Assistant Event Management Jobs in Calgary, AB (NOW HIRING)

Black Diamond Group owns and operates a portfolio of businesses specializing in modular buildings and remote and temporary workforce housing solutions, along with a digital marketplace for business-to-business crew travel management. We create value by providing differentiated solutions. We believe each customer and each project is unique and that we can tailor a combination of products and services that deliver an enhanced outcome. Our Way is to Create a Better Way - this is our challenge, our call to action, our why!

We believe that a clear strategic vision, with measurable objectives, along with disciplined accountability and data-based decision-making leads to successful outcomes. When we couple this approach with our values-driven, collaborative, safety conscious culture, we achieve top decile performance, deliver results, and have fun while doing it!

We offer careers, not jobs, and we strive for an environment where the best people come to work and feel rewarded for their contributions. We are a team of the best and the brightest in industry, and since our inception, we have led with a people-first approach. We give our employees ample opportunity to pursue their interests and passions and support them as their careers progress.

 Black Diamond Group's Marketing & Communications department has a full-time position for Events & Engagement Coordinator

This role is hybrid - in-office with 20% flexibility to work from home.

This role serves as a key liaison between the Corporate Communication & Events team and the broader business and the person in this role embraces the highest standard of effective collaboration, organization and stakeholder engagement. This dynamic role requires ownership and accountability to drive desired outcomes, while balancing multiple time-sensitive projects on an on-going basis. Strong interpersonal and communications skills are also essential to the success of this role.

Responsibilities

Event Coordination

• Support end-to-end delivery of corporate events, including ONWARD, townhalls, leadership sessions, and employee engagement initiatives.
• Develop event plans and budgets with a complete understanding of the requirements to ensure success, in collaboration with the Event Manager.
• Research vendors and make selections based on creativity, quality, and cost.
• Book venues, schedule guests, and coordinate day-of logistics and always maintain a strong working relationship with vendors.
• Support with event administration, including speaker engagement, order placements, BEO reviews, vendor management, travel planning, restaurant reservations, attendee. participation, registration, RSVP tracking, and coordination across internal teams.
• Attend events, as needed, to support with the execution of all day-of logistics, from set to strike.

• Update Shared Events calendar and create awareness to promote internally and externally of events with the Business Units

• Consistent progress updates, including pre- and post-event reporting and evaluations to stakeholders in collaboration with the Events Manager.
• Support the Company's community engagement and investment initiatives, in collaboration with the Events Manager.

Communications

• Develop and manage distribution and creation of invites for internal and external events including copy and images for emails and calendar holds.
• Support with drafting scripts, show flows and other event communication materials.
• Serve as back-up internal communication support on internal email system in collaboration with Communications Specialist, Internal and Senior Manager, Corporate Communications.
• Provide general administration support to the Corporate Communications & Events Team.
• Other duties, as assigned.

 Qualifications

• Post-secondary education in Events, Marketing, Communications or a related field
• Minimum one to three years experience with integrated events and communications
• Exceptional time management skills
• Strong organizational and project management skills, with attention to detail
• Must be very organized and able to prioritize tasks in a fast-paced environment
• Exceptional communication skills (written and verbal)
• Thrives in a changing environment
• Experience with logistical coordination of events, meetings and conferences
• Experience with Microsoft Suite and Canva considered an asset
• Proven ability to manage and control project budgets, with excellent attention to detail
• Ability to work independently and as a member of a dynamic and growing team
• Positive, collaborative approach to work

For more information, please visit www.BlackDiamondGroup.com

We are an Equal Opportunity Employer

Black Diamond Group Limited is committed to diversity, equal opportunity and ensuring that our employees have the ability to thrive in an inclusive environment. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous status, national origin, age, disability or any other legally-protected factors. Accommodation for applicants with disabilities is available upon request during the recruitment process.

Company: Black Diamond Group