Assistant Invoice Processor Jobs in Itasca, IL (NOW HIRING)

Accounts Payable Processor
Job Description
The Accounts Payable Processor accurately and efficiently handles a high volume of incoming invoices, supports routine accounting tasks, and maintains thorough documentation in alignment with company policies and accepted accounting practices. This role involves end-to-end accounts payable processing, vendor communication, and participation in month-end close activities while working across multiple financial systems in a hybrid work environment.
Responsibilities

• Review all invoices and check requests to verify appropriate documentation and approvals prior to payment.
• Process a high volume of 3-way match invoices as part of a 6-8 person team, contributing to the processing of approximately 4,000 invoices per month.
• Enter invoices accurately and on time, typically processing 30-50 invoices per day.
• Prioritize invoices based on cash discount potential and payment terms to optimize payment timing.
• Ensure all invoices receive proper approval in accordance with company payment approval policies.
• Respond promptly and professionally to vendor inquiries, providing clear and accurate information.
• Reconcile vendor statements, research discrepancies, and correct issues to maintain accurate accounts.
• Maintain complete, accurate, and organized files and documentation in line with company policy and accepted accounting practices.
• Sort and distribute incoming mail related to accounts payable and other administrative functions.
• Scan, upload, and file documents in electronic and paper systems to support accurate recordkeeping.
• Prepare required reports in a timely manner and coordinate with internal and external stakeholders, responding quickly to requests.
• Assist with month-end closing activities, including preparation of journal entries, account analyses, and reconciliations.
• Support other projects and accounting tasks as needed to meet department objectives.
• Provide back-up support for other administrative functions when required.
• Maintain effective communication with the accounts payable team, including leads and supervisors, to ensure consistent processes and issue resolution.
• Work comfortably in multiple systems and adapt to new technologies and tools as they are implemented.
• Demonstrate strong attention to detail and accuracy in data entry, invoice processing, and documentation.
• Manage time effectively to meet daily, weekly, and monthly deadlines in a high-volume environment.

Essential Skills

• At least 1 year of accounts payable experience is preferred, with consideration for entry-level candidates who hold an accounting or finance degree and have internship experience.
• Strong knowledge of the full accounts payable process, including 3-way match and high-volume invoice processing.
• Proficiency in Microsoft Excel, including the ability to filter, sort, format, copy and paste, and use functions such as SUM and IF.
• Comfort working in multiple systems and learning new platforms quickly.
• Good verbal and written communication skills for interacting with vendors, internal teams, and other stakeholders.
• Ability to follow directions and adhere to established policies and procedures.
• High level of accuracy and attention to detail in data entry and documentation.
• Strong organizational and time management skills to handle a large volume of tasks and deadlines.
• Basic understanding of accounting principles and general ledger interactions related to accounts payable.
• Experience with invoice processing, data entry, and customer service in a professional environment.
• High school diploma or equivalent.
• Comfort working in a hybrid environment and taking ownership of tasks while working remotely.
• Demonstrated strong work ethic, reliability, and professional demeanor.

Additional Skills & Qualifications

• Experience with SAP, with a strong preference for candidates who have worked extensively in SAP environments.
• Familiarity with Coupa or similar procurement and invoice management systems.
• Exposure to or experience with systems such as Avantis, Cass, BOSS, Transpay, Concur, and other related platforms.
• Experience or interest in working with S/4HANA or similar SAP implementations.
• Degree in accounting, finance, or a related field.
• 10-key proficiency for efficient numeric data entry.
• Advanced Excel skills such as pivot tables and VLOOKUP are a plus.
• Experience handling complex tax environments, with a willingness to learn and navigate state-specific tax requirements such as Louisiana taxes.
• Strong problem-solving skills and the ability to perform documentation, research, resolution, data analysis, and multitasking.
• Thorough knowledge of accounts payable and general ledger systems and procedures.
• Ability to build strong relationships with internal and external stakeholders through clear and timely communication.
• Interest in gaining experience across multiple systems and participating in process improvements and system transitions.

Work Environment
This role operates in a hybrid work model, with three days in the office and two days working remotely each week, never exceeding three in-office days. Two in-office days are set, and the third in-office day is flexible, with all team members working remotely on Fridays. The position is based in a large corporate office environment with a team of 10 or more accounts payable professionals, fostering collaboration and ongoing support. Initial training typically takes place in the office for four days per week over the first four to six weeks, or until the new hire is fully comfortable with the role and systems. The standard work schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m. Business casual attire is expected, and jeans are acceptable. The office provides free snacks and coffee, and the role offers exposure to a wide range of financial systems, including SAP, Coupa, Cass, BOSS, Avantis, Concur, and related tools. The environment emphasizes engagement, strong communication, and active participation in projects and system implementations, with opportunities to contribute to large-scale initiatives such as SAP S/4HANA implementation while building long-term career growth.
Job Type & Location
This is a Contract position based out of Northbrook, IL.
Pay and Benefits
The pay range for this position is $25.00 - $27.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Northbrook,IL.
Application Deadline
This position is anticipated to close on Jun 22, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.