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Assistant Admin Manager Jobs in Nevada (NOW HIRING)

Water Wings Swim School

Front Desk

Las Vegas, NV · On-site

$15 - $17/hr

As a customer service team member you will report to the Office Manager or Admin Manager during ... Make and move bookings, assist families in scheduling needs * Keep track of logs under Google Drive

Western Partitions, Inc.

Admin Assistant

Reno, NV · On-site

$18 - $24.25/hr

Administrative Assistant Western Partitions, Inc. (WPI) is one of the largest and most reputable ... management, and Coffee services. * Be creative in the development of new systems, forms, and ideas ...

Western Partitions, Inc.

Admin Assistant

Reno, NV · On-site

$18 - $24.25/hr

Administrative Assistant Western Partitions, Inc. (WPI) is one of the largest and most reputable ... management, and Coffee services. * Be creative in the development of new systems, forms, and ideas ...

Western Partitions

Admin Assistant

Reno, NV · On-site

$18 - $24.25/hr

Administrative Assistant Western Partitions, Inc. (WPI) is one of the largest and most reputable ... management, and Coffee services. * Be creative in the development of new systems, forms, and ideas ...

Western Partitions, Inc.

Admin Assistant

Sparks, NV · On-site

$18.50 - $24.75/hr

Administrative Assistant Western Partitions, Inc. (WPI) is one of the largest and most reputable ... management, and Coffee services. * Be creative in the development of new systems, forms, and ideas ...

Western Partitions, Inc.

Admin Assistant

Reno, NV · On-site

$18 - $24.25/hr

Administrative Assistant Western Partitions, Inc. (WPI) is one of the largest and most reputable ... management, and Coffee services. * Be creative in the development of new systems, forms, and ideas ...

MiconeStaffing

Temp- Part time Admin Assistant

Reno, NV · On-site

$18/hr

Admin Assistant Compensation & Schedule * Pay: $18.00 per hour * Schedule: Monday-Friday * Hours ... Manage and organize physical and digital files and records * Draft, proofread, and distribute ...

Harris Company

Assistant Project Manager

Las Vegas, NV · On-site

$60 - $80/hr

As an Assistant Project Manager, you will provide project management support during all phases of ... Administer/update progress drawings and as-built drawings.* Administer project closeout ...

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Assistant Admin Manager information

What is an assistant admin manager?

Assistant Admin Managers support the administrative functions of an organization by overseeing office operations, coordinating staff, and ensuring efficient workflow. They assist the Admin Manager in managing schedules, handling correspondence, organizing meetings, and maintaining records. Their role often includes supervising administrative staff, implementing office policies, and helping resolve day-to-day operational issues. By facilitating smooth administrative processes, they contribute to the productivity and effectiveness of the entire organization.

What are some common challenges assistant admin managers face when supporting multiple departments?

Assistant Admin Managers often coordinate administrative support across several teams, which requires balancing competing priorities and managing time effectively. They may encounter challenges such as resolving conflicting requests, communicating clearly between departments, and adapting quickly to shifting needs. Strong organizational and interpersonal skills are essential to ensure smooth operations and maintain positive relationships among all stakeholders. Proactive problem-solving and flexibility help in overcoming these challenges and supporting broader organizational goals.

What are the key skills and qualifications needed to thrive as an assistant admin manager, and why are they important?

To thrive as an Assistant Admin Manager, you need strong organizational, multitasking, and problem-solving skills, typically supported by a bachelor’s degree in business administration or a related field. Familiarity with office management software, HR systems, and basic accounting tools is often required, along with experience in administrative procedures. Exceptional communication, leadership, and attention to detail help you excel in supporting teams and coordinating office operations. These skills ensure efficient workflow, effective team support, and smooth daily administrative functions vital to an organization's success.

What is the difference between Assistant Admin Manager vs Office Administrator?

AspectAssistant Admin ManagerOffice Administrator
ResponsibilitiesSupports administrative operations, assists in managing staff, oversees projectsManages daily office functions, handles clerical tasks, maintains office supplies
Required CredentialsTypically requires a bachelor's degree in business or related field, relevant experienceHigh school diploma or equivalent, administrative experience often preferred
Work EnvironmentOffice setting, often in corporate or organizational environmentsOffice environment, may include reception and support roles
Usage in IndustryCommonly used in corporate, nonprofit, and government sectorsWidely used across various industries for administrative support

The Assistant Admin Manager and Office Administrator roles both support office functions, but the Assistant Admin Manager typically has broader responsibilities, including team oversight and project support, often requiring more advanced credentials. The Office Administrator focuses on daily clerical tasks and office maintenance. Both roles are essential for smooth operations but differ in scope and level of responsibility.

What cities in Nevada are hiring for Assistant Admin Manager jobs?

Cities in Nevada with the most Assistant Admin Manager job openings:

Assistant Admin Manager jobs near you
Infographic showing various Assistant Admin Manager job openings in Nevada as of August 2026, with employment types broken down into 86% Full Time, 12% Part Time, and 2% Contract. Highlights an 83% Physical, 2% Hybrid, and 15% Remote job distribution.

Assistant to the Administrator & President

Las Vegas, NV • On-site

A Peace of Mind Caregivers
See more jobs at A Peace of Mind Caregiversexternal

Part-time

Re-posted yesterday

Key responsibilities

  • Provide direct administrative support to the Administrator and President, including managing calendars, scheduling meetings, and preparing administrative materials.

  • Assist with daily administrative operations, including maintaining client and employee records, tracking documentation, and supporting communication between staff, clients, and caregivers.

  • Help ensure compliance with agency policies and regulations by tracking licenses, certifications, and preparing documentation for audits and inspections.

Job description

Position Summary
A Peace of Mind Caregivers is seeking a highly organized, professional, dependable, and proactive Assistant to the Administrator & President to provide direct executive and administrative support to agency leadership.
This position is an important part of the administrative operations of our home care agency and will assist the Administrator and President with day-to-day operations, employee coordination, client documentation, scheduling, compliance tracking, communications, and special projects.
The ideal candidate must be detail-oriented, professional, technologically proficient, comfortable working in a fast-paced healthcare environment, and capable of managing multiple priorities with minimal supervision.
Because this position will have access to confidential company, employee, caregiver, and client information, the successful candidate must demonstrate excellent judgment, discretion, professionalism, and strict adherence to confidentiality and HIPAA requirements.
This is a hands-on administrative role. The Assistant to the Administrator & President will be expected to take ownership of assigned responsibilities, follow up on incomplete tasks, monitor deadlines, communicate with employees and caregivers, and help ensure that administrative and operational requirements are completed accurately and timely.
Essential Duties and Responsibilities
Executive Support
  • Provide direct administrative support to the Administrator and President.
  • Manage calendars, appointments, meetings, reminders, and administrative deadlines.
  • Schedule and coordinate internal and external meetings.
  • Prepare agendas, correspondence, reports, spreadsheets, presentations, and other administrative materials.
  • Draft and prepare professional emails, letters, notices, and internal communications.
  • Monitor pending matters and follow up with appropriate staff members.
  • Maintain organized electronic files and executive records.
  • Assist with special projects and company initiatives.
  • Handle sensitive and confidential information with discretion.
  • Communicate with employees, caregivers, clients, vendors, healthcare professionals, and business partners on behalf of leadership when authorized.

Home Care Agency Administrative Support
  • Assist the Administrator with the daily administrative operations of A Peace of Mind Caregivers.
  • Support communication between administration, office personnel, caregivers, clients, and families.
  • Assist with caregiver and employee file maintenance.
  • Assist with client file organization and documentation.
  • Track missing or incomplete documentation.
  • Follow up with employees regarding required records, forms, credentials, and administrative requirements.
  • Help monitor employee and caregiver document expiration dates.
  • Assist with maintaining personnel files in accordance with agency policies.
  • Assist with maintaining client records in an organized and confidential manner.
  • Help ensure required documents are uploaded and properly maintained in the agency's electronic systems.
  • Assist with preparation of administrative reports and tracking logs.
  • Assist management with maintaining accurate internal directories and contact information.

Caregiver & Employee Coordination
  • Communicate with caregivers regarding administrative requirements, documentation, meetings, and training.
  • Track employee credentials and required documentation.
  • Follow up on missing or expiring documents.
  • Assist with onboarding documentation for new employees and caregivers.
  • Coordinate completion of required employment forms.
  • Assist with scheduling orientation, training, and administrative meetings.
  • Maintain professional communication with staff.
  • Escalate employee concerns or compliance issues to the Administrator when appropriate.
  • Help ensure caregivers understand agency administrative requirements and deadlines.

Client Administrative Support
  • Assist with organizing new client admission and intake documentation.
  • Maintain client administrative records.
  • Assist with tracking care plans, service documentation, authorizations, and renewal dates.
  • Follow up on missing client documentation when assigned.
  • Coordinate communication between clients, families, caregivers, and administration when necessary.
  • Assist with scheduling administrative or supervisory visits as directed.
  • Document and communicate important client-related administrative matters to management.
  • Maintain confidentiality of all client information.

Compliance & Quality Support
  • Assist the Administrator in maintaining agency compliance documentation.
  • Track licenses, certifications, employee credentials, training requirements, and expiration dates.
  • Assist with preparation for state surveys, inspections, audits, and other regulatory activities.
  • Help organize documentation requested during surveys or inspections.
  • Assist with maintaining agency policies, procedures, forms, and administrative records.
  • Monitor assigned compliance deadlines and provide reminders to management.
  • Assist with employee training records.
  • Support the Administrator with corrective action documentation and follow-up when assigned.
  • Help maintain documentation demonstrating compliance with applicable agency requirements.
  • Maintain strict confidentiality regarding protected health information and personally identifiable information.

Office Administration
  • Answer and route telephone calls professionally when necessary.
  • Manage administrative emails and correspondence.
  • Scan, upload, organize, and maintain electronic documents.
  • Assist with office supply management and general office organization.
  • Prepare spreadsheets, tracking reports, and administrative logs.
  • Maintain administrative calendars and reminders.
  • Assist with data entry and record updates.
  • Coordinate document signatures and acknowledgments.
  • Assist with internal communication through Microsoft Teams, email, telephone, and other approved systems.
  • Help maintain an organized, professional, and efficient office environment.

Special Projects
The Assistant to the Administrator & President may also assist with:
  • Business development projects
  • Marketing and referral initiatives
  • Operational improvement projects
  • Implementation of new software and technology
  • Policy and procedure updates
  • Employee engagement initiatives
  • Client satisfaction projects
  • Quality assurance activities
  • Administrative audits
  • Company expansion initiatives
  • Management reports and presentations
  • Other projects assigned by the Administrator or President

Required Qualifications
  • High school diploma or equivalent.
  • Previous administrative, healthcare, home care, executive assistant, office management, or related experience.
  • Excellent organizational and time-management skills.
  • Strong written and verbal communication skills.
  • Excellent attention to detail.
  • Ability to manage multiple assignments simultaneously.
  • Ability to meet deadlines and follow through on responsibilities.
  • Strong computer skills.
  • Proficiency with Microsoft Word, Excel, Outlook, and Microsoft Teams.
  • Ability to learn electronic health record, scheduling, and home care management systems.
  • Strong professional telephone and email etiquette.
  • Ability to work independently and use good judgment.
  • Ability to appropriately prioritize urgent administrative matters.
  • Ability to maintain strict confidentiality.
  • Reliable attendance and professional conduct.

Preferred Qualifications
  • Associate's or bachelor's degree in Business Administration, Healthcare Administration, Management, Human Resources, or a related field.
  • Previous experience working for a home care, home health, healthcare, medical, or senior services organization.
  • Previous experience supporting an Administrator, President, CEO, Executive Director, or other senior executive.
  • Experience with employee credential tracking and personnel files.
  • Experience with healthcare compliance documentation.
  • Experience working with electronic health records or home care management software.
  • Experience preparing administrative reports and spreadsheets.

Knowledge, Skills & Abilities
The successful candidate should demonstrate:
  • Excellent organizational skills
  • Strong follow-up abilities
  • Professional communication
  • High level of discretion
  • Strong problem-solving abilities
  • Excellent attention to detail
  • Ability to work under pressure
  • Ability to prioritize competing responsibilities
  • Strong computer and technology skills
  • Ability to work effectively with caregivers, clients, families, and management
  • Ability to identify incomplete tasks and proactively follow up
  • Professional appearance and demeanor
  • Dependability and accountability
  • Strong sense of urgency when appropriate

Confidentiality
This position may have access to confidential employee, caregiver, client, financial, operational, and healthcare information.
The employee must maintain strict confidentiality at all times and comply with all company confidentiality policies, HIPAA requirements, privacy standards, and applicable laws and regulations.
Unauthorized disclosure of confidential information may result in disciplinary action up to and including termination.
Work Environment
This position primarily operates in a professional office environment and requires frequent use of computers, telephone systems, electronic records, email, Microsoft Teams, and other business software.
The employee will routinely communicate with administrative personnel, caregivers, clients, families, healthcare professionals, vendors, and members of management.
What We Are Looking For
We are looking for someone who does more than wait to be told what to do.
The ideal candidate is someone who:
  • Notices when something is incomplete.
  • Follows up without needing repeated reminders.
  • Keeps leadership organized.
  • Understands the importance of deadlines.
  • Communicates professionally with staff and clients.
  • Protects confidential information.
  • Takes responsibility for assigned work.
  • Is comfortable working directly with company leadership.
  • Can handle multiple priorities without losing attention to detail.
  • Wants to grow with the organization.

About A Peace of Mind Caregivers
A Peace of Mind Caregivers is committed to providing dependable, compassionate, and professional non-medical home care services while supporting clients in maintaining independence, dignity, safety, and quality of life in their homes.
Our administrative team plays a critical role in ensuring that our caregivers, clients, families, and operations receive the support necessary to provide high-quality services.

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