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Apprentice Administrator Jobs in California (NOW HIRING)

SBSBTC

Contracts Administrator II

National City, CA · On-site

Job Summary The Contracts Administrator II is responsible for managing contracts during execution ... A., Technical/Vocational trade school, or apprenticeship * College degree preferred Working ...

Elite Team Offices

Contract Administrator ETO

Clovis, CA · On-site

$26 - $31/hr

... Track apprenticeship and public works compliance requirements. • Assist with owner, auditor, and agency requests. • Maintain compliance records and supporting documentation. Administrative ...

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Apprentice Administrator information

See California salary details

$34.5K

$72.4K

$113K

How much do apprentice administrator jobs pay per year?

As of Aug 9, 2026, the average yearly pay for apprentice administrator in California is $72,429.00, according to ZipRecruiter salary data. Most workers in this role earn between $56,700.00 and $92,300.00 per year, depending on experience, location, and employer.

What are some common challenges apprentice administrators face during their training period?

Apprentice Administrators often encounter challenges such as balancing hands-on administrative tasks with ongoing learning requirements and adapting to new workplace technologies or systems. Managing time effectively can be tricky, especially when juggling coursework deadlines with day-to-day office responsibilities. Additionally, building confidence when communicating with more experienced colleagues and learning to prioritize tasks efficiently are key hurdles. Support from mentors and clear communication with supervisors can help apprentices navigate these challenges successfully.

What is the difference between Apprentice Administrator vs Office Administrator?

FeatureApprentice AdministratorOffice Administrator
Required CredentialsBasic education, often on-the-job trainingHigh school diploma or equivalent, possibly some administrative certifications
Work EnvironmentTraining setting, entry-level office tasksEstablished office, regular business hours
Employer & Industry UsageApprenticeships in various industries, including admin rolesStandard administrative roles across industries
Common Search & ComparisonYesYes

The Apprentice Administrator is an entry-level role focused on learning administrative tasks through on-the-job training, often within an apprenticeship program. In contrast, an Office Administrator is a more experienced professional responsible for managing daily office operations. While both roles involve administrative duties, the Apprentice Administrator is typically in a training phase, whereas the Office Administrator has established responsibilities and skills.

What are the key skills and qualifications needed to thrive as an apprentice administrator?

To thrive as an Apprentice Administrator, you need strong organizational abilities, attention to detail, and basic computer literacy, typically supported by GCSEs or equivalent qualifications. Familiarity with office software such as Microsoft Office Suite and experience using email and scheduling systems are commonly required. Effective communication, a willingness to learn, and strong time management are crucial soft skills in this role. These competencies ensure smooth office operations, accurate record keeping, and successful team collaboration during the apprenticeship.

What is an apprentice administrator?

Apprentice Administrators are entry-level professionals who support administrative tasks while undergoing on-the-job training. They typically work under the supervision of more experienced staff, learning how to handle office duties such as organizing files, managing schedules, and assisting with communications. The apprenticeship allows them to gain practical experience, develop workplace skills, and often work towards a recognized qualification. This role serves as a foundation for advancing into more senior administrative or office management positions.
What are the most commonly searched types of Administrator jobs in California? The most popular types of Administrator jobs in California are:
What cities in California are hiring for Apprentice Administrator jobs? Cities in California with the most Apprentice Administrator job openings:
Apprentice Administrator jobs near you
Infographic showing various Apprentice Administrator job openings in California as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 19% Part Time, 3% Temporary, and 3% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $72,429 per year, or $34.8 per hour.

Contracts Administrator II

SBSBTC

National City, CA • On-site

Full-time

Re-posted 19 days ago

Job description


South Bay Sandblasting & Tank Cleaning, Inc. (SBSBTC) is a shipyard-related subcontractor supporting U.S. Navy and prime contractor ship repair efforts. We are seeking a highly driven Contracts Administrator II with strong estimating and specification analysis experience to support contract execution, change management, and cost development across multiple ship repair projects.

Job Summary

The Contracts Administrator II is responsible for managing contracts during execution, developing accurate estimates, reviewing technical specifications, supporting change management (IDRs/CFRs), and ensuring all internal departments meet contractual obligations related to scope, cost, and schedule.

This position interfaces daily with operations, project management, accounting, and customers.

Must be in San Diego California, we are not looking to relocate candidates at this time.


Responsibilities:

  • Manage Identification Deficiency Reports (IDRs) and Condition Found Reports (CFRs) from initiation through negotiation and closeout.
  • Identify contractual risk, scope gaps, and entitlement issues early and proactively.
  • Support mitigation of contractual disputes through documentation, analysis, and communication.
  • Review ship repair specifications, work items, drawings, and technical manuals to develop accurate cost estimates.
  • Prepare price proposals and estimates for tank cleaning, flushing, preservation, and related services.
  • Validate labor hours, material requirements, and subcontract costs.
  • Support negotiations with customers and prime contractors.
  • Receive, review, and validate customer purchase orders and delivery orders for accuracy, scope, and compliance.
  • Resolve discrepancies in accordance with company procedures.
  • Establish and maintain contract files and tracking logs.
  • Develop and maintain internal reports related to contract status, cost, and progress.
  • Assist with contracts cost and progress analysis in support of billing and revenue recognition.
  • Attend internal coordination meetings with operations, QA, and management.
  • Attend in-person and virtual meetings with customers and shipyard representatives.
  • Conduct occasional ship checks / walkthroughs to support estimating, scope validation, and change documentation.

Requirements and Skills:

  • Minimum 2+ years of experience in contracts administration and/or estimating within ship repair or shipyard environments
  • Strong experience reading and interpreting ship repair specifications, work items, and technical drawings
  • Proven ability to develop accurate, defensible estimates
  • Familiarity with Navy ship systems and shipyard processes
  • Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook)
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to manage multiple priorities
  • Detail-oriented with a proactive, problem-solving mindset
  • Go-getter mentality - takes initiative, follows issues through to resolution, and does not wait to be told what to do

Education Requirements:

  • High school diploma or GED, B.A., Technical/Vocational trade school, or apprenticeship
  • College degree preferred

Working Environment and Physical Demands:

Must be able to sit and stand, will be in an office setting, must be flexible to work varying schedules and hours as needed (fulltime). Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Other requirements:

This employer participates in E-Verify. Ability to read technical English is a must. Must be authorized to work in the U.S. Must be able to pass background screening to obtain access to all Shipyards.


To respond to this ad, you:

  • MUST provide us with a resume

If all requirements listed above are not provided your application will not be considered.

Please respond to this ad on our website: https://sbsbtc.applicantpro.com/jobs/

Women, veterans, and their spouses are encouraged to apply.

We are an Equal Opportunity Employer. EEO/AA M/F D/V

Job Type: Full-time


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