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Assistant Hiring Manager Jobs in California (NOW HIRING)

WWSG

Recruiting Coordinator

Los Angeles, CA

$21.50 - $28.75/hr

Ensure hiring managers have appropriate system access and understand the recruiting workflow. * Assist hiring managers with scheduling and administrative recruiting needs. * Help maintain timely ...

Divergent

Production Recruiter

Torrance, CA

Hiring Manager Partnership * Serve as a trusted recruiting partner by providing market insights, hiring recommendations, and recruiting updates. * Assist hiring managers in defining candidate ...

Divergent

Production Recruiter

Los Angeles, CA

Hiring Manager Partnership * Serve as a trusted recruiting partner by providing market insights, hiring recommendations, and recruiting updates. * Assist hiring managers in defining candidate ...

Divergent

Production Recruiter

Torrance, CA · On-site

Hiring Manager Partnership * Serve as a trusted recruiting partner by providing market insights, hiring recommendations, and recruiting updates. * Assist hiring managers in defining candidate ...

Divergent

Production Recruiter

Torrance, CA

Hiring Manager Partnership * Serve as a trusted recruiting partner by providing market insights, hiring recommendations, and recruiting updates. * Assist hiring managers in defining candidate ...

Paradise Dental

Dental assistant

San Juan Capistrano, CA · On-site

$20 - $27/hr

Support administrative tasks as needed, including patient record management. Educate patients on ... Hiring Process [1] Please apply through the Jobley application form ↓ [2] A recruiter will ...

Rodriguez Dental

RDA

Richmond, CA · On-site

$25 - $33/hr

Registered Dental Assistant Strong organizational skills for managing multiple tasks efficiently in ... Registered dental assistant / Certified dental assistant Hiring Process [1] Please apply through ...

United Pacific

Assistant Store Manager

Victorville, CA · On-site

As an Assistant Manager you will be in a full-time position that offers benefits including; * 90 ... Must be at least 18 years of age (unless otherwise indicated by the hiring manager due to local ...

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Assistant Hiring Manager information

What does an assistant hiring manager do?

An Assistant Hiring Manager supports the recruitment process within an organization by assisting in sourcing, interviewing, and onboarding candidates. They often coordinate with hiring managers and HR teams to ensure job postings are accurate, screen resumes, schedule interviews, and help maintain candidate databases. Their role is vital in streamlining the hiring process and ensuring a positive candidate experience. Additionally, they may handle administrative tasks and help with background checks and employment documentation. Strong organizational and communication skills are essential for this position.

What are the key skills and qualifications needed to thrive as an assistant hiring manager?

To thrive as an Assistant Hiring Manager, you need a strong understanding of recruitment processes, interviewing techniques, and human resources principles, often supported by a degree in HR or a related field. Familiarity with applicant tracking systems (ATS), HRIS platforms, and talent assessment tools is typically required. Excellent communication, organization, and interpersonal skills help you collaborate effectively and create a positive candidate experience. These skills and qualifications are essential for efficiently sourcing and selecting top talent, ensuring a smooth hiring process, and supporting organizational growth.

What are some common challenges faced by assistant hiring managers, and how can they be addressed?

Assistant Hiring Managers often navigate high volumes of applications while ensuring a fair and efficient screening process. Balancing speed with thoroughness can be challenging, especially when coordinating interview schedules and managing communication between candidates and hiring teams. Building strong organizational systems and maintaining clear communication channels with recruiters and department leads can help address these challenges. Additionally, staying updated on best practices in unbiased hiring and leveraging applicant tracking systems can streamline the workflow and improve outcomes.

What are popular job titles related to Assistant Hiring Manager jobs in California?

For Assistant Hiring Manager jobs in California, the most frequently searched job titles are:

What job categories do people searching Assistant Hiring Manager jobs in California look for?

The top searched job categories for Assistant Hiring Manager jobs in California are:

What cities in California are hiring for Assistant Hiring Manager jobs?

Cities in California with the most Assistant Hiring Manager job openings:

Assistant Hiring Manager jobs near you
Infographic showing various Assistant Hiring Manager job openings in California as of August 2026, with employment types broken down into 90% Full Time, 9% Part Time, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution.

Recruiting Coordinator

WWSG

Los Angeles, CA

$21.50 - $28.75/hr

Full-time

Posted 20 days ago

Job description

Position Summary
TheRecruiting Coordinatorprovides administrative and operational support for recruitment activities across the organization nationwide. This role serves as the primary coordinator for the Applicant Tracking System (ATS), candidate scheduling, job postings, hiring manager access, candidate communications, recruitment reporting, and onboarding initiation.
The Recruiting Coordinator helps ensure candidates and hiring managers have a smooth, timely, and professional experience throughout the recruiting process. The ideal candidate is highly organized, responsive, comfortable working across multiple systems, and able to manage a high volume of recruiting activities while maintaining accurate records and strong follow-through.
Essential Duties & Responsibilities
Applicant Tracking System & Recruiting Operations
  • Serve as the primary coordinator and day-to-day administrator for the Applicant Tracking System (ATS).
  • Maintain accurate candidate, requisition, and hiring information within the ATS.
  • Create, update, and close job requisitions and postings as needed.
  • Provision hiring managers and other appropriate users with ATS access and provide basic system guidance and support.
  • Monitor recruiting workflows to ensure candidates are progressing appropriately through each stage of the hiring process.
  • Identify incomplete applications, outstanding steps, or system issues and coordinate follow-up.
  • Maintain organized and accurate recruiting records and documentation.
Job Postings & Recruitment Advertising
  • Post approved positions to the Companys career site and appropriate external job boards.
  • Assist with drafting, formatting, and maintaining job descriptions and job advertisements.
  • Ensure job postings are accurate, consistent, professional, and aligned with approved position requirements.
  • Monitor active and paid job advertisements.
  • Close paid job postings promptly when positions are filled, paused, or no longer require advertising to avoid unnecessary recruiting expenses.
  • Assist recruiters and hiring managers with job fairs, hiring events, and other recruitment initiatives.
  • Support nationwide recruitment efforts based on hiring needs and business priorities.
Candidate Coordination & Outreach
  • Conduct candidate outreach through phone, email, text, and approved recruiting platforms.
  • Schedule and coordinate candidate interviews with recruiters and hiring managers.
  • Manage interview calendars, confirmations, rescheduling, and candidate communications.
  • Provide candidates with timely instructions and updates throughout the recruiting process.
  • Follow up with candidates regarding incomplete applications or outstanding hiring requirements.
  • Maintain a professional and positive candidate experience from initial contact through onboarding handoff.
Hiring Manager Support
  • Coordinate with hiring managers regarding open positions, interview availability, candidate status, and recruiting needs.
  • Ensure hiring managers have appropriate system access and understand the recruiting workflow.
  • Assist hiring managers with scheduling and administrative recruiting needs.
  • Help maintain timely communication between candidates, recruiters, and hiring managers.
  • Escalate delays, outstanding actions, or process concerns when necessary.
Recruitment Reporting & Analytics
  • Prepare and distribute recruiting reports as requested.
  • Monitor and tracksource of hireto help evaluate recruiting channel effectiveness.
  • Track recruiting activity, open requisitions, candidate volume, interview activity, hires, and other key recruiting metrics.
  • Assist with identifying trends in recruitment sources and job board effectiveness.
  • Support recruiting leadership with data needed to evaluate hiring activity and recruitment spending.
  • Maintain accurate ATS data to ensure reporting is complete and reliable.
Onboarding Initiation
  • Initiate the onboarding process once a candidate has been approved for hire.
  • Ensure required candidate and hiring information is complete before transitioning the candidate into onboarding.
  • Coordinate with HR, hiring managers, recruiters, and other appropriate stakeholders to support a smooth transition from candidate to new hire.
  • Follow up on outstanding pre-employment or onboarding requirements as assigned.
  • Ensure appropriate recruiting documentation is maintained and the requisition is properly closed following a successful hire.
Additional Responsibilities
  • Assist with nationwide recruiting projects, hiring initiatives, and process improvements.
  • Support job fairs, recruiting events, hiring campaigns, and high-volume hiring efforts.
  • Help maintain recruiting templates, communications, job descriptions, and standard operating procedures.
  • Provide general administrative support to the Talent Acquisition and Human Resources teams as needed.
  • Identify opportunities to improve recruiting workflows, candidate communication, system utilization, and operational efficiency.
  • Perform other duties as assigned.
Qualifications
  • High school diploma or equivalent required; associate or bachelors degree in Human Resources, Business Administration, or a related field preferred.
  • Previous recruiting, HR, staffing, administrative, or coordination experience preferred.
  • Experience working with an Applicant Tracking System strongly preferred.
  • Experience coordinating calendars and scheduling interviews across multiple stakeholders preferred.
  • Strong proficiency with Microsoft Office, Google Workspace, or similar business applications.
  • Ability to learn and navigate recruiting technology, job boards, and HR systems quickly.
Knowledge, Skills & Abilities
The successful candidate will demonstrate:
  • Strong organizational and time-management skills.
  • Excellent attention to detail and data accuracy.
  • Strong written and verbal communication skills.
  • Ability to manage multiple priorities, requisitions, candidates, and deadlines simultaneously.
  • Strong follow-through and sense of ownership.
  • Ability to work independently while supporting recruiters and hiring managers across multiple locations.
  • Professional and responsive candidate communication.
  • Comfort working with recruiting data and generating reports.
  • Ability to maintain confidentiality and appropriately handle sensitive candidate and employee information.
  • Strong customer-service orientation when supporting candidates, hiring managers, and internal stakeholders.
  • Ability to identify issues, follow established processes, and escalate concerns appropriately.
Key Measures of Success
Success in this position includes:
  • Accurate and timely ATS administration.
  • Timely interview scheduling and candidate follow-up.
  • Accurate and current job postings.
  • Prompt closure of filled or unnecessary paid advertisements.
  • Complete and reliable recruiting data and source-of-hire reporting.
  • Timely hiring manager provisioning and support.
  • Smooth transition of selected candidates into onboarding.
  • Consistent follow-through on recruiting activities and outstanding actions.
  • Positive candidate and hiring manager experience.
  • Effective operational support of recruiting efforts nationwide.
Core Expectations
The Recruiting Coordinator is expected to take ownership of assigned recruiting processes from beginning to completion. This includes proactively monitoring outstanding actions, following up with candidates and hiring managers, maintaining accurate system records, and ensuring recruiting activities do not stall due to administrative delays.
This position requires a strong sense of urgency, accountability, organization, and customer service. The Recruiting Coordinator plays a critical role in keeping the Companys nationwide recruiting efforts organized, efficient, and moving forward.