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EPC Consultants

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Sr Document Control Specialist

Santa Clara, CA · On-site

Maintain document registers, repositories, retention processes, and project records. * Assist with migration activities from legacy document management systems into Oracle Aconex. * Coordinate with ...

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Aconex is a plus. * Comprehensive understanding of engineering documents and deliverables and can ... SOPs. Assist management with maintenance of document control procedures and best practices.

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CYNET SYSTEMS

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Portland, TX · On-site

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Familiarity with Standard Applications (BSAPs) including Setroute, Unifier, Aconex, DSCS, PTR ... Coordinate with and provide direction to supplier Technical Assistants to complete commissioning of ...

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Infographic showing various Assistant Aconex job openings in the United States as of June 2026, with employment types broken down into 4% As Needed, 92% Part Time, and 4% Temporary. Highlights an 94% Physical, 4% Hybrid, and 2% Remote job distribution, with an average salary of $45,201 per year, or $21.7 per hour.

Sr Document Control Specialist

EPC Consultants

Santa Clara, CA • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 22 days ago

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Job description

Overview

EPC Consultants is seeking experienced Sr. Document Control Specialists to support large-scale infrastructure and capital improvement programs. This is a Hybrid role. This role is responsible for maintaining centralized document control operations, supporting system migrations, ensuring compliance with document management standards, and managing project workflows across multidisciplinary teams.

The ideal candidate will have strong experience with Oracle Aconex and document control processes within engineering, construction, transportation, or infrastructure environments.

Key Responsibilities

  • Manage and maintain project documentation within Oracle Aconex and related document management systems.
  • Oversee document lifecycle processes including submittals, RFIs, transmittals, controlled correspondence, and workflow management.
  • Support document control operations and ensure compliance with established records management procedures and standards.
  • Maintain document registers, repositories, retention processes, and project records.
  • Assist with migration activities from legacy document management systems into Oracle Aconex.
  • Coordinate with project teams, consultants, contractors, and stakeholders to support document workflows and collaboration.
  • Provide quality assurance and quality control (QA/QC) for project documentation and communications.
  • Support audits, reporting, and process improvement initiatives.
  • Train and support end users on document control procedures, workflows, and system usage.
  • Assist in developing and updating document control plans, templates, procedures, and standards.
  • Ensure accurate tracking, processing, distribution, and retention of project documentation.

Required Qualifications

  • 5+ years of Document Control or Records Management experience within construction, engineering, transportation, or infrastructure programs.
  • Strong hands-on experience with Oracle Aconex is REQUIRED.
  • Experience supporting document management systems, workflows, and records retention processes.
  • Experience managing RFIs, submittals, transmittals, controlled correspondence, and document workflows.
  • Strong understanding of document lifecycle management and compliance standards.
  • Excellent organizational skills and attention to detail.
  • Ability to work collaboratively with multidisciplinary teams and stakeholders.
  • Strong written and verbal communication skills.

Preferred Qualifications

  • Experience with SharePoint, Documentum, Hummingbird, or other EDMS platforms.
  • Experience supporting large capital projects or public infrastructure programs.
  • Familiarity with construction or transportation project environments.
  • Experience supporting system migrations and data validation efforts.

Why Join EPC Consultants?

  • Opportunity to support high-profile infrastructure and transportation programs.
  • Collaborative team environment with long-term project opportunities.
  • Competitive compensation and benefits package.
  • Career growth opportunities within a growing organization.

Apply Today

If you have strong Oracle Aconex experience and thrive in fast-paced project environments, we encourage you to apply.

Company Description

EPC developed a reputation for providing exceptional client services on major infrastructure projects throughout the United States with our dedication to achieving our clients interests with quality and cost-efficiency.