nursing Home Business Office Assistant

Top pay and benefits!

Who we are

As a faith-based organization, our mission is simple but powerful: to care for the caregiver so they can in turn care for our residents.

We offer top pay and benefits in a positive work environment.

The Opportunity

We are currently seeking a dedicated Nursing Home Business Office Assistant

What You Will Do

  • Assist Business Office Manager (BOM) in all business office duties specific to the nursing home including the management of business office staff

  • Participate in Accounts Receivable meetings with the Regional Director of Accounts Receivable and facility staff

  • Manage Medicaid Pending Applications and work with family members/residents to obtain approval. Coordinate resources and calls with DFS on a weekly basis.

  • Attend meetings with interdisciplinary team members to ensure resident Benefit Days and Payer is tracked daily.

  • Maintain Daily Census in EMR System.

  • Scan Daily Deposit and Post Cash Receipts Daily.

  • Maintain Resident Funds, Withdrawals, Deposits, etc.

  • Bill Medicaid weekly and other payers assigned monthly. Ensure private collection calls are completed and follow up on outstanding AR Aging is maintained.

  • Manage resident banking and resident trust accounts through the RFMS system

  • Provide general support to residents and visitors.

  • Duties as assigned

What You Must Have

  • Experience as an Office manager, or Assistant Office Manager in the nursing home setting preferred

Benefits - Things we want you to know

  • We offer a comprehensive benefits package, including:

    • 401(k) managed by Merrill Lynch

    • DailyPay

    • Health Insurance with Anthem Blue Cross or Cigna

    • Dental, Life, Vision, and Disability Insurance

    • Paid Time Off

    • Career advancement opportunities!