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Assistant Event Manager Jobs in Wyncote, PA (NOW HIRING)

Peachtree Catering

Event Coordinator

Radnor, PA

... Management, and other internal partners to ensure successful event execution. * Communicate changes in event details promptly and accurately to affected departments. * Assist with event-day ...

Endorse Infinity

Events Assistant

Philadelphia, PA · On-site

You'll assist with logistics, vendor coordination, and event setup, ensuring that each event is a ... Coordinate event logistics, including venue booking, vendor management, and attendee registration.

Elite Branding

Events Assistant

Philadelphia, PA · On-site

This is an exciting opportunity for someone passionate about event management and eager to grow in a fast-paced, creative environment. Key Responsibilities Responsibilities: * Assist in planning ...

CYTO | PHL

Meeting and Event Staff

Philadelphia, PA · On-site

$15.25 - $20.25/hr

Basic Sales and client relationship skills to assist with tours, inquiries, and potential bookings ... Familiarity with basic office software and willingness to learn event management tools. * Prior ...

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Assistant Event Manager information

What does an assistant event manager do?

An Assistant Event Manager supports the planning, coordination, and execution of events such as conferences, weddings, corporate meetings, and festivals. They work closely with the event manager and other team members to handle logistics, communicate with vendors, manage budgets, and ensure events run smoothly. Their responsibilities may include scheduling, overseeing setup and teardown, troubleshooting issues during events, and maintaining records. This role requires strong organizational, communication, and problem-solving skills.

What are the key skills and qualifications needed to thrive as an assistant event manager, and why are they important?

To thrive as an Assistant Event Manager, you need strong organizational abilities, attention to detail, and a background in hospitality or event management, often supported by a relevant degree or certification. Familiarity with event management software, budgeting tools, and scheduling systems is commonly required. Excellent communication, problem-solving, and teamwork skills help you adapt to dynamic environments and client needs. These skills and qualities are crucial for delivering seamless, successful events and ensuring client satisfaction.

What are some typical challenges assistant event managers face when coordinating events, and how can they be addressed?

Assistant Event Managers often encounter challenges such as managing last-minute changes, balancing multiple vendors, and ensuring clear communication among team members. Staying organized with detailed timelines and checklists helps mitigate unexpected issues. Building strong relationships with vendors and maintaining open communication channels within the team also ensures smoother coordination and problem-solving during high-pressure situations.

What is the difference between Assistant Event Manager vs Event Coordinator?

AspectAssistant Event ManagerEvent Coordinator
ResponsibilitiesSupports event planning, manages logistics, assists with vendor coordinationPlans and executes event details, manages on-site activities
Required SkillsOrganizational skills, communication, teamworkCoordination, problem-solving, multitasking
Work EnvironmentOffice-based with site visitsOn-site during events
CertificationsEvent planning certifications helpfulEvent management experience preferred

While both roles support event execution, the Assistant Event Manager typically assists with planning and logistics behind the scenes, whereas the Event Coordinator handles on-site event management. The Assistant Event Manager often works closely with the Event Manager to ensure smooth operations, making it a supportive role with a focus on coordination and preparation.

What cities near Wyncote, PA are hiring for Assistant Event Manager jobs?

Cities near Wyncote, PA with the most Assistant Event Manager job openings:

Assistant Event Manager jobs near you
Infographic showing various Assistant Event Manager job openings in Wyncote, PA as of August 2026, with employment types broken down into 88% Full Time, 11% Part Time, and 1% Contract. Highlights an 84% Physical, 3% Hybrid, and 13% Remote job distribution.

Sales and Events Assistant

The Masonic Library and Museum of Pennsylvania

Philadelphia, PA • On-site

$22/hr

Full-time

Posted 10 days ago

Job description

Sales and Events Assistant

Full Time

(Must be flexible with hours based on event schedule)

Pay: Up to $22/hour (Based on experience)

The Masonic Library and Museum of Pennsylvania - Philadelphia Campus - is immediately hiring a Sales and Events Assistant.

A national historic landmark in the heart of Philadelphia, the Masonic Library and Museum of Pennsylvania, features beautiful architecture which ushers in visitors from around the world. The Masonic Library and Museum prides itself on preserving artifacts, past, present, and future of Freemasonry in all its aspects.

Why Choose The Library and Museum:

All Masonic Library and Museum of Pennsylvania employees work as a team to accomplish our mission of preserving this National Landmark. When you join our team you can expect:

  • Comprehensive industry-leading benefits package
  • Competitive pay rates to attract the best talent
  • Tuition and Educational Reimbursement
  • The ability to learn numerous aspects of this historic structure that illustrates the craftsmanship of the builders and workers that have had the opportunity to take care of this building for over 100 years

Our Sales and Events Assistant is responsible for the following:

  • Serve as the primary point of contact for clients, vendors, and guests by managing inquiries, communications, scheduling, and venue tours.
  • Coordinate sales and event activities, including lead management, client documentation, contracts, insurance certificates, event records, and database maintenance.
  • Collaborate with clients, vendors, catering partners, and internal stakeholders to plan, communicate, and execute successful events.
  • Prepare and distribute event orders, reports, correspondence, meeting notes, and other operational documentation.
  • Manage event logistics, including vendor coordination, site requirements, venue setup, inventory tracking, alcohol allocation and reconciliation, and event-day support.
  • Provide on-site event coordination for rehearsals, ceremonies, meetings, and special events, ensuring exceptional client service and adherence to venue policies.
  • Monitor and maintain sales materials, photo archives, and event-related inventories.
  • Support marketing initiatives through social media content development, analytics review, and special projects.
  • Assist with financial and administrative functions, including credit card reconciliations, receipt management, and coordination with accounting.
  • Anticipate and resolve issues proactively while maintaining a high level of client satisfaction and operational excellence.

What You Need as a Sales and Events Assistant:

  • Bachelor's Degree preferred.
  • Minimum five years of experience in hospitality, event management, sales, or a related field.
  • Proficiency in Microsoft Office Suite, CRM/lead management systems, social media platforms, and general office technology.
  • Excellent organizational, project management, customer service, interpersonal, verbal, and written communication skills.
  • Strong ability to prioritize multiple responsibilities, solve problems creatively, and maintain confidentiality.
  • Professional appearance and demeanor with the ability to build positive relationships with clients, vendors, guests, and colleagues.
  • Availability to work a flexible schedule, including evenings, weekends, and holidays, as required by event operations.
  • ServSafe and RAMP Certifications, or commitment to become certified.

We are proud to be an equal opportunity employer.

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