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Assistant File Clerk Jobs in Maine (NOW HIRING)

State of Maine Judicial Branch

Assistant Clerk

Bath, ME · On-site

$22.65 - $30.73/hr

Assistant Clerk The State of Maine Judicial Branch is seeking a detail-oriented team player with ... Docket, process, and file matters before the Court * Communicate effectively with the public ...

State of Maine Judicial Branch

Assistant Clerk

Bangor, ME · On-site

$22.65 - $30.73/hr

Assistant Clerk The State of Maine Judicial Branch is seeking a detail-oriented team player with ... Docket, process, and file matters before the Court * Communicate effectively with the public ...

State of Maine Judicial Branch

Assistant Clerk

Auburn, ME · On-site

$22.21 - $30.13/hr

Assistant Clerk State Of Maine Judicial Branch Location: Androscoggin County, Lewiston District ... Docket, process, and file matters before the Court * Communicate effectively with the public ...

State of Maine Judicial Branch

Assistant Clerk

Portland, ME · On-site

$22.65 - $30.73/hr

Assistant Clerk State of Maine Judicial Branch Location: Cumberland County Courthouse, Portland The ... Docket, process, and file matters before the Court * Communicate effectively with the public ...

State of Maine

Assistant Clerk

Bridgton, ME · On-site

$22.65 - $30.73/hr

... ASSISTANT CLERK STATE OF MAINE JUDICIAL BRANCH LOCATION: Cumberland County, Bridgton The State of ... Docket, process, and file matters before the Court * Communicate effectively with the public ...

State of Maine

Assistant Clerk

Auburn, ME · On-site

$22.21 - $30.13/hr

... PRISM account ASSISTANT CLERK STATE OF MAINE JUDICIAL BRANCH LOCATION: Androscoggin County ... Docket, process, and file matters before the Court * Communicate effectively with the public ...

State of Maine

Assistant Clerk

Bangor, ME · On-site

$22.65 - $30.73/hr

... ASSISTANT CLERK STATE OF MAINE JUDICIAL BRANCH LOCATION: Penobscot Judicial Center, Bangor The ... Docket, process, and file matters before the Court * Communicate effectively with the public ...

State of Maine

Assistant Clerk

Biddeford, ME · On-site

$22.65 - $30.73/hr

... PRISM account ASSISTANT CLERK STATE OF MAINE JUDICIAL BRANCH LOCATION: York Judicial Center ... Docket, process, and file matters before the Court * Communicate effectively with the public ...

State of Maine

Assistant Clerk

Bath, ME · On-site

$22.65 - $30.73/hr

... ASSISTANT CLERK STATE OF MAINE JUDICIAL BRANCH LOCATION: Sagadahoc County, West Bath The State of ... Docket, process, and file matters before the Court * Communicate effectively with the public ...

State of Maine

Assistant Clerk

Portland, ME · On-site

$22.65 - $30.73/hr

... account ASSISTANT CLERK STATE OF MAINE JUDICIAL BRANCH LOCATION: Cumberland County Courthouse ... Docket, process, and file matters before the Court * Communicate effectively with the public ...

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Assistant File Clerk information

What is an assistant file clerk?

Assistant File Clerks are administrative professionals who help organize, maintain, and retrieve files and records for an organization. Their duties typically include sorting documents, filing paperwork in the correct locations, updating records, and ensuring that information is easy to find when needed. They may also be responsible for scanning documents, entering data into computer systems, and assisting other staff members with document management. This role is essential for maintaining an efficient office and ensuring important information is properly stored and accessible.

What are the key skills and qualifications needed to thrive as an assistant file clerk, and why are they important?

To thrive as an Assistant File Clerk, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with office filing systems, document management software, and basic computer applications like Microsoft Office is typically required. Reliability, time management, and clear communication are valuable soft skills in this role. These skills ensure accurate record-keeping, efficient document retrieval, and smooth office operations.

What are some common challenges faced by assistant file clerks, and how can they be managed effectively?

Assistant File Clerks often encounter challenges such as managing large volumes of documents, maintaining accuracy under tight deadlines, and adapting to both digital and physical filing systems. To manage these effectively, it is important to develop strong organizational skills, attention to detail, and familiarity with document management software. Clear communication with supervisors and colleagues also helps ensure that priorities are understood and that files are accessible when needed, contributing to a smooth workflow.

What is the difference between Assistant File Clerk vs File Clerk?

AspectAssistant File ClerkFile Clerk
ResponsibilitiesSupporting file organization, data entry, and assisting with document managementMaintaining, organizing, and retrieving physical or electronic files
Required SkillsBasic clerical skills, attention to detail, familiarity with filing systemsStrong organizational skills, accuracy, knowledge of filing procedures
Work EnvironmentOffice settings, administrative departmentsOffice, records departments, administrative support roles
CertificationsNone typically required; some roles may prefer basic office certificationsNone typically required; experience often valued

The main difference is that an Assistant File Clerk supports and assists with filing tasks, often handling data entry and organization, while a File Clerk is primarily responsible for maintaining and retrieving files. Both roles require organizational skills and are found in office environments, but the Assistant File Clerk usually performs more supportive duties.

What do you do as an assistant file clerk?

An assistant file clerk helps organize, maintain, and retrieve physical or electronic files in an office or records department. They may update filing systems, ensure documents are properly labeled, and assist with data entry using office software. Attention to detail and organizational skills are important for this role.

What does an assistant file clerk do?

An assistant file clerk helps organize, maintain, and retrieve physical or electronic files in an office setting. They assist with data entry, record keeping, and ensuring documents are properly filed and accessible, often using filing systems and office software. Attention to detail and organizational skills are important for this role.

What cities in Maine are hiring for Assistant File Clerk jobs?

Cities in Maine with the most Assistant File Clerk job openings:

Assistant File Clerk jobs near you
Infographic showing various Assistant File Clerk job openings in Maine as of August 2026, with employment types broken down into 2% As Needed, 73% Full Time, 19% Part Time, 4% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Assistant Clerk

State of Maine Judicial Branch

Bath, ME • On-site

$22.65 - $30.73/hr

Other

Medical, Dental, Life, Retirement, PTO

Re-posted 2 days ago

State Of Maine rating

8.1

Company rating: 8.1 out of 10

Based on 89 frontline employees who took The Breakroom Quiz

9th of 50 rated states

Job description

Assistant Clerk

The State of Maine Judicial Branch is seeking a detail-oriented team player with strong customer service skills to join our team as an Assistant Clerk. This position involves clerical work in a Clerk's Office and courtroom, where civil, family, and criminal cases are processed. This requires extensive contact with the public and attorneys, utilizing excellent customer service skills and managing various computer systems and office equipment while enjoying a full-time work schedule that fits your life needs.

If you have experience in customer service and are interested in supporting the Maine courts, we invite you to apply to join our dedicated team of Judicial Branch employees. We love what we do and want to find someone who shares that enthusiasm!

Salary Range: Starting pay is $22.65 - $23.82 per hour. Grade 10 - $22.65 - $30.73 per hour.

What We Offer:

  • Work-life balance: 13 paid holidays, 2+ weeks of vacation leave, and 12 paid sick days every year.
  • Paid Parental Leave: 4 weeks
  • Gym membership and childcare reimbursement programs
  • Public Service Student Loan Forgiveness Program
  • Health insurance coverage (85%-100% employer-paid for employee-only plan)
  • Health insurance premium credit (5% decrease in employee premiums)
  • Dental insurance (100% employer-paid for employee-only plan)
  • Health and dependent care flexible spending accounts
  • Defined Benefit Pension plan contributions
  • Voluntary deferred compensation (retirement savings 457 Plan)
  • Up to $1000 Tuition Reimbursement each year
  • Employer-paid life insurance (1x annual salary)
  • Additional wellness benefits

Responsibilities:

  • Docket, process, and file matters before the Court
  • Communicate effectively with the public, judges, attorneys, and other agencies
  • Schedule pre-trial activities, trials, motions, and other proceedings
  • Handle and process fines, fees, and costs paid to or through the Court
  • Serve as courtroom clerk and perform duties as required by the judge
  • Prepare abstracts and reports for various agencies
  • Operate electronic recording machines and maintain appropriate logs
  • Participate in jury management activities
  • Perform other varied duties as requested by the Clerk

We're Looking For:

  • High school diploma or GED
  • Two years of experience providing customer service and/or clerical work/office administration. (College coursework may be substituted for work experience on a year-for-year basis)
  • Accurate keyboard skills and ability to type at least 45 words per minute
  • Strong interpersonal and customer service skills
  • Ability to learn detailed computer applications
  • Excellent attention to detail
  • Proficiency in computer software programs such as MS Office, as demonstrated by training, education, or work experience

How to Apply:

This position will remain open until closed. Cover letter, resume, and online application must be submitted online.

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