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Archives Assistant Jobs in Addison, NY (NOW HIRING)

Guthrie

Supervisor, Central Processing

Corning, NY

$18.92 - $29.98/hr

Collaborates with the CPD Assistant in regulating and maintaining CPD inventories.Collaborates with the Biomedical and Maintenance Departments, as needed, to maintain / repair equipment.Maintains ...

All JobsArchives JobsArchives Assistant JobsArchives Assistant Jobs in Addison, NY

Archives Assistant information

See Addison, NY salary details

$9

$17

$28

How much do archives assistant jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for archives assistant in Addison, NY is $17.61, according to ZipRecruiter salary data. Most workers in this role earn between $12.26 and $23.46 per hour, depending on experience, location, and employer.

What is an archives assistant?

Archives Assistants are professionals who support the management, organization, and preservation of historical documents and records within archives. They help with cataloging, retrieving, and maintaining archival materials, ensuring they are accessible and well-preserved for research and reference. Their duties often include data entry, assisting researchers, and helping with digitization projects. Archives Assistants play a crucial role in safeguarding important records for future generations.

What are some typical challenges an archives assistant faces when organizing and cataloging materials?

Archives Assistants often encounter challenges such as managing large volumes of unprocessed materials, handling delicate or deteriorating documents, and ensuring that proper cataloging standards are met. Balancing the need for efficiency with the attention to detail required for accurate records can be demanding, especially when dealing with diverse formats like photographs, manuscripts, and digital files. Collaborating closely with archivists and researchers is also essential to ensure materials are accessible and well-preserved for future use.

What are the key skills and qualifications needed to thrive as an archives assistant, and why are they important?

To thrive as an Archives Assistant, you need a solid understanding of archival principles, strong organizational skills, and often a degree or coursework in library science, history, or a related field. Familiarity with digital cataloging systems, archival management software (such as Archivists' Toolkit or ArchivesSpace), and basic digitization tools is typically required. Attention to detail, reliability, and effective communication are standout soft skills for this role. These skills ensure accurate preservation, accessible records, and efficient support for researchers and institutional goals.

What is the difference between Archives Assistant vs Library Assistant?

AspectArchives AssistantLibrary Assistant
Required CredentialsHigh school diploma; some roles prefer library or archival certificationsHigh school diploma; library science certification often preferred
Work EnvironmentArchives, museums, historical societiesPublic and academic libraries
Job ResponsibilitiesOrganizing, cataloging, preserving archival materialsAssisting patrons, shelving books, managing checkouts
Industry UsagePrimarily in archives and historical institutionsIn libraries across various sectors

While both roles involve managing collections, Archives Assistants focus on preserving and cataloging archival materials in specialized settings, whereas Library Assistants primarily support library operations and assist patrons in public and academic libraries.

What cities near Addison, NY are hiring for Archives Assistant jobs?

Cities near Addison, NY with the most Archives Assistant job openings:

Archives Assistant jobs near you
Infographic showing various Archives Assistant job openings in Addison, NY as of August 2026, with employment types broken down into 50% Full Time, and 50% Contract. Highlights an 100% In-person job distribution, with an average salary of $36,632 per year, or $17.6 per hour.

Administrative Assistant

Indotronix International Corporation

Painted Post, NY • On-site

$22/hr

Other

Posted 3 days ago

New

Job description

Role: Administrative Assistant
Location: Painted Post, NY, USA, 14870
Rate: $22/hr on W2 all incl
Duration: 6+ Months contract
Top skills/requirements:
- Associates preferred, but not required
- 3+ years Admin Asst experience, preferrably in a corporate environment
- Proficiency in Microsoft Suites and PeopleSoft. Experience with Concur a plus.
- Strong verbal and written communication skills, ability to learn quickly.
Job Description:
The Administrative Assistant II provides high-level administrative support to multiple departments and project teams, ensuring smooth day-to-day operations. This role involves managing schedules, coordinating travel, maintaining records, processing financial transactions, and assisting with office management. The individual will play a key role in supporting department activities, budgeting processes, and special projects, while serving as a liaison between various stakeholders. Strong organizational skills, attention to detail, and excellent communication are essential for success in this role.
Day to Day Responsibilities:
  • Serve as primary administrative support for designated staff and project teams.
  • Oversee day-to-day office operations, including supply management and resolution of administrative issues.
  • Provide administrative support, including calendar management, meeting coordination, onboarding assistance, and initiatives to enhance employee morale.
  • Organize director's time (calendar and daily leadership needs).
  • Travel Arrangements (including shuttle, CONCUR, and American Express).
  • Plan and manage logistics for department events, meetings, and customer visits in collaboration with the SP Events team.
  • Onboard new hire actions, IT requests, e-tad facilitation, and space requirements for the Directorate.
  • Manage monthly ETADs by sending reminders, overseeing account management, and ensuring timely updates.
  • Maintain and order office supplies within the departmental budget considerations
  • Input PeopleSoft Purchase Orders
  • Serve department SPITS Coordinator
  • Work effectively with other admins within the department and division to provide optimum support. Provide back-up support when needed.
  • Prepare presentations, spreadsheets, graphs, and Power BI reports as requested using appropriate skills and software.
  • Update and maintain the SharePoint, and MS Teams sites.
  • Provide Department Archive Record Management (DARM) support to both directorates, assisting with audits, sharing expertise, and ensuring accurate recordkeeping.
  • Assist the managers with special projects or needs as requested.
Education & Experience Requirements
  • AAS Degree in Business Administration.
  • Administrative experience with strong technical computer and software skills
  • 3+ years of related administrative experience, preferably in a corporate environment. Previous experience with Corning systems and processes is a plus.
Required Skills
  • Organizational Skills: Highly organized with strong attention to detail and the ability to prioritize tasks effectively
  • Communication Skills: Excellent written and verbal communication skills; comfortable interacting with all levels of internal and external stakeholders.
  • Confidentiality: Exercise high discretion and integrity when handling sensitive or confidential information.
  • Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), PeopleSoft, Concur, and other relevant systems.
  • Problem-Solving: Strong decision-making and problem-solving skills, with the ability to adapt to changing priorities and deadlines.
  • Customer Service: Professional, approachable, and customer-focused; proven ability to work collaboratively within a team and build relationships.
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About Indotronix

Sourced by ZipRecruiter

In 1986, Indotronix established itself in the staffing space. 22 years later, Avani entered the scene, offering consulting and technology development. Finally, in 2016, the two joined forces to begin delivering talent across all areas, from Staffing to Consulting to unique platform development.

Industry

Recruiting and staffing services

Company size

1,001 - 5,000 Employees

Headquarters location

Rochester, NY, US

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