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Assistant Admin Jobs in Saco, ME (NOW HIRING)

Precision ProFile

Administrative Assistant

York, ME · On-site

$18 - $23/hr

Admin Assist related tasks will include duties such as paying bills, sending invoices, and receiving payment. Candidates should have a basic understanding of accounting and Quickbooks Online (or ...

Nubble Site Solutions

Admin Assistant

York, ME · On-site

$0.18 - $0.23/hr

The Admin Assist will be tasked with duties such as paying bills, reconciling accounts, sending invoices, and receiving payment. Candidates should have a basic understanding of accounting and ...

Skillcloud HCM

Portfolio Administrator

Portland, ME · On-site

$60K - $70K/yr

HeadInvest Portfolio Administrator Portland, ME HeadInvest is seeking a Portfolio Administrator ... These tools assist our recruitment team but do not replace human judgment. Final hiring decisions ...

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Skillcloud HCM

Portfolio Administrator

Portland, ME · On-site

$60K - $70K/yr

HeadInvest Portfolio Administrator Portland, ME HeadInvest is seeking a Portfolio Administrator ... These tools assist our recruitment team but do not replace human judgment. Final hiring decisions ...

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All JobsAdmin JobsAssistant Admin JobsAssistant Admin Jobs in Saco, ME

Assistant Admin information

See Saco, ME salary details

$12

$22

$32

How much do assistant admin jobs pay per hour?

As of Aug 14, 2026, the average hourly pay for assistant admin in Saco, ME is $22.03, according to ZipRecruiter salary data. Most workers in this role earn between $18.12 and $24.42 per hour, depending on experience, location, and employer.

What are the roles of an admin assistant?

An administrative assistant supports office operations by handling tasks such as managing schedules, organizing files, preparing correspondence, and assisting with communication. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure efficient workflow.

What are the most common challenges faced by assistant admins in a busy office setting?

Assistant Admins often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various team members. One common challenge is prioritizing urgent requests while maintaining accuracy and attention to detail. Working with different departments can also require strong communication skills and adaptability. Building effective time management strategies and staying organized are key to thriving in this dynamic environment.

What are the key skills and qualifications needed to thrive as an assistant admin, and why are they important?

To thrive as an Assistant Admin, you need strong organizational skills, attention to detail, and proficiency in general office tasks, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills are vital for ensuring smooth office operations, effective support to staff, and efficient workflow management.

What exactly does an administrative assistant do?

An administrative assistant provides support by handling tasks such as managing schedules, organizing files, preparing documents, answering phones, and coordinating communication within an office. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth daily operations.

What is the difference between Assistant Admin vs Office Coordinator?

AspectAssistant AdminOffice Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; organizational or administrative certifications beneficial
Work EnvironmentOffice settings, supporting administrative tasksOffice environments, managing daily operations and coordination
Employer & Industry UsageCommon in various industries for administrative supportOften found in corporate, healthcare, and educational sectors for office management
Comparison FocusSupports administrative functions, often reporting to managersCoordinates office activities, ensuring smooth daily operations

The Assistant Admin primarily provides administrative support and handles routine tasks, while the Office Coordinator manages daily office operations and ensures effective workflow. Both roles are essential for office efficiency but differ in scope and responsibilities.

What are the top 3 skills of an assistant admin?

An assistant admin typically needs strong organizational skills, effective communication abilities, and proficiency with office software such as Microsoft Office or Google Workspace. Attention to detail and the ability to multitask are also essential for managing administrative tasks efficiently.

What is an assistant admin?

Assistant Admins, also known as Administrative Assistants, are professionals who provide administrative support within an organization. Their responsibilities typically include managing schedules, organizing files, handling correspondence, and assisting with office operations to ensure everything runs smoothly. They often serve as a point of contact between management, staff, and external parties. Strong organizational, communication, and time management skills are essential for this role. Assistant Admins play a key part in maintaining efficient office workflows and supporting team productivity.

What are the most commonly searched types of Admin jobs in Saco, ME?

The most popular types of Admin jobs in Saco, ME are:

What cities near Saco, ME are hiring for Assistant Admin jobs?

Cities near Saco, ME with the most Assistant Admin job openings:

Assistant Admin jobs near you
Infographic showing various Assistant Admin job openings in Saco, ME as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $45,827 per year, or $22 per hour.

Administrative Assistant

Precision ProFile

York, ME • On-site

$18 - $23/hr

Full-time

Medical, Retirement, PTO

Re-posted 16 days ago

Job description

Precision ProFile, Nubble Site Solutions, NextDayGPS and SiteBoss are tightly integrated small businesses with shared ownership based out of Southern Maine. The businesses work hand in hand to prepare data (heavy highway to residential), manufacture, distribute, support, and for all things GPS construction staking.

Precision ProFile is looking to hire an Admin Assistant. Admin Assist related tasks will include duties such as paying bills, sending invoices, and receiving payment. Candidates should have a basic understanding of accounting and Quickbooks Online (or similar) accounting software is a necessary skill for this role. Other responsibilities may encompass items such as liaising/scheduling with maintenance techs (HVAC, plumbing), stocking the bathrooms, and taking out the trash. The admin should also expect to screen phone calls, process payment, and scheduling/calendar management. This individual will be tasked with assisting in any and all administrative tasks.

You will work closely with the Owner and the CAD Technicians but you will also interact with many other departments within the businesses listed above. Our office culture is extremely important to us and our administrative team implements and ensures department satisfaction. The perfect candidate will have a “whatever needs to get done” attitude and is willing to learn multiple sides of the businesses.

Don’t meet every single requirement? If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
 
Reports to: Owner/Operations Manager.
 
Expected Hours: Monday through Friday, 7am to 4pm.
 
Duties & Expectations:
  • Assist in managing all AP including accurately record/categorize expenses, pay bills, and reconcile accounts.
  •  Send invoices, receive payment, and assist in managing the AR.
  • Screen phone calls and accurately relay messages as needed.
  • May be tasked with managing the Owners calendar.
  • Process payroll biweekly.
  • Track company owned vehicle maintenance, registrations, and insurance cards.
  • Facilities management may include taking out trash, restocking bathrooms, salting/shoveling front steps etc.
  • Liaise with maintenance vendors including HVAC, plumber, electrician, handy man, etc.
  • Manage employee assets, software, and inventory via email and spreadsheets.
Requirements:
  • 1-2 years of experience with Quickbooks online (or similar accounting software).
  • Must understand basic accounting (P&L, balance sheet, taxes).
  • Exceptional communication and organizational skills.
  • Attention to detail is a must.
  • Good with numbers is a must.
  • Computer skills - Must be familiar with Outlook, Word, Xcel, and capable of learning inventory software.
  • Must be a self-starter, be able to take initiative and work independently.
  • Good problem-solving skills and positive, team-oriented attitude.
 
Compensation:
  • Starting $18 - $23 per hour.
  • Starting pay is depending on relevant experience, skills, and knowledge.
  • The pay increase is determined by meeting goals and performance growth.
 
Benefits (once probationary period is complete):
  • 401k/401k match.
  • Health insurance.
  • PTO.