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Assistant Admin Jobs in Secaucus, NJ (NOW HIRING)

Rapid7Proplusdemo

Admin Assistant

Manhattan, NY

$19.75 - $26.50/hr

Administrative Assistant Responsibilities: * Handle administrative requests and queries from senior managers * Organizing and scheduling appointments with admin software * Planning meetings and ...

Caresoft Inc.

Admin Assistant

New York, NY · On-site

$45/hr

Admin Assistant Location: NYC 10001 Duration: 12 Months FTE The candidate will provide comprehensive executive assistant support to the Head of Platform Technology and Head of Research, Data and AI ...

Jconnect Infotech Inc

ADMIN ASSISTANT II

Parsippany, NJ · On-site

$18 - $24.50/hr

ADMIN ASSISTANT II LOCATION : PARSIPPANY, NJ 07054 SHIFT : M-F 8AM 4PM EST HYBRID ROLE : MUST BE WILLING TO REPORT IN THE OFFICE 3 DAYS A WEEK. DURATION : 6 MONTHS 1 YEAR CORE ESSENTIAL SKILLS: 1) ...

Janet Shen MD PC

Be Seen First

Admin/ Medical Assistant

Staten Island, NY · On-site

$20 - $26.25/hr

The Admin/Medical Assistant will support a two-provider practice to ensure efficient clinic operations and quality patient care: 1) 90% of the job; Insurance Admin: Submitting insurance claims ...

Posted today

Janet Shen MD PC

Be Seen First

Admin/ Medical Assistant

Staten Island, NY · On-site

$20 - $26.25/hr

The Admin/Medical Assistant will support a two-provider practice to ensure efficient clinic operations and quality patient care: 1) 90% of the job; Insurance Admin: Submitting insurance claims ...

Posted today

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Assistant Admin information

See Secaucus, NJ salary details

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How much do assistant admin jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for assistant admin in Secaucus, NJ is $21.39, according to ZipRecruiter salary data. Most workers in this role earn between $17.60 and $23.70 per hour, depending on experience, location, and employer.

What is an assistant admin?

Assistant Admins, also known as Administrative Assistants, are professionals who provide administrative support within an organization. Their responsibilities typically include managing schedules, organizing files, handling correspondence, and assisting with office operations to ensure everything runs smoothly. They often serve as a point of contact between management, staff, and external parties. Strong organizational, communication, and time management skills are essential for this role. Assistant Admins play a key part in maintaining efficient office workflows and supporting team productivity.

What are the key skills and qualifications needed to thrive as an assistant admin, and why are they important?

To thrive as an Assistant Admin, you need strong organizational skills, attention to detail, and proficiency in general office tasks, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills are vital for ensuring smooth office operations, effective support to staff, and efficient workflow management.

What are the most common challenges faced by assistant admins in a busy office setting?

Assistant Admins often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various team members. One common challenge is prioritizing urgent requests while maintaining accuracy and attention to detail. Working with different departments can also require strong communication skills and adaptability. Building effective time management strategies and staying organized are key to thriving in this dynamic environment.

What is the difference between Assistant Admin vs Office Coordinator?

AspectAssistant AdminOffice Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; organizational or administrative certifications beneficial
Work EnvironmentOffice settings, supporting administrative tasksOffice environments, managing daily operations and coordination
Employer & Industry UsageCommon in various industries for administrative supportOften found in corporate, healthcare, and educational sectors for office management
Comparison FocusSupports administrative functions, often reporting to managersCoordinates office activities, ensuring smooth daily operations

The Assistant Admin primarily provides administrative support and handles routine tasks, while the Office Coordinator manages daily office operations and ensures effective workflow. Both roles are essential for office efficiency but differ in scope and responsibilities.

What are the top 3 skills of an assistant admin?

The top skills for an assistant admin include strong organizational and multitasking abilities, effective communication skills, and proficiency with office software such as Microsoft Office or Google Workspace. These skills enable efficient management of administrative tasks, coordination, and support within an office environment.

What exactly does an administrative assistant do?

An administrative assistant provides support to an organization by handling tasks such as managing schedules, answering phones, preparing documents, and organizing files. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.

What jobs do admin assistants do?

Admin assistants perform clerical tasks such as managing schedules, answering phones, organizing files, preparing documents, and supporting office operations. They often use office software like Microsoft Office and may handle tasks related to customer service, data entry, and coordinating meetings.

What are the most commonly searched types of Admin jobs in Secaucus, NJ?

The most popular types of Admin jobs in Secaucus, NJ are:

What cities near Secaucus, NJ are hiring for Assistant Admin jobs?

Cities near Secaucus, NJ with the most Assistant Admin job openings:

Assistant Admin jobs near you
Infographic showing various Assistant Admin job openings in Secaucus, NJ as of August 2026, with employment types broken down into 2% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $44,498 per year, or $21.4 per hour.

Assistant Administrator(Assistant Executive Director)

Castle Senior Living

Brooklyn, NY • On-site

Full-time

Re-posted 3 days ago

Job description

Position Summary

The Assistant Administrator supports the Administrator in the day-to-day operations and overall management of the Assisted Living Facility. This position ensures compliance with New York State Department of Health regulations, promotes high standards of resident care, supervises department heads, and assists with family relations, staffing, and operational efficiency.

Key Responsibilities

Regulatory Compliance & Quality Assurance

  • Assist in ensuring compliance with NY State DOH regulations, policies, and procedures.

  • Support the implementation of quality assurance and performance improvement initiatives.

  • Participate in inspections, surveys, and audits, ensuring corrective actions are taken.

Operational Management

  • Oversee and coordinate daily operations in the absence or at the direction of the Administrator.

  • Monitor staffing levels and schedules to ensure adequate coverage and efficiency.

  • Assist in budget management, cost control, and resource allocation.

Resident Care & Services

  • Ensure that residents receive high-quality, person-centered care and services.

  • Help address and resolve resident and family concerns promptly and professionally.

  • Participate in resident care planning meetings and case conferences as needed.

Staff Supervision & Training

  • Assist with supervising department heads, including nursing, dietary, housekeeping, maintenance, and activities.

  • Provide support in hiring, training, coaching, and evaluating staff.

  • Promote teamwork and positive employee morale throughout the facility.

Communication & Public Relations

  • Maintain effective communication with residents, families, staff, and external partners.

  • Represent the facility in community outreach, tours, and events as directed by the Administrator.

  • Collaborate with the Administrator to foster positive relationships with regulatory agencies and vendors.

Other Duties

  • Serve as acting Administrator in their absence, when delegated.

  • Participate in on-call rotation as needed.

  • Perform other related duties as assigned.

Qualifications

  • Bachelor’s degree in Healthcare Administration, Public Health, Business Administration, or a related field (Master’s preferred).

  • Minimum 2–3 years of experience in healthcare or long-term care administration; assisted living experience strongly preferred.

  • Knowledge of NY State Assisted Living regulations and DOH compliance requirements.

  • Strong leadership, organizational, and interpersonal skills.

  • Ability to handle confidential information with discretion.

Core Competencies

  • Regulatory Knowledge (New York Assisted Living)

  • Leadership & Team Building

  • Conflict Resolution & Problem-Solving

  • Communication (Written and Verbal)

  • Resident-Centered Focus

  • Ethical Judgment and Professionalism

Reports To:

Administrator / Executive Director