Art Insurance Jobs in New York (NOW HIRING)

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Directs efforts in managing a museum-standard database, customizing fields & functionality, and migrating collection records from current fragmented Excel and Access systems

Records all ongoing collection object activity, condition reporting, financials, and appraisals into the database

Integrates the survey of all objects provided by the third-party vendor to ensure proper cataloging and comprehensive documentation of location, condition, and provenance

Creates operational guidelines for artwork handling to ensure conservation-minded operations remain within the registrar's oversight

Designs acquisition and deaccession policies aligned with Johnson & Johnson requirements and industry best practices

Establishes detailed deaccession checklists

Develops standardized procedures that integrate seamlessly with existing Facilities Management, Project and Development Services, and Workplace Experience teams

Coordinates with the third-party vendor who will manage all appraisal activity, providing collection reports

Archives appraisal records and ensures all valuations are updated in collection records

Coordinates insurance valuations

Ensures collection valuation reports are issued to fine art insurance carriers

Serves as the primary point of contact for third-party vendors servicing the art collection

Manages relationships with art transportation, installation, frame shops, conservation studios, and appraisers

Establishes vendor oversight protocols

Develops systematic approaches for managing art accumulation at FM-managed locations during site closures

Catalogs each object to specific storage bin locations recorded in the database by the third-party vendor

Manages all activity of art moving through storage

Properly packs and protects stored assets in museum-quality archival materials

Implements regular inventory update schedules

Determines which objects should be deaccessioned

Services work orders and projects relating to the art collection

Audits workplace installations and implements improvements through piece rotation and installation adjustments

Adds artwork where needed

Activates unused storage pieces

Researches artist information for informational didactics

Ensures optimal placement and presentation of artworks throughout the workplace to enhance the physical environment

Reviews the current condition of each object as conducted by third-party vendor ensuring that reporting of existing conservation needs is addressed

Executes new condition reporting as needs arise

Maintains ongoing condition assessment practices to identify conservation repair or reframing needs

Ensures proper storage and handling procedures

Identifies objects with public visibility that require image use license agreements from artists or estates for copyright compliance

Bachelor's degree in Art History, Museum Studies, Arts Administration, or related field

7+ years of professional experience as a museum registrar or corporate art collection manager

Demonstrated expertise in collections management systems (TMS, PastPerfect, Collective Access, or similar museum-standard databases)

Proven experience managing collections of 3,000+ objects

Advanced knowledge of conservation principles, proper artwork handling techniques, and museum-quality storage protocols

Strong understanding of appraisal standards (USPAP), insurance requirements, and fine art valuation practices

Knowledge of copyright law, artist rights management, and image use licensing as applied to corporate collections

Extensive vendor management experience including oversight of art handlers, conservators, installers, appraisers, and specialized service providers

Excellent project management skills with demonstrated ability to establish policies, procedures, and operational frameworks

Proven ability to integrate art collection operations within facilities management and corporate workplace environments

Strong written and verbal communication skills with ability to interact effectively with all organizational levels

Proficiency in Microsoft Office Suite (Excel, Access, Word, PowerPoint)

Master's degree in Museum Studies, Art History, Arts Administration, or related field

10+ years of registrarial experience in museum or corporate collection settings

Experience leading database migration projects from legacy systems to modern CMS platforms

Demonstrated success developing collection policies, acquisition/deaccession procedures, and compliance frameworks from the ground up

Experience working within integrated facilities management or corporate real estate service delivery models

Knowledge of pharmaceutical, healthcare, or Fortune 500 corporate environments

Familiarity with multi-site or global collection management operations

Experience coordinating third-party inventory and appraisal projects

Background in art curation, exhibition development, or workplace art programming

Ability to lift and move artwork weighing up to 50 lbs using proper handling techniques

Professional affiliations with organizations such as American Alliance of Museums (AAM), Association of Registrars and Collections Specialists (ARCS), or similar professional bodies

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

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