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Archive Assistant Jobs in Iowa (NOW HIRING)

Wellman Dynamics Division

Technical Assistant

Creston, IA · On-site

$38K - $45K/yr

Investigate and maintain engineering change requests. * Assist engineering and quality with ... Archive film. * Organize film disposal in accordance with customer requirements. * Retrieve film ...

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Archive Assistant information

What is an archive assistant?

Archive Assistants are professionals who help organize, maintain, and preserve historical documents, records, and other archival materials. They assist archivists in cataloging items, retrieving records for users, and ensuring that materials are properly stored for long-term preservation. Archive Assistants may also help with digitization projects and provide support to researchers who need access to specific documents. Their role is essential in keeping archives accessible and well-maintained for both current and future use.

What are the key skills and qualifications needed to thrive as an archive assistant, and why are they important?

To thrive as an Archive Assistant, you need strong organizational abilities, attention to detail, and a background in information management or a related field, often supported by relevant qualifications or experience. Familiarity with cataloguing software, digital archiving systems, and database management is typically required. Excellent communication, teamwork, and problem-solving skills set outstanding Archive Assistants apart. These skills ensure the accurate preservation, retrieval, and accessibility of important records and materials for organizations and researchers.

What are some common challenges archive assistants face when managing large collections, and how can they overcome them?

Archive Assistants often encounter challenges related to organizing, cataloging, and preserving a high volume of diverse materials. Managing large collections requires strong attention to detail, effective time management, and the ability to use archival databases efficiently. To overcome these challenges, it's important to follow standardized procedures, regularly update catalog records, and collaborate closely with archivists and other team members. Additionally, keeping up with best practices in preservation and digital archiving can help maintain the integrity and accessibility of collections.

What is the difference between Archive Assistant vs Records Clerk?

AspectArchive AssistantRecords Clerk
CredentialsHigh school diploma or equivalent; some roles may require basic certificationsHigh school diploma or equivalent; often similar certifications
Work EnvironmentLibraries, archives, museums, government agenciesOffices, government agencies, healthcare facilities
Job DutiesOrganizing, cataloging, maintaining archival materialsProcessing, filing, retrieving records and documents
Industry UsageCommon in archival and historical institutionsWidespread across administrative and clerical settings

Both roles involve handling records, but Archive Assistants focus on preserving and organizing archival materials, often in specialized environments. Records Clerks primarily manage day-to-day document processing in office settings. While their skills overlap, their work environments and specific duties differ.

What are the most commonly searched types of Archive jobs in Iowa?

The most popular types of Archive jobs in Iowa are:

What cities in Iowa are hiring for Archive Assistant jobs?

Cities in Iowa with the most Archive Assistant job openings:

Archive Assistant jobs near you
Infographic showing various Archive Assistant job openings in Iowa as of August 2026, with employment types broken down into 100% Full Time. Highlights an 83% In-person, and 17% Remote job distribution.

FWS Archives Assistant- Fall 2026

Maharishi International University

Fairfield, IA • On-site

Other

Posted 11 days ago

Job description

ONLY STUDENTS ELIGIBLE FOR FEDERAL WORK-STUDY (FWS) MAY APPLY
Position Summary:
The Achieves Assistant will contribute to the preservation and accessibility of historical materials related to Maharishi and the university. By scanning archival documents of high quality and integrating them into the SOMA (Searchable Online Maharishi Archive) software system, this role significantly accelerates efforts to digitize and organize the complete body of Maharishi's teachings on SOMA, benefiting students, faculty, TM teachers, and the public by providing easy access to this valuable knowledge.
Students this Position Appeals to:
This position is ideal for students in any degree program who are inspired to contribute to MIU's preservation of knowledge, aligning with the university's mission of fostering holistic education, and those who are interested in research and history of MIU, archival work, digital preservation, or related fields.
Experience Gained / Advantages for Student:
  • Hands-on experience in archival sorting and procedures of preservation, digitization, and documentation methods while gaining an understanding of Vedic literature.
  • Enhancement of organizational skills in the workplace, as well as computer skills, including proficiency in Adobe Pro and other archival software.
  • Expand the accessibility of valuable historical resources regarding Maharishi, the history of the TM Org and MIU.
Job Responsibilities:
  1. Scan archival documents with precision and care to ensure high-quality digital reproduction.
  2. Upload documents to the SOMA software and input important publishing information.
  3. Assess and categorize documents and transcripts.
  4. Organize the archival collections that are presently held by MIU archives to preserve them according to standard archival procedures.
  5. Assist in publishing reference materials for student and faculty research.

Job Qualifications:
  • Trustworthy and diligent in handling secure documents, with awareness of security and responsibility of keeping materials safe.
  • Strong work ethic with attention to detail and organizational skills.
  • Desire to learn about archival practices.
  • Proficient in computer skills, including Adobe Pro, with a quick ability to learn new applications such as SOMA software.

Location: Library
Supervisor: Gail Crotta, Archives Director & Head Archivist
MIU Archives: Maharishi Global Archives & Collections - at the MIU Depository
ONLY STUDENTS ELIGIBLE FOR FEDERAL WORK-STUDY (FWS) MAY APPLY

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