Assistant Mayor Jobs in Georgia (NOW HIRING)

Position Summary:

Under the direction of the Chief of Staff the Executive Assistant to the Mayor serves as the operational backbone of the Mayor's Office, ensuring the Mayor's time, schedule, and day-to-day logistics are managed with precision, discretion, and strategic awareness.

The EA is a trusted professional who manages the Mayor's calendar in real time, coordinates event logistics and run-of-show planning, prepares ceremonial documents, and ensures the Mayor is fully prepared for every engagement. The EA plays a central role in protecting the Mayor's time, advancing operational efficiency, and ensuring the Mayor and the Office consistently operate in a prepared, organized, and effective manner.

Essential Duties and Responsibilities:

• Own and manage the Mayor's calendar, ensuring accurate scheduling, prioritization, and balance.
• Lead the Weekly Calendar Meeting, facilitating a team-based review of upcoming engagements.
• Resolve scheduling conflicts and recommend adjustments aligned with Mayor's priorities.
• Ensure time is appropriately blocked for:
  • Mayor's initiatives
  • External engagements and appearances
  • Internal meetings
  • Personal and family commitments
• Anticipate conflicts or fatigue risks and proactively propose solutions.
• Prioritize scheduling requests in alignment with strategic priorities and operational needs.

• Coordinate logistics for all Mayor appearances, meetings, and events.
• Confirm locations, timing, travel, AV needs, and points of contact.
• Ensure clarity on:
  • Speaking roles and expectations
  • Run-of-show and agendas
  • Attendees and stakeholders
• Work closely with fellow Office of the Mayor staff and stakeholders to ensure the Mayor is properly briefed and prepared.
• Coordinate briefing materials and ensure the Mayor receives timely preparatory information prior to engagements.

• Prepare and coordinate ceremonial documents including:
  • Proclamations
  • Letters of appreciation and congratulations
  • Citations and recognitions
  • Welcome letters and honorary acknowledgments
• Ensure documents are accurate, timely, and consistent with mayoral protocol.
• Coordinate presentation and execution at events or meetings.

• Serve as a central point of coordination within the Mayor's Office.
• Track action items and follow-ups resulting from meetings.
• Support internal and external meetings with real-time calendar and logistics updates.
• Ensure smooth information flow between members of the Office of the Mayor, and the Mayor.
• Support the coordination and administrative functions of Mayoral Advisory Committees and related working groups. Assist with:
• Scheduling meetings and coordinating logistics
• Tracking committee action items and follow-ups
• Supporting communication between committee members and the Mayor's Office
• Maintaining records, agendas, and related materials
• Coordinating committee participation in mayoral initiatives, events, and community engagement activities
• Ensure committees receive timely operational support and remain aligned with the Mayor's priorities and strategic initiatives.
• Maintain accurate and organized contact records using online software and related systems.
• Support constituent communications by routing inquiries appropriately.
• Ensure follow-ups are tracked and completed.
• Handle sensitive information with discretion, professionalism, and sound judgment.
• Serve as a trusted gatekeeper for the Mayor's time and access.
• Exercise independent judgment when managing competing demands

Knowledge, Skills, and Abilities

• Good organizational, management, human relations, and technical skills.
• Use of computers.
• Management and administrative practices, policies and procedures as necessary in the completion of daily responsibilities.
• Knowledge of all applicable laws, ordinances, policies, standards and regulations pertaining to the specific duties and responsibilities of the job.
• Communicating and interacting with subordinates, elected officials, management, employees, members of the public and any other groups involved in the activities of the City.
• Keep abreast of any changes in policy, methods, operations, budgetary and equipment needs, etc. as they pertain to operations and activities.
• Prioritizes and plans work activities and use time efficiently
• Demonstrates accuracy and thoroughness, monitors own work to ensure quality and applies feedback to improve performance
• Interact and communicate clearly with coworkers, citizens and vendors in a courteous, friendly matter
• Manages difficult situations, responds promptly to needs, solicits consultant feedback to improve service, responds to requests for service and assistance and meets commitments
• Exhibits tact, consideration, and patience in difficult situations
• Approaches sudden, unexpected challenges effectively with confidence
• Punctuality follows instructions, responds to management direction and solicits feedback to improve performance
• Problem Solving - Identifies and resolves problems time efficiently; Gathers and analyzes information; Develops solutions; Uses reason.
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Organizes or schedules other tasks; Develops realistic action plans.
• Oral Communication - Speaks clearly and persuasively; Listens and gets clarification when necessary; Responds well to questions; Demonstrates presentation skills; Participates in meetings.
• Written Communication - Writes clearly and concisely; Edits work; Presents numerical data effectively; Able to read and interpret written information.
• Skilled in effectively communicating and interacting with elected officials, employees, members of the general public and other groups involved in the activities of the City, both orally and in writing.

• Bachelor's degree or equivalent professional experience.
• 5+ years of experience in executive support, public administration, or a fast-paced professional environment.
• Demonstrated experience managing complex calendars and high-level scheduling.
• Strong organizational, communication, and time-management skills.
• Ability to anticipate needs and operate independently.
• High level of discretion and professionalism.
• Ability to manage sensitive and rapidly changing priorities in a public-facing environment.

• Experience supporting senior leaders in government, nonprofit, or political environments.
• Familiarity with municipal operations, public meetings, or elected officials.
• Experience coordinating events, run-of-show planning, or public appearances.
• Proficiency with Google Workspace and digital scheduling tools.
• Performs related duties as assigned.

Working Conditions:

Physical: Visual acuity in both eyes, normal color vision, good accommodation and no field deficits; hear in-person, radio and telephone conversations; recognize differences or changes in sound patterns, loudness or pitch; speak audibly and clearly; identify and distinguish smells of different materials; sit or stand for prolonged periods; walk, run, kneel, stoop, crawl and crouch; make precise and coordinated finger, hand and limb movements; maintain uniform, controlled hand-arm posture or movement; lift and carry boxes of evidence and/or supplies (average 50 pounds).

• Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers.
• Speaking: Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
• Visual Acuity: Have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading.

Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents and to operate equipment.

Hearing: Hear in the normal audio range with or without correction.