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Assistant File Clerk Jobs in Rhode Island (NOW HIRING)

City Personnel

Accounts Payable Clerk

Johnston, RI

$25 - $27/hr

Process employee expense reports and assist with file management. * Support month-end reconciliations and other accounting projects as assigned. Qualifications of the Accounts Payable Clerk: * 3+ ...

EPITEC

Clerk Secretary

Providence, RI · On-site

The Administrative Assistant provides high-level administrative and organizational support to M&B ... executive staff • Organize and maintain files, records, and documentation, ensuring ...

Del Monte Hotel Management LLC

Night Auditor

Providence, RI · On-site

$15.25 - $20.25/hr

Night Auditor/Overnight Front Desk Clerk As a Night Auditor/Overnight Front Desk Clerk, you will be ... Create, print, file and transmit required reports. * Compile daily sales figures and complete the ...

New

Spa at the Del Monte

Night Auditor

Providence, RI · On-site

$15.25 - $20.25/hr

Job Responsibilities As a Night Auditor/Overnight Front Desk Clerk , you will be responsible for ... Create, print, file and transmit required reports. * Compile daily sales figures and complete the ...

New

Brown University Health

Sr Patient Scheduler

Providence, RI · On-site

$17.75 - $23.50/hr

Obtains approval by the physician assistant and/or radiologist. Completes pre-registration and ... Evaluates file prior to scheduled visit and follows up with other Hospital departments to obtain ...

Lifespan

Sr Patient Scheduler

Providence, RI · On-site

$17.75 - $23.50/hr

Obtains approval by the physician assistant and/or radiologist. Completes pre-registration and ... Evaluates file prior to schedule visit and follows up with other Hospital departments to obtain ...

Brown University Health

Sr Patient Scheduler

Providence, RI · On-site

$17.75 - $23.50/hr

Obtains approval by the physician assistant and/or radiologist. Completes pre-registration and ... Ensures the patient's file is complete prior to treatment/clinic visit including appropriate ...

Brown University Health

Sr Patient Scheduler

Providence, RI · On-site

$17.75 - $23.50/hr

Obtains approval by the physician assistant and/or radiologist. Completes pre-registration and ... Evaluates file prior to schedule visit and follows up with other Hospital departments to obtain ...

Brown University Health

Sr Patient Scheduler

Providence, RI · On-site

$17.75 - $23.50/hr

Obtains approval by the physician assistant and/or radiologist. Completes pre-registration and ... Ensures the patient's file is complete prior to treatment/clinic visit including appropriate ...

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All JobsFile Clerk JobsAssistant File Clerk JobsAssistant File Clerk Jobs in Rhode Island

Assistant File Clerk information

What are the key skills and qualifications needed to thrive as an assistant file clerk, and why are they important?

To thrive as an Assistant File Clerk, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with office filing systems, document management software, and basic computer applications like Microsoft Office is typically required. Reliability, time management, and clear communication are valuable soft skills in this role. These skills ensure accurate record-keeping, efficient document retrieval, and smooth office operations.

What is the difference between Assistant File Clerk vs File Clerk?

AspectAssistant File ClerkFile Clerk
ResponsibilitiesSupporting file organization, data entry, and assisting with document managementMaintaining, organizing, and retrieving physical or electronic files
Required SkillsBasic clerical skills, attention to detail, familiarity with filing systemsStrong organizational skills, accuracy, knowledge of filing procedures
Work EnvironmentOffice settings, administrative departmentsOffice, records departments, administrative support roles
CertificationsNone typically required; some roles may prefer basic office certificationsNone typically required; experience often valued

The main difference is that an Assistant File Clerk supports and assists with filing tasks, often handling data entry and organization, while a File Clerk is primarily responsible for maintaining and retrieving files. Both roles require organizational skills and are found in office environments, but the Assistant File Clerk usually performs more supportive duties.

Is being an assistant file clerk a stressful job?

Assistant file clerks typically perform repetitive tasks such as organizing, filing, and retrieving documents, which can be monotonous but generally are not highly stressful. The job environment is usually quiet and routine, though workload fluctuations or tight deadlines may contribute to stress in some cases.

What is an assistant file clerk?

Assistant File Clerks are administrative professionals who help organize, maintain, and retrieve files and records for an organization. Their duties typically include sorting documents, filing paperwork in the correct locations, updating records, and ensuring that information is easy to find when needed. They may also be responsible for scanning documents, entering data into computer systems, and assisting other staff members with document management. This role is essential for maintaining an efficient office and ensuring important information is properly stored and accessible.

What are some common challenges faced by assistant file clerks, and how can they be managed effectively?

Assistant File Clerks often encounter challenges such as managing large volumes of documents, maintaining accuracy under tight deadlines, and adapting to both digital and physical filing systems. To manage these effectively, it is important to develop strong organizational skills, attention to detail, and familiarity with document management software. Clear communication with supervisors and colleagues also helps ensure that priorities are understood and that files are accessible when needed, contributing to a smooth workflow.
What are the most commonly searched types of File Clerk jobs in Rhode Island? The most popular types of File Clerk jobs in Rhode Island are:
What cities in Rhode Island are hiring for Assistant File Clerk jobs? Cities in Rhode Island with the most Assistant File Clerk job openings:
Assistant File Clerk jobs near you
Infographic showing various Assistant File Clerk job openings in Rhode Island as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Business Services Clerk

State of Rhode Island

Providence, RI • On-site

Other

Posted 2 days ago

New

State Of Rhode Island rating

7.9

Company rating: 7.9 out of 10

Based on 24 frontline employees who took The Breakroom Quiz

14th of 50 rated states

Job description

Business Services Clerk (Secretary of State)

Administrative: Performs office work directly related to the general business operations of the Business Services Division. The BSC performs various duties including, but not limited to:

  • Use various software applications such as the office databases, license fee calculator, word processor, forms library, virtual meeting software, call center software, etc. and has knowledge of the office's website.
  • Use Microsoft Outlook to monitor and respond to customer inquiries sent electronically.
  • Use point of sale (POS) software/credit card processing. Remit funds daily to Finance & Personnel Office.
  • Operate office equipment such as photocopier, fax machine and calculator.
  • Operate the date and time stamp machine.
  • Sign, sort, and time/date stamp Federal Express and UPS packages.
  • Supply the public with general program information as requested (i.e., business filings, uniform commercial code, trademark/service mark, notaries public, trade name, one-day-marriage and legalization, etc.).
  • Have knowledge of the formation and other required and elective filings for all programs administered by the Division.
  • Answer specific filing questions pertaining to all programs administered by the Division.
  • Have knowledge of the Rhode Island General Laws, 1956, as amended. Can locate and cite a corresponding statute.
  • Review, approve, file and prepare for scanning, as required, all documents filed with this office.
  • Review and understand a record on file with the Business Services Division for the purpose of certifying documents and issuing certificates.
  • Retrieve records from and transmit records to the Record Center including maintaining a log of records management activity.
  • Reject documents that cannot be filed and prepare rejection correspondence. Documents returned by mail are accompanied by correspondence listing the exact corrections to be made.
  • Perform other duties as required.

The Business Services Clerk's (BSC) primary duty is to obtain the knowledge necessary to assist the Division's customers to navigate and successfully file or obtain evidence from the Division's programs while providing excellent customer service. BSCs use a variety of databases and tools to accomplish the Division's daily work.

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