Ap Resolution Specialist Jobs (NOW HIRING)

Senior Accounts Payable Specialist

Hellas, a TenCate company
Location: Cedar Park, TX
Department: Accounting
Job Type: Full-Time

Company Overview

Hellas, a TenCate company, is a leading sports construction contractor headquartered in Cedar Park, Texas. The company specializes in the construction of sports facilities and synthetic surfaces, including artificial turf manufacturing, base construction, and the planning, installation, and maintenance of fields, tracks, and tennis courts. As a fully integrated sports construction company, Hellas supports projects from concept through completion with in-house expertise across sales, operations, quality, project management, maintenance, and warranty.

Position Summary

Hellas is seeking an experienced Senior Accounts Payable Specialist to support a high-volume, fast-paced accounting environment. This role is responsible for accurate and timely full-cycle accounts payable processing, vendor account management, reconciliations, payment support, and resolution of complex invoice and payment issues.

The Senior Accounts Payable Specialist will work closely with Accounting, Project Managers, vendors, and subcontractors to ensure invoices are properly coded, supported, approved, and paid in accordance with company requirements. Microsoft Dynamics experience is required for this position. The ideal candidate is highly organized, detail-oriented, comfortable managing a significant workload and strict deadlines, and able to independently resolve AP-related issues.

Key Responsibilities

Accounts Payable Processing

•          Manage full-cycle accounts payable processing, including reviewing, verifying, coding, matching, and entering invoices and supporting documentation.

•          Process a high volume of invoices accurately and within established deadlines.

•          Review invoices for appropriate approvals, coding, supporting documentation, and compliance with company policies and procedures.

•          Use Microsoft Dynamics to process accounts payable transactions, maintain vendor information, research payment activity, and support AP reporting and workflow requirements.

•          Prepare and support payment runs, including checks and electronic payments, and verify invoice and payment matching.

•          Research and resolve complex invoice discrepancies, duplicate invoices, payment issues, credits, and other vendor account concerns.

•          Maintain accurate and organized accounts payable records and supporting documentation.

Vendor & Subcontractor Management

•          Maintain vendor setup and account information, including required documentation and credit-related records.

•          Reconcile vendor accounts and monthly statements, investigate outstanding items, and resolve discrepancies in a timely manner.

•          Communicate professionally with vendors and internal stakeholders regarding invoice status, payment questions, missing documentation, and account discrepancies.

•          Work closely with Project Managers to support accurate payment of subcontractors and ensure required lien waivers, insurance documentation, and other supporting records are properly tracked.

Accounting Support & Process Improvement

•          Support month-end close activities related to accounts payable, including invoice cutoff, account review, reconciliations, and accrual support as assigned.

•          Partner with other accounting team members to research transactions, resolve account issues, and support accurate financial reporting.

•          Identify opportunities to improve accounts payable processes, controls, documentation, and system utilization.

•          Provide guidance and support to other AP team members as needed and serve as a resource for more complex accounts payable questions.

•          Maintain confidentiality of sensitive vendor, employee, financial, and company information.

•          Perform additional accounting and accounts payable duties as assigned based on business needs.

Qualifications

•          4+ years of progressive accounts payable experience, including high-volume invoice processing and vendor account management; 5+ years preferred.

•          Microsoft Dynamics experience required; candidates must have hands-on experience using Microsoft Dynamics in an accounting or accounts payable environment.

•          Strong knowledge of full-cycle accounts payable processes, including invoice coding, matching, payment processing, vendor reconciliations, and discrepancy resolution.

•          Experience working with general ledger coding and understanding the impact of accounts payable transactions on financial records.

•          Strong attention to detail and a high degree of accuracy.

•          Excellent organizational and time-management skills with the ability to manage multiple priorities and meet strict deadlines.

•          Strong problem-solving skills and ability to independently research and resolve invoice, payment, and vendor issues.

•          Professional written and verbal communication skills with the ability to work effectively with vendors, Project Managers, subcontractors, and internal accounting teams.

•          Proficiency with Microsoft Office, particularly Excel and Outlook.

•          Ability to handle confidential information with discretion and professionalism.

Preferred Qualifications

•          Accounts payable experience within construction, project-based, manufacturing, or other high-volume environments.

•          Experience supporting subcontractor payments, lien waivers, certificates of insurance, or other construction-related vendor requirements.

•          Experience assisting with month-end close, accruals, account reconciliations, or related accounting activities.

Why Join TenCate

•          Opportunity to play an important role within the accounting function of Hellas, a TenCate company.

•          Collaborative, team-oriented environment with exposure to accounting, project management, operations, vendors, and subcontractors.

•          Competitive compensation and comprehensive benefits package, including medical, dental, vision, paid time off, holidays, and 401(k).

Work Authorization

Candidates must be authorized to work in the United States without current or future employer sponsorship.

Equal Employment Opportunity

Hellas, a TenCate company, is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants and do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, genetic information, or any other status protected by applicable law.

Headquartered in Cedar Park, TX, Hellas is proud to be the largest sports construction contractor in the U.S. Specializing in the construction of sports facilities and synthetic surfaces, we manage all aspects of our business in-house, including artificial turf manufacturing, base construction, sports lighting, and the installation and maintenance of fields, tracks, and tennis courts. We pride ourselves on being a fully integrated sports construction company, which allows us to control every part of the process - from marketing and sales to project management, quality control, and warranties.