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Assistant First Impressions information

What are the main responsibilities of an Assistant First Impressions on a daily basis?

As an Assistant First Impressions, your daily tasks typically include greeting visitors, answering and directing phone calls, managing appointment schedules, and assisting with general office support such as handling mail and maintaining a welcoming reception area. You’ll often be the first point of contact for clients and guests, which means professionalism and excellent communication skills are essential. Additionally, you may collaborate closely with administrative teams to ensure smooth office operations and provide support for meetings or events.

What are the key skills and qualifications needed to thrive as an Assistant First Impressions, and why are they important?

To thrive as an Assistant First Impressions, you need strong customer service abilities, organizational skills, and typically a high school diploma or equivalent. Familiarity with office phone systems, scheduling software, and Microsoft Office Suite is often required. Exceptional communication, a welcoming demeanor, and problem-solving skills help you stand out in this front-line role. These competencies ensure visitors and callers have a positive experience, reflecting well on the organization and supporting smooth office operations.

What is the difference between Assistant First Impressions vs Receptionist?

AspectAssistant First ImpressionsReceptionist
Primary RoleSupporting initial client interactions, administrative tasksManaging front desk, greeting visitors, answering calls
Required SkillsCommunication, organization, customer serviceCommunication, organization, customer service
Work EnvironmentOffice settings, client-facing rolesOffice front desk, reception area
Common Industry UsageCorporate, hospitality, healthcareCorporate, hospitality, healthcare

Both roles involve front-facing customer service and administrative support, often in similar industries. The Assistant First Impressions typically focuses on supporting initial client interactions and administrative tasks, while the Receptionist primarily manages the front desk, greeting visitors, and handling calls. The skills required are largely overlapping, making them comparable roles in many organizations.

What cities are hiring for Assistant First Impressions jobs? Cities with the most Assistant First Impressions job openings:
What are the most commonly searched types of First Impressions jobs? The most popular types of First Impressions jobs are:
What states have the most Assistant First Impressions jobs? States with the most job openings for Assistant First Impressions jobs include:
Assistant First Impressions jobs near you
Director of First Impressions -Logansport, IN

Director of First Impressions -Logansport, IN

Steinberger Construction

Lafayette, IN • On-site

$22 - $25/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 4 days ago

Job description

Job Title: Director of First Impressions

Location: Lafayette, Indiana

Position Type: Full-time (40 hours per week)

Wage: $22 - $25 per hour


Job Summary:

As the Director of First Impressions, you will be part of a Team that is building the future for our industrial and commercial clients. We are looking for a dependable and motivated individual with over-the-top customer service experience and a passion for organization and time management. In this position, the Director of First Impressions is responsible for managing the front office operations, providing administrative support, coordinating communications and ensuring every interaction reflects SCI’s company values. You will work within our Workforce Development Department and report to the Chief Development Officer. You will also have the opportunity to work with each department throughout SCI to accomplish daily administrative duties, tasks and event planning.

Proficiencies:

  • Microsoft Office (Outlook, Word, Excel)
  • Google

Essential Duties and Responsibilities

The essential functions of the position include, but are not limited to, the following:


Front Office & Customer Experience

  • Greet all visitors, clients, subcontractors, vendors and Team members in a courteous and professional manner at our Lafayette Office location
  • Answer phone, route phone calls, take messages
  • Gather and disburse mail and packages
  • Assist departments throughout the organization with various administrative tasks and duties when required/needed. (ex. Copying, printing, laminating, etc.)
  • Manage the front desk and reception area, ensuring it is on-brand, clean and client-ready
  • Manage office, kitchen and custodial supply inventories, vendor relationships and marketing materials stock (business cards, branded swag, etc.)
  • Create and update, forms, templates and documents
  • Proofread documents for accuracy
  • Update company contact lists
  • Stock client fridge
  • Administer and manage Logansport office machines including company phone system, Supervisor / office printers
  • Oversee the assigned cleaning company maintaining communication with them when issues arise
  • Event planning and travel arrangements
  • SCI Holiday party planning and execution
  • Assist with monthly Lunch and Learns
  • Complete and submit Associated Builders and Contractors (ABC) awards according to timelines
  • Complete and submit Coalition for Construction Safety (CCS) awards according to timelines


Position Requirements 

  • High school diploma or equivalent preferred
  • Valid driver’s license
  • Reliable transportation
  • Requires clear communication and excellent interpersonal skills
  • Punctuality
  • Organized and proactive
  • Requires strong work ethic, attention to detail and multitasking
  • Previous experience in clerical, secretarial or administrative assisting position
  • Strong knowledge of customer service
  • Ability to deal with frequent interruptions and shifting priorities
  • May deal with tight deadlines or demanding personalities in a professional manner


Physical Requirements:

  • Ability to sit, stand, and walk for extended periods
  • Ability to perform repetitive hand and keyboarding motions
  • Ability to lift and move objects and packages up to 50 pounds


Working Conditions:

  • Primarily office-based
  • Indoor, climate controlled
  • Use of computers, phones, printers, copiers, laminators and other standard office equipment
  • Potential to travel between SCI offices currently located in Logansport and Lafayette in a company-provided vehicle
  • Potential to visit construction sites / job trailers
  • SCI and client specific PPE (personal protective equipment) required
    • (hard hat, high visibility vest, safety glasses, and ear protection provided by SCI)

Benefits:

  • Full-time, hourly position
  • Weekly pay
  • Medical, Dental and Vision coverage
  • Long Term / Short Term coverage
  • Life Insurance
  • 401K Retirement Savings with company match
  • Earned PTO
  • Paid holidays
  • SCI Wellness Program