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Assistant Document Controller Jobs in Puerto Rico

Puma Energy

Maintenance Assistant

Bayamon, PR · On-site

$14.75 - $18.50/hr

The role ensures effective coordination of procurement processes, documentation control, and ... Occasionally required to use PPE and enter controlled operational areas. Key Relationships and ...

Puma Energy

Maintenance Assistant

Bayamon, PR · On-site

$14.75 - $18.50/hr

The role ensures effective coordination of procurement processes, documentation control, and ... Occasionally required to use PPE and enter controlled operational areas. Key Relationships and ...

Puma

Maintenance Assistant

Bayamon, PR · On-site

$14.75 - $18.50/hr

The role ensures effective coordination of procurement processes, documentation control, and ... Occasionally required to use PPE and enter controlled operational areas. Key Relationships and ...

Kelly Services

PR

$15.25 - $20.50/hr

Managing, registering, processing, and controlling administrative and budgetary transactions such ... Filing and archiving documents efficiently * Arranging travel, hotel reservations, and event ...

U.S. Courts

$89K - $106K/yr

Hands-on experience reviewing financial statements and other documents is expected. Qualifications ... controlling expenses and day-to-day accounting functions alongside the financial administrator ...

TPR - Engineering

Automation Technician

Caguas, PR

$41K/yr

Modify computer-controlled robot movements. * Test and troubleshooting new integrations or ... system. * Assist in the documentation to established procedures/visual aids, used for ...

Terumo Corporation

Automation Technician

Caguas, PR · On-site

$41K/yr

Modify computer-controlled robot movements. * Test and troubleshooting new integrations or ... system. * Assist in the documentation to established procedures/visual aids, used for ...

Terumo Corporation

Automation Technician

Caguas, PR · On-site

$41K/yr

Modify computer-controlled robot movements. * Test and troubleshooting new integrations or ... system. * Assist in the documentation to established procedures/visual aids, used for ...

Bio-Nuclear of Puerto Rico

PR · On-site

Analyze documentation, reports, and accounting records, including financial statements, ensuring ... Provide support to the Controller and the Finance team in functions related to the area.

Weil Group, Inc

Microbiologist

Yauco, PR

Manage environmental equipment used for monitoring controlled spaces and utilities. * Support ... Ensure careful documentation and compliance with GMP and GLP standards. * Communicate timely test ...

Weil Group, Inc.

Microbiologist

Yauco, PR · On-site

Manage environmental equipment used for monitoring controlled spaces and utilities. * Support ... Ensure careful documentation and compliance with GMP and GLP standards. * Communicate timely test ...

Alivia Health

PR · On-site

$14.25 - $17.50/hr

Provide administrative support of Pharmacy as assigned and assist in the training of new associates ... Communicate with patients and HCP offices to ensure all documentation required for timely ...

Boys & Girls Club

PR · On-site

$37K - $47K/yr

... controlled health screenings using machines for internal screenings on children (i.e. growth ... Work with the team to assist families on the waitlist to secure required health documents, etc for ...

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All JobsDocument Controller JobsAssistant Document Controller JobsAssistant Document Controller Jobs in Puerto Rico

Assistant Document Controller information

What does an assistant document controller do?

An Assistant Document Controller supports the management and organization of documents within a company or project. Their main responsibilities include processing, tracking, and filing documents, ensuring that records are accurate and up to date. They help maintain document control systems, assist with document retrieval, and make sure that all documentation complies with company standards. Additionally, they coordinate with team members to manage document flow and support audits or reviews as needed.

What are the key skills and qualifications needed to thrive as an assistant document controller, and why are they important?

To thrive as an Assistant Document Controller, you need strong organizational abilities, attention to detail, and familiarity with document management procedures, typically supported by a high school diploma or equivalent. Proficiency with document control software such as Aconex, SharePoint, or similar systems is often required, along with knowledge of Microsoft Office applications. Excellent communication, time management, and teamwork skills help ensure accurate document flow and collaboration across departments. These skills are essential for maintaining compliance, preventing errors, and supporting efficient project documentation processes.

What are some common challenges faced by an assistant document controller and how can they be addressed?

Assistant Document Controllers often encounter challenges such as managing large volumes of documents, ensuring version control, and maintaining compliance with company standards. Staying organized and utilizing document management software can help address these challenges. It is also important to communicate regularly with project teams to clarify document requirements and deadlines, which helps prevent bottlenecks and ensures accuracy in documentation. Developing strong attention to detail and time management skills is key to thriving in this role.

What is the difference between Assistant Document Controller vs Document Controller?

AspectAssistant Document ControllerDocument Controller
CredentialsTypically requires a diploma or certificate in administration or related fieldUsually requires similar or slightly more experience, often a diploma or certification in document management
Work EnvironmentSupports document control tasks under supervision, often in construction, engineering, or industrial projectsManages and oversees document control processes independently within similar industries
ResponsibilitiesAssists with document filing, tracking, and distributionMaintains document control systems, ensures document accuracy, and manages document flow

The Assistant Document Controller typically supports the Document Controller by handling routine tasks, while the Document Controller manages the entire document control process independently. Both roles are essential in industries like construction and engineering, with overlapping skills but differing levels of responsibility.

How much do assistant document controllers make?

Assistant document controllers typically earn between $35,000 and $50,000 annually, depending on experience, location, and industry. They often work with document management systems and may require organizational skills and attention to detail.

What are the most commonly searched types of Document Controller jobs in Puerto Rico?

The most popular types of Document Controller jobs in Puerto Rico are:

Assistant Document Controller jobs near you
Infographic showing various Assistant Document Controller job openings in Puerto Rico as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 2% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Maintenance Assistant

Puma Energy

Bayamon, PR • On-site

$14.75 - $18.50/hr

Full-time

Re-posted 6 days ago

Job description

Main Purpose:The Maintenance Assistant provides administrative, logistical, and safety support to the Maintenance Department. The role ensures effective coordination of procurement processes, documentation control, and contractor support. Additionally, the Maintenance Assistant supports the reporting and documentation needs of the terminal's safety program as related to maintenance activities.Knowledge Skills and Abilities, Key Responsibilities:

Key Responsibilities

Administrative & Procurement Support

Generate and manage purchase orders for maintenance-related materials and services.
Request and consolidate quotes from vendors, ensuring competitive sourcing.
Track procurement status and coordinate with suppliers for timely delivery.
Ensure proper classification and budget allocation of all maintenance-related purchases (OPEX/CAPEX).

2

Work Order & Documentation Management

Create, update, and close maintenance work orders in the CMMS.
Maintain an organized archive of maintenance records, certifications, warranties, and technical documentation.
Ensure contractor reports and service confirmations are properly collected and filed.

3

Vendor & Contractor Coordination

Follow up on pending maintenance services or deliveries from external contractors.
Assist in organizing contractor visits including access requests, documentation checks, and safety onboarding.

4

Safety Program Reporting Support

Assist in compiling maintenance-related safety data such as corrective actions, equipment failures, and safety inspections.
Ensure maintenance activities are properly documented within the safety reporting systems used by the terminal.

5

Inventory & Asset Support

Support inventory reconciliation processes for spare parts, tools, and maintenance consumables.
Maintain records of asset tags, equipment inspections, and calibration schedules.

Position Requirements

Work Experience:

  • Minimum 2 years of administrative experience, preferably in maintenance, logistics, or industrial operations.
  • Familiarity with procurement and/or maintenance management systems preferred.

Education, Certificates & Professional Licenses:

  • Associate Degree in Industrial Management, Business Administration, Engineering Technology, or equivalent.
  • OSHA 10/30 or safety training certificates preferred.

General and Technical Skills:

  • Strong organizational and follow-up skills.
  • Proficiency with Microsoft Office (Excel, Word, Outlook) and experience in ERP or CMMS systems (NAV preferred)
  • Ability to interpret and manage technical documentation.
  • Basic understanding of safety principles and maintenance processes in industrial environments.
  • Effective written and verbal communication skills in Spanish and English.

Competencies

  • Detail-oriented and able to manage multiple priorities simultaneously.
  • Strong sense of responsibility and confidentiality.
  • Team-oriented mindset with initiative to support process improvements.
  • Commitment to safety, compliance, and continuous improvement.

Physical Requirements:

  • Ability to move between office and field environments as needed.
  • Occasionally required to use PPE and enter controlled operational areas.
Key Relationships and Department Overview:
  • Internal - Maintenance team, Terminal Operators, Operations team, HSE Department, Procurement, Administrative Support.
  • External - Contractors, Service Providers, Suppliers, and Vendors.

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