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Administrative Assistant

Manhattan District Attorney

New York, NY • On-site

$59.94K/yr

Full-time

Posted 19 days ago

Job description

Job Description
Division/Unit: Survivor Services Bureau
Civil Service Title: Community Associate
Position Title: Administrative Assistant
Salary Range: $59,936 - $59,936
Job Description:
The New York County District Attorney's Office (DANY) has an opening for an Administrative Assistant in its Survivor Services Bureau (SSB). In this position the Administrative Assistant will provide support to (SSB). The Administrative Assistant reports directly to the Bureau and Deputy Chiefs and is responsible for coordinating and maintaining staff schedules, monitoring phone calls, assisting case assignments and for providing training and support to staff around SSB operational needs.
Responsibilities include but are not limited to:
  • Assist SSB Leadership with sending out staff assignment schedules, billing, orders, grant statistics, answering the SSB mainline, and ordering supplies.
  • Manage the front desk, greeting and signing in visitors. Coordinating incoming case assignments through IVANTI, email/phone requests and walk ins.
  • Update and maintain SSB spreadsheets and WitCare for statistics management.
  • Monitor email requests for SSB support and file look ups for disclosure requests.
  • Assist with various bureau-related projects and reports as necessary.
  • Attend to other miscellaneous responsibilities relating to the Bureau's efficient coordination, including acting as a back up to Survivor Services Associates as needed.

In addition to the Minimum Qualification Requirements, candidates must possess the following:
  • Bachelor's degree from an accredited college.

Preferred Requirements/Skills:
  • Highly skilled in standard computer operating systems and software (Windows, Microsoft Office, Excel, Word, PowerPoint) with strong ability to learn new software.
  • Ability to multitask and work in a fast-paced, team-oriented environment.
  • Superior organizational, time-management, and interpersonal skills.
  • Strong written and oral communication skills are essential.
  • Strong attention to detail and self-motivator.
  • Ability to interact with all levels of staff and external agencies.
  • Ability to follow directions and apply proper policies, procedures, and guidelines.

How to Apply:
  • Apply with a Cover Letter and Resume.

Hours/Shift:
  • Monday - Friday, from 8:30 am-4:30 pm; 9 am - 5 pm; and 9:30 am-5:30 pm (Shift rotations)

Additional Information:
  • Current office employees: To be eligible for a transfer or promotion, staff must have already served at least one (1) year in their current unit/bureau/department and be in good standing. In addition, must meet the minimum and additional qualifications of the position.
  • Looking for candidates that could commit to one (1) year to the hiring unit
  • Authorization to work in the United States is required for this position.

Minimum Qualification Requirements:
  • High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
  • Education and/or experience which is equivalent to "1" above.

Public Svc Loan Forgiveness:
  • As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.

Residency Requirement:
  • City Residency is not required for this position.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
About Us
The New York County District Attorney's Office serves and protects the People of New York through the fair administration of justice, without fear or favor. The Office's Professional Staff perform a variety of key functions, including supporting the Trial Division, Investigation Division, Special Victims Division, Pathways to Public Safety Division, and Appeals Division, which handles all the Office's matters in state and federal appellate courts.
Professional Staff members perform a variety of key functions for the Office, including supporting the five Divisions, as well as other prosecution support and office functions. Our Professional Staff receive a competitive salary and a generous benefits package, as well as unparalleled opportunities for professional development.
The New York County District Attorney's Office is an Equal Opportunity Employer, committed to recruiting and retaining a diverse and culturally responsive workforce. Given the diverse nature of our community, the ability to work with people of different backgrounds is critical. The Office seeks to have a staff that reflects the diversity of the community that we serve. To that end, all applicants will be considered without regard to actual or perceived race, color, national origin, religion, sexual orientation, marital or parental status, disability, sex, gender identity or expression, age, prior record of arrest; or any other basis prohibited by law. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, training, and career development programs.
About the Team
The Professional Staff Recruitment Team at DANY supports the Office's initiatives to have a staff that reflects the diversity of the community that we serve. We seek employees that are interested in a career in the public sector and will support the Office's initiative of delivering One Standard of Justice for All.
For questions or inquiries, please contact Recruitment@dany.nyc.gov.

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