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Archive Assistant Jobs in Worcester, MA (NOW HIRING)

CYNET SYSTEMS

Administrative Support

Waltham, MA · On-site

$12 - $19/hr

Experience with filing, records management, and archive processes. * Ability to track data drive ... Maintain a structured filing system. * Assist staff by entering information into the FamilyNet ...

Dacon

Assistant Construction Project Manager

Natick, MA · On-site

$80K - $110K/yr

Prepare and archive meeting minutes. * Conduct site visits. * Compose take-offs and estimates ... Assistant Project Management role. * Bachelor's degree (or working toward) in Construction ...

Biocytogen

Quality Associate

Waltham, MA · On-site

Lifecycle Management: Assist in the administration of the Document Control system, including the formatting, routing, and version control of policies and SOPs. * Archiving: Manage the physical and ...

Biocytogen

Quality Associate

Waltham, MA · On-site

Lifecycle Management: Assist in the administration of the Document Control system, including the formatting, routing, and version control of policies and SOPs. * Archiving: Manage the physical and ...

Biocytogen

Quality Associate

Waltham, MA · On-site

Lifecycle Management: Assist in the administration of the Document Control system, including the formatting, routing, and version control of policies and SOPs. * Archiving: Manage the physical and ...

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Archive Assistant information

See Worcester, MA salary details

$10

$22

$37

How much do archive assistant jobs pay per hour?

As of Aug 30, 2026, the average hourly pay for archive assistant in Worcester, MA is $22.51, according to ZipRecruiter salary data. Most workers in this role earn between $15.74 and $26.82 per hour, depending on experience, location, and employer.

What is an archive assistant?

Archive Assistants are professionals who help organize, maintain, and preserve historical documents, records, and other archival materials. They assist archivists in cataloging items, retrieving records for users, and ensuring that materials are properly stored for long-term preservation. Archive Assistants may also help with digitization projects and provide support to researchers who need access to specific documents. Their role is essential in keeping archives accessible and well-maintained for both current and future use.

What are the key skills and qualifications needed to thrive as an archive assistant, and why are they important?

To thrive as an Archive Assistant, you need strong organizational abilities, attention to detail, and a background in information management or a related field, often supported by relevant qualifications or experience. Familiarity with cataloguing software, digital archiving systems, and database management is typically required. Excellent communication, teamwork, and problem-solving skills set outstanding Archive Assistants apart. These skills ensure the accurate preservation, retrieval, and accessibility of important records and materials for organizations and researchers.

What are some common challenges archive assistants face when managing large collections, and how can they overcome them?

Archive Assistants often encounter challenges related to organizing, cataloging, and preserving a high volume of diverse materials. Managing large collections requires strong attention to detail, effective time management, and the ability to use archival databases efficiently. To overcome these challenges, it's important to follow standardized procedures, regularly update catalog records, and collaborate closely with archivists and other team members. Additionally, keeping up with best practices in preservation and digital archiving can help maintain the integrity and accessibility of collections.

What is the difference between Archive Assistant vs Records Clerk?

AspectArchive AssistantRecords Clerk
CredentialsHigh school diploma or equivalent; some roles may require basic certificationsHigh school diploma or equivalent; often similar certifications
Work EnvironmentLibraries, archives, museums, government agenciesOffices, government agencies, healthcare facilities
Job DutiesOrganizing, cataloging, maintaining archival materialsProcessing, filing, retrieving records and documents
Industry UsageCommon in archival and historical institutionsWidespread across administrative and clerical settings

Both roles involve handling records, but Archive Assistants focus on preserving and organizing archival materials, often in specialized environments. Records Clerks primarily manage day-to-day document processing in office settings. While their skills overlap, their work environments and specific duties differ.

What cities near Worcester, MA are hiring for Archive Assistant jobs?

Cities near Worcester, MA with the most Archive Assistant job openings:

Archive Assistant jobs near you
Infographic showing various Archive Assistant job openings in Worcester, MA as of August 2026, with employment types broken down into 2% As Needed, 74% Full Time, 20% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $46,816 per year, or $22.5 per hour.

Archives and Special Collections Assistant (Library Assistant II)

Framingham, MA • On-site

Framingham State College
201 - 500 employees
Learn more about Framingham State Collegeexternal

Other

Re-posted 27 days ago

Job description


GENERAL STATEMENT OF DUTIES:
Under the supervision of Archivist/Special Collections Librarian, the Archives and Special Collections Library Assistant (officially classified as Library Assistant II) works primarily in the Archives and Special Collections areas of the library.
See full Librarian Assistant classification specifications.
SUPERVISION RECEIVED:
Works under the general supervision and review of the Archivist/Special Collections Librarian.
SUPERVISION EXERCISED:
May supervise student workers and interns under direction of Archivist
EXAMPLES OF SPECIFIC DUTIES AND RESPONSIBILITIES:
  • Assist with requests from faculty, staff, students, alumni, and outside patrons.
  • Supervise student workers, interns, and patrons using archival and special collections materials and the Special Collections Reading Room.
  • Assist with supervising students and interns assigned to archives/special collections.
  • Locate, retrieve, and return to proper locations archival materials in a safe and efficient manner.
  • Arrange, process, describe, and preserve archives, manuscript, and image collections, using established standards and local policies and procedures set by the Archivist/Special Collections Librarian.
  • Tracks and compiles patron usage statistics and logs on use of the archives and special collections.
  • Organizes and copies archival materials as needed.
  • Collaborate with Archivist/Special Collections Librarian on a wide range of initiatives, including physical and digital exhibits, preservation projects, special events, tours and class visits.
  • Enter data in and manage Excel and Access databases, and prepare lists using Microsoft Word.
  • Use standard archival and filing procedures to inventory collections, do filing, and create lists of Honors Thesis papers and other collections as needed.
  • Organize and prepare materials for digitization.
  • Attend department and library meetings, serve on appropriate staff work groups, and participate in necessary training.
  • Perform projects and other duties as assigned by supervisor.
  • Staff library front desk as assigned
WORKING CONDITIONS:
Works in library archives and special collections rooms and in office. Must have the ability to safely lift/move boxes and push book trucks of up to 40 pounds.
Requirements:
MINIMUM QUALIFICATIONS:
Applicants must have at least (A) one year of full-time, or equivalent part-time paraprofessional or clerical experience as a library assistant, preferably with archival and special collections in a library, museum, or similar context, or (B) any combination of the required experience and the substitution below.
Substitutions:
An Associate's degree or higher may be substituted for the required experience. *
*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
ADDITIONAL QUALIFICATIONS:
  • Detail-oriented and able to work with accuracy
  • Excellent organizational and planning skills
  • Proven ability to work independently and follow-through and resolve tasks and issues to completion
  • Able to ensure proper handling, care, storage, preservations, and tracking of collection items
  • Proficiency in use of the Internet, Excel, and other Microsoft Office products
  • Ability to understand and apply Library and university procedures and guidelines
  • Ability to prepare general reports
  • Strong interpersonal and communication skills, with the ability to work effectively with diverse individuals and communities
  • Sound judgment, problem-solving skills, and the capacity to manage multiple projects effectively
  • Ability to safely lift boxes and push book trucks of up to 40 pounds.
PREFERRED QUALIFICATIONS:
Basic experience or understanding of archives and special collections
Experience handling or preserving rare or fragile documents, objects, and other materials
Additional Information:
This is a full-time, non-exempt, benefits-eligible position in the American Federation of State, County, and Municipal Employees (AFSCME) bargaining unit with a union title of Library Assistant II. The bi-weekly pay rate is $1,872.37 (grade 12, step 1).
Framingham State University conducts criminal history and sexual offender record checks on recommended finalists prior to final employment for all positions.
Framingham State University is an equal opportunity employer. The University considers all qualified candidates without regard to race, color, sex, age, national origin, disability status, Veteran status, gender identity, gender expression, sexual orientation, genetic information, or any other characteristics protected by law.
Members of underrepresented or minoritized groups, women, veterans, persons with disabilities, and all persons committed to equity, diversity, and inclusive excellence are strongly encouraged to apply.
Application Instructions:
Candidates must apply online by submitting:
  • Cover Letter,
  • Resume/CV,
  • Names and contact information for three (3) professional references (references are not contacted automatically upon submission of application).

For best consideration, please submit application materials by July 27, 2026. The review of applications may continue beyond that date and until the position is filled, at the discretion of the search committee.
Framingham State University only accepts application materials through our online application system. We are unable to accept application materials through mail, email, fax, or hand delivery. If you experience technical issues with the online application process, please submit a helpdesk ticket.
Framingham State University understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance, please contact the Human Resources Office at 508-626-4530 or humanresources@framingham.edu.

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