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Archiving Assistant Jobs in Minnesota (NOW HIRING)

Nahan

Account Coordinator

Saint Cloud, MN · On-site

$19.75 - $25.75/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... archiving. * Assist the Client Services Team with post-production activities, including but not limited to, sample receipt, routing, and shipping, and preparing and delivering reports to clients ...

Nahan

Account Coordinator

Saint Cloud, MN

$19.75 - $25.75/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... archiving. * Assist the Client Services Team with post-production activities, including but not limited to, sample receipt, routing, and shipping, and preparing and delivering reports to clients ...

360 Communities

Administrative Assistant

Burnsville, MN · On-site

$21 - $22.25/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Desired qualifications include a bachelor's degree along with 3-5 years of administrative assistant ... Record, finalize, and archive meeting minutes in a timely manner. * Maintain up-to-date board and ...

ROERS COMPANIES

Executive Assistant

Plymouth, MN · On-site

$70K - $921K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... the archive folders, and following cyber risk prevention best practices. * Open, sort, and ... Maintain shared task boards. * Assist executive with any IT needs. * Greet visitors and determine ...

Roers Companies

Executive Assistant

Plymouth, MN · On-site

$70K - $92K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... the archive folders, and following cyber risk prevention best practices. * Open, sort, and ... Maintain shared task boards. * Assist executive with any IT needs. * Greet visitors and determine ...

ROERS COMPANIES

Executive Assistant

Plymouth, MN · On-site

$70K - $92K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... the archive folders, and following cyber risk prevention best practices. * Open, sort, and ... Maintain shared task boards. * Assist executive with any IT needs. * Greet visitors and determine ...

Roers Companies LLC

Executive Assistant

Minneapolis, MN · On-site

$70K - $92K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... the archive folders, and following cyber risk prevention best practices. * Open, sort, and ... Maintain shared task boards. * Assist executive with any IT needs. * Greet visitors and determine ...

clarks

Retail Assistant Store Manager

Minneapolis, MN · On-site

$17.25 - $23.25/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Clarks is looking for an Assistant Store Manager to join the team! Our employees are the sole of ... In the Clarks archive of more than 22,000 pairs are shoes that have sparked revolutions and defined ...

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Archiving Assistant information

How to become an archiving assistant?

To become an archiving assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and attention-to-detail skills. Some positions may require familiarity with record-keeping software or basic knowledge of archival practices, and relevant internships or coursework in library science or information management can be beneficial.

What is an archiving assistant?

Archiving Assistants are professionals who support the management, organization, and preservation of records and documents within an organization or institution. Their duties typically include cataloging materials, maintaining accurate records, retrieving files upon request, and ensuring the proper storage and security of sensitive information. They may work in libraries, museums, government agencies, or corporate settings, helping to ensure that valuable documents and artifacts are accessible and well-preserved for future reference. Attention to detail and organizational skills are key to succeeding in this role.

What are the typical daily tasks and responsibilities of an archiving assistant?

As an Archiving Assistant, your daily tasks often include organizing, cataloging, and maintaining both physical and digital records. You may be responsible for retrieving documents upon request, ensuring proper storage conditions, and assisting with the digitization of archives. Collaboration with archivists, librarians, and other team members is common, especially when preparing materials for research or public access. Attention to detail and effective time management are crucial, as you often handle sensitive or historical materials that require careful handling.

What is the difference between Archiving Assistant vs Records Clerk?

AspectArchiving AssistantRecords Clerk
CredentialsHigh school diploma; some roles may require familiarity with archiving softwareHigh school diploma; basic computer skills
Work EnvironmentLibraries, archives, museums, corporate records departmentsOffice settings, government agencies, healthcare facilities
Job ResponsibilitiesOrganizing, cataloging, maintaining archival materialsProcessing, filing, retrieving records and documents
Industry UsageCommon in archival and historical institutionsWidespread across various administrative sectors

While both roles involve handling records, an Archiving Assistant focuses on preserving and organizing archival materials, often in specialized environments like museums or libraries. A Records Clerk manages day-to-day document processing and retrieval in office settings. The roles differ mainly in scope and environment but share foundational skills in record management.

What are the key skills and qualifications needed to thrive as an archiving assistant, and why are they important?

To thrive as an Archiving Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a relevant certificate or coursework. Familiarity with digital archiving software, cataloging systems, and databases is typically required. Effective communication, discretion, and the ability to work independently are valuable soft skills in this role. These competencies are crucial for accurately preserving, retrieving, and maintaining important records, ensuring information is accessible and securely managed.

What cities in Minnesota are hiring for Archiving Assistant jobs?

Cities in Minnesota with the most Archiving Assistant job openings:

Archiving Assistant jobs near you
Infographic showing various Archiving Assistant job openings in Minnesota as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

AY Student Archives Processing and Digitization Assistant (WS-ST1)

St Olaf College

Northfield, MN • On-site

$12 - $13/hr

Part-time

Posted 15 days ago

Job description


Job Title: NAHA Archives Assistant (WS-ST1)
Classification: Student Employee (non-exempt)
Name and Address of Employer: St. Olaf College, 1520 St. Olaf Ave, Northfield, MN 55057
If the position requires the student to work off campus, provide the name and address here:
Department Name: Norwegian-American Historical Association
Unit Number (5 digits): 23096
Length of Position: See Employment Authorization
Contact Person/Supervisor: Archivist for the Norwegian-American Historical Association
Wage Range: $12.00-13.00/hour
Description of the Position: (Purpose of the Position):
Assist the Archivist of the Norwegian-American Historical Association (NAHA) in sharing archival materials that document the Norwegian-American immigrant experience.
Transferable Skills:
Develop transferable skills in communications, public history, and digital media
Learn about archival processing, cataloging, digitization, and best practices
Duties and Responsibilities:
The Norwegian-American Historical Association Archives Assistant will help catalog, digitize, and create metadata for materials related to Norwegian-American experience in the United States and Canada. Tasks will include scanning, creating metadata, quality checking metadata records and image files, processing, and cataloging existing collections.
Qualifications: (Education/Experience/Skills)
No prior experience is required, training will be provided.
Physical and Environmental Factors:
This position requires crouching, kneeling/crawling, stooping, twisting/pivoting, climbing/balancing, reaching overhead, grasping/handling, pushing/pulling, and lifting and carrying objects up to 50 lbs. to perform the essential functions. It also requires exposure to loud noise and rare exposure to respiratory factors and heights or cramped quarters to perform the essential functions. Candidates must possess the ability to safely perform the physical work required of all duties with or without reasonable accommodation.
This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time by St. Olaf College, with or without prior notice.

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