Assistant Accountant Jobs in Rohnert Park, CA (NOW HIRING)

Location: Napa, California (In-Office, 4 days per week)

Folio Wine is seeking an Accountant to support the finance team by facilitating the day-to-day accounting operations. This position is primarily responsible for processing vendor invoices, maintaining accurate AP and AR records, assisting with payments and collections, and performing basic accounting and account reconciliation activities. The ideal candidate brings strong accounting fundamentals, prior wine industry experience, is highly organized, strong attention to detail, resourceful and a team player.

Key Responsibilities:

• Receive, review, code, and process vendor invoices accurately and on a timely basis.
• Process invoices through Continia and Microsoft Dynamics 365 Business Central.
• Match invoices to purchase orders and receiving documentation when applicable.
• Route invoices for appropriate departmental and management approval.
• Review invoices for proper GL coding, dimensions, departments, and cost centers.
• Investigate and resolve invoice discrepancies with vendors and internal departments.
• Prepare vendor payment runs, including ACH, checks, and other approved payment methods.
• Maintain accurate vendor records and supporting documentation.
• Reconcile vendor statements and research outstanding or duplicate invoices.
• Respond to vendor inquiries regarding invoices and payment status.
• Assist with annual 1099 preparation and billbacks and vendor documentation.
• Record and apply customer payments accurately.
• Assist with customer invoicing and credit memo processing.
• Monitor outstanding accounts receivable balances.
• Follow up on past-due customer accounts as needed.
• Research payment discrepancies, deductions, and unapplied cash.
• Assist with customer account reconciliations.
• Maintain organized AR records and supporting documentation.
• Perform basic general ledger accounting and account reconciliations.
• Assist with bank and credit card reconciliations.
• Prepare and post routine journal entries as assigned.
• Assist with AP and AR month-end close procedures.
• Reconcile AP and AR subledgers to the general ledger.
• Maintain complete and accurate accounting documentation for audit purposes.
• Assist the Controller or Accounting Manager with schedules, reports, and other accounting projects.
• Help identify opportunities to improve invoice-processing and accounting workflows.
• Follow company accounting policies and internal controls.

• Associate's or bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• 2+ years of accounts payable, accounts receivable, bookkeeping, or general accounting experience preferred.
• Experience with Microsoft Dynamics 365 Business Central strongly preferred.
• Experience with Continia or similar AP automation/invoice-processing software preferred.
• Strong understanding of basic accounting principles, including debits and credits, GL coding, AP, and AR.
• Proficiency in Microsoft Excel and Microsoft Office.
• Strong attention to detail and commitment to accuracy.
• Ability to organize and prioritize a high volume of invoices and transactions.
• Strong problem-solving and reconciliation skills.
• Ability to communicate professionally with vendors, customers, and internal departments.
• Ability to handle confidential financial information appropriately.
• This position is office 4 days per week, located in Napa

Comp & Benefits:

• Salary Range: 80k-90k
• Benefits: Medical, Dental and Vision, Life insurance, 401k with an annual company contribution, Discounts on Portfolio Wines, Plus many other optional health benefits.
• Company Paid Time Off:
  • 3 weeks and 3 days
  • 8 Sick Days per year with the ability to roll over and carry up to 80 hours
  • 9 Holidays + 1 Floating Holiday

Who we are:

At Folio Fine Wine Partners, we believe that great wines are the result of great partnerships with our producers, our customers, and above all, our people. Founded in 2004 by the Michael Mondavi family, Folio was built on a vision of bringing exceptional, family-owned wines from around the world to American wine lovers. Our portfolio spans iconic estates from Italy, France, Spain, Austria, Argentina, and the United States.

Since 2020, Folio Fine Wine Partners has been proudly part of EPI Group, a family-owned French investment company renowned for its prestigious portfolio of luxury brands, including the celebrated Champagne houses Piper-Heidsieck, Charles Heidsieck, and Rare Champagne. EPI’s deep commitment to excellence and long-term partnerships strengthens Folio’s ability to grow sustainably while preserving our independent spirit.

At Folio, we value our people as our most important asset. We are committed to fostering a culture of collaboration, achievement, respect, and professional development. Our team's passion, integrity, and dedication drive everything we do — from building world-class brands to delivering outstanding service to our partners and customers.