Archives Assistant Jobs in Colorado (NOW HIRING)

Department Information This position is only open to Colorado state residents. NOTE: This posting may fill more than one vacancy. Thank you for your interest in working for the State of Colorado.

Join us and find meaningful work in public service to our state and its residents, helping to make Colorado a great place to live and work in. Please watch the short video below for tips on applying. Apply for a job with the State of Colorado To learn more about what happens after you apply for a position with the State of Colorado, please watch the short, informative video.

What Happens After You Apply Colorado for All Philosophy: Colorado for All means working toward a Colorado where everyone has the opportunity to succeed. It means we support the basic human rights of our neighbors regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education level, disability, socio-economic status, or any other visible or invisible identity. The Department of Personnel & Administration (DPA) is the foundation for dependable state government, leading with responsiveness, integrity, and teamwork.

We provide services to other government agencies and all Coloradans by taking bold initiative toward a government with engaged employees, innovative solutions, and constructive partnerships. DPA provides a wide range of programs and services, from custodial & maintenance to financial and human resources support, which assist other state agencies in fulfilling their missions. At DPA, there are countless opportunities to contribute to meaningful work that supports and serves the people of Colorado.

The wide variety of positions in DPA allow individuals to learn about state operations and provide for long-term career growth. If your goal is to build a career that makes a difference and build greater public confidence in good government, consider joining the dedicated people of the State of Colorado; it's a chance to combine your expertise with public service. Our professionals strive to support state government and the residents of Colorado.

Customer service is a key component for every position in state government as is the focus on ideas and ways to redesign the delivery of services in making state government more. Good Government Starts Here. Why We Want You: We want your expertise, positive energy, drive to succeed, and love of this great state as we work to elevate the expectations Coloradans have of their government.

What You'll Get From Us: In return for the skilled work you do, DPA provides a competitive compensation and benefits package to accompany employment opportunities. Please see the Benefits Overview video for details on the benefits offered to employees. Description of Job Colorado State Archives exists to ensure the preservation of the State's permanent legal records and information and to promote their use by the citizens of Colorado.

They are the legal repository for selected historical and contemporary records and information generated by state and local governments in Colorado. This position is required to work four (4) days a week in the office. This position describes a support level team member for the State Archives research center.

Assists archivists and Research Room Supervisor in the operation of the research center, customer workflows, special projects, and general administrative support for the program. The work includes being the first point of contact for customers via phone, mail, email or in person; collecting customer information and processing payments; photocopying/scanning records and preparing them for delivery; entering cataloging information into databases; overseeing the programs social media accounts; working with archivists on exhibit development; and performing archival processing and inventory. A summary of the duties and responsibilities will include, but are not limited to, the following: Research Center Operations Open and close research center per established procedures.

Track customer research requests using request management software. Provide customer service by email, mail, phone and in person. Collect customer information, inform customers of policies and fees, train customers on public facing scanners, locate records using the database or finding aids, and photocopy or scan records to fulfill customer requests.

Process payments and prepare requests for delivery by mail or email. Provide assistance to the Archives Technician by pulling or refiling records as needed. Provide assistance to the Research Room Supervisor as needed.

Keep public research room and public facing equipment clean and organized. Troubleshoots common hardware and software problems. Archival Projects Inventory physical and digital holdings.

Rehouse records as needed. Able to demonstrate decision making capabilities in processing of collections including weeding, arranging, and describing. Arrange, describe, and incorporate records into a collections management database using professional archival and metadata standards.

Participate in data entry or data cleanup projects in partnership with the Archival Collections Supervisor. Creates social media content and physical exhibits on a routine basis. Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights *A Human Resources Analyst will only review the work experience/job duties sections of the online job application to determine whether you meet the minimum qualifications for the position for which you are applying.

Cover letters and resumes WILL NOT be accepted in lieu of the official State of Colorado online application, but may be attached. Applicants must meet the minimum qualifications to continue in the selection process for this position. Work experience and qualifications must be specifically documented on your online application.

Do not use "see resume" or "see attached" statements on your application. Resumes WILL NOT be reviewed for minimum qualification screening. If it is determined that you meet the minimum qualifications, your application will also be used as part of the comparative analysis process to identify a top group for further consideration.

This position is advertised in line with the Governor's executive order (Executive Order 2022 015) focused on skills-based hiring practices that focuses on the knowledge, skills, and abilities specific to the job and aligns the hiring process accordingly. Skills-based hiring reduces potential barriers for applicants and allows for reduced bias in the hiring process by providing a direct description of skills that are unique to the duties assigned to the position with a recognition that the applicant may have developed these skills through education, training or past experiences. Residency Requirement: This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description: H6H1XX Archivist I Minimum Qualifications: Experience Only: At least four (4) years of relevant experience in an occupation related to the work assigned to this position OR Education and Experience: A combination of related education and/or relevant experience in an occupation related to the work assigned equal to at least four (4) years. The exceptional candidate will possess the proven ability or accomplishment in the following preferred qualifications: Previous State Service related to the work assigned to the position Excellent customer service skills Experience handling and reproducing archival materials Experience working in an archival repository, library, or related environment Independent self starter and skilled team member Organization and research skills Experience with collections management systems Knowledge of digital preservation challenges, trends and best practices Completion of or progress made towards a MLIS (Masters of Library and Information Science) or MLS (Masters of Library Science) degree from an ALA (American Library Association) accredited school Conditions of Employment: A pre-employment criminal background check will be conducted as part of the selection process. Comparative Analysis Process The comparative analysis process for this position may consist of a structured application review, an online assessment and a structured interview.

Appeal Rights: An applicant who has been removed from consideration during the selection or comparative analysis process, you may file an appeal with the State Personnel Board and/or request a review by the State Personnel Director. A standard appeal form is available on the State Personnel Board website,https://spb.colorado.gov/forms-and-filing. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within ten (10) days of your receipt of this notice: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203

Fax: 303-866-5038. Phone: 303-866-3300. Email address: dpa_state.personnelboard@state.co.us

The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at spb.colorado.gov

Supplemental Information Employment Philosophy: The State of Colorado strives to build and maintain workplaces that value and respect all Coloradans. We are building a Colorado for All through a commitment to equal opportunity and hiring based on merit and fitness. The State is committed to non-discriminatory practices in hiring, employment, and advancement opportunities.

Accommodations: The Department of Personnel & Administration is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Heather Siegal heather.siegal@state.co.us