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Assistant Event Manager Jobs in Calgary, AB (NOW HIRING)

SAIT

Community Engagement Administrator

Calgary, AB · On-site

CA$26.54/hr

Experience 2-years experience providing administrative support, coordinating events, managing ... These tools assist our recruitment team but do not replace human judgment. Final hiring decisions ...

Sephora

Stage Experience Lead - Full Time

Calgary, AB · On-site

CA$20 - CA$23.55/hr

An Assistant Manager, Client Experience is responsible for ensuring that all members of their team ... Event Management. Support in-store events as needed ensuring that these events help the store ...

RR46

Account Manager - AdFarm

Calgary, AB · On-site

Participate in industry events. * Manages the SOW, Budget and Project timelines, when a Project ... Managing Client Budget Control Report, including forecasting, and monthly invoicing. * Assist the ...

RR46

Account Manager - AdFarm

Calgary, AB · On-site

Participate in industry events. * Manages the SOW, Budget and Project timelines, when a Project ... Managing Client Budget Control Report, including forecasting, and monthly invoicing. * Assist the ...

Ecolab

Executive Assistant

Calgary, AB · On-site

Exercise sound judgement in managing competing priorities, shifting demands, and sensitive ... Coordinate customer visits, leadership meetings, workshops, and executive events. * Ensure ...

Zeidler Architecture

Office Manager

Calgary, AB · On-site

Coordinate meetings, events, and engagement logistics (including catering and materials ... Support onboarding processes in collaboration with HR. * Assist Accounting, Marketing, and HR teams ...

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Assistant Event Manager information

What does an assistant event manager do?

An Assistant Event Manager supports the planning, coordination, and execution of events such as conferences, weddings, corporate meetings, and festivals. They work closely with the event manager and other team members to handle logistics, communicate with vendors, manage budgets, and ensure events run smoothly. Their responsibilities may include scheduling, overseeing setup and teardown, troubleshooting issues during events, and maintaining records. This role requires strong organizational, communication, and problem-solving skills.

What are the key skills and qualifications needed to thrive as an assistant event manager, and why are they important?

To thrive as an Assistant Event Manager, you need strong organizational abilities, attention to detail, and a background in hospitality or event management, often supported by a relevant degree or certification. Familiarity with event management software, budgeting tools, and scheduling systems is commonly required. Excellent communication, problem-solving, and teamwork skills help you adapt to dynamic environments and client needs. These skills and qualities are crucial for delivering seamless, successful events and ensuring client satisfaction.

What are some typical challenges assistant event managers face when coordinating events, and how can they be addressed?

Assistant Event Managers often encounter challenges such as managing last-minute changes, balancing multiple vendors, and ensuring clear communication among team members. Staying organized with detailed timelines and checklists helps mitigate unexpected issues. Building strong relationships with vendors and maintaining open communication channels within the team also ensures smoother coordination and problem-solving during high-pressure situations.

What is the difference between Assistant Event Manager vs Event Coordinator?

AspectAssistant Event ManagerEvent Coordinator
ResponsibilitiesSupports event planning, manages logistics, assists with vendor coordinationPlans and executes event details, manages on-site activities
Required SkillsOrganizational skills, communication, teamworkCoordination, problem-solving, multitasking
Work EnvironmentOffice-based with site visitsOn-site during events
CertificationsEvent planning certifications helpfulEvent management experience preferred

While both roles support event execution, the Assistant Event Manager typically assists with planning and logistics behind the scenes, whereas the Event Coordinator handles on-site event management. The Assistant Event Manager often works closely with the Event Manager to ensure smooth operations, making it a supportive role with a focus on coordination and preparation.

What are the most commonly searched types of Event Manager jobs in Calgary, AB?

The most popular types of Event Manager jobs in Calgary, AB are:

Assistant Event Manager jobs near you
Infographic showing various Assistant Event Manager job openings in Calgary, AB as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Community Engagement Administrator

SAIT

Calgary, AB • On-site

CA$26.54/hr

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

The Opportunity
 
Job classification: A5904 - Administrative Assistant II
# of positions: 1
Hourly Rate: $26.54 
Position End Date: February 22, 2027
Deadline to apply: 4:00PM, August 14, 2026

The Community Engagement Administrator reports to the Manager, Product and provides administrative and operational support for the SAIT Cybersecurity Learning Collective, powered by Mastercard. The position supports the day-to-day activities of the Collective by coordinating participant communications, administering community platforms, maintaining records, supporting events and webinars, responding to inquiries and assisting with reporting activities.

The role serves as a primary point of contact for participants and supports the delivery of positive and organized learner experience by ensuring communications, scheduling, records and program activities are coordinated effectively.

How you'll contribute
Participant and community communication
Respond to participant emails and messages in a timely manner.
Share program updates, announcements, and reminders
Draft and distribute newsletters and communications.
Foster engagement within the community by facilitating discussions and responding to posts.
Build and maintain positive relationships with participants and stakeholders.
Community platform administration
Manage and maintain the Circle community platform. Add, update, and remove participant accounts and permissions.
Maintain mailing lists and distribute communications.
Update participant records and databases to ensure accuracy.
Monitor platform activity and troubleshoot basic technical issues.
Organize digital files and maintain documentation.
Event and webinar coordination
Schedule webinars, meetings, and virtual events.
Coordinate logistics, including invitations, registrations, and reminders.
Prepare presentation materials and event resources.
Provide technical support before and during virtual events.
Monitor attendance and participant engagement.
Conduct post-event follow-up, including surveys and distribution of recordings or resources.
 
Participant support and inquiry management
Respond to participant inquiries via email, phone, or online platforms.
Provide information about programs, events, and resources
Resolve participant issues or escalate complex concerns when appropriate.
Track and document inquiries and resolutions.
Follow up to ensure participant needs have been addressed.
 
Reporting and General administrative support
Compile participation, engagement, and event attendance reports.
Maintain spreadsheets, databases, and administrative records.
Prepare meeting agendas, take minutes, and distribute action items.
Assist with document preparation, filing, and data entry.
Support scheduling, calendar management, and other day-to-day administrative
tasks.
Monitor deadlines and assist with routine operational activities.
Qualifications
Education
Diploma in Business Administration or related field.
 
Experience
2-years experience providing administrative support, coordinating events, managing schedules, maintaining records, and responding to customer or participant inquiries.
2- years experience using Microsoft Office applications, including Outlook, Teams, Word, Excel, and SharePoint in a professional environment.
 
Capabilities 
Strong written and verbal communication skills.
Excellent organizational and time-management skills.
Strong attention to detail and accuracy.
Ability to coordinate multiple activities and competing priorities.
Strong customer service and relationship-building skills.
Ability to work independently while following established procedures.
 Proficiency with Microsoft Office Suite, Microsoft Teams, SharePoint, and virtual meeting platforms.
Strong problem-solving and administrative coordination skills.
Ability to adapt to changing priorities and deadlines.
Ability to communicate professionally with participants, facilitators, and stakeholders.
 
We sincerely thank all applicants for their interest in this opportunity. We understand how important communication is, and we are committed to following up with every candidate. Please know that each application is thoughtfully reviewed, and you will hear from us either way.
 
Together, we build bold futures 
 
At SAIT, we equip you with the resources you need to shape bold futures for yourself and our communities. Eligibility and offerings may vary by employment contract and can include:
 
- Generous top-up in lieu of time off and benefits
- Professional development opportunities through access to LinkedIn Learning and discounted Continuing Education and Professional Studies courses
- Access to Greenshield+ for virtual therapy at a reduced rate to support your well-being
- Ability to contribute to RRSP or TFSA with reduced group rates 
- Excellent dining options on campus 
- Free access to our fitness facilities and group fitness classes
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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