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Ap Assistant Jobs in Chicago, IL (NOW HIRING)

HRG Realty Management LLC

AP Clerk

Chicago, IL · On-site

$19.25 - $24.25/hr

Monitor utility invoices, recurring expenses & contracted billing for properties * Assist with 1099 year-end reporting alongside AP Manager * Receive incoming rent payments, scan and post to ...

Aston Carter

Ap/ar Coordinator

Hammond, IN · On-site

$54K - $61K/yr

AP/AR Coordinator The AP/AR Coordinator supports day-to-day accounting operations across both ... Provide backup support to Accounts Payable personnel and assist with workload coverage as needed.

TCA Health Inc.

AP/Payroll Specialist

Chicago, IL · On-site

$55K - $72K/yr

Job Title: AP/Payroll Specialist Department: Finance Reports To: Controller FLSA Status: F/T, ... Responsible for preparation and assist with year-end audit procedures. * Responsible for ...

TCA Health Inc.

AP/Payroll Specialist

Chicago, IL · On-site

$55K - $60K/yr

Job Title: AP/Payroll Specialist Department: Finance Reports To: Controller FLSA Status: F/T, ... Responsible for preparation and assist with year-end audit procedures. * Responsible for ...

PSW Group

AP Accountant

Chicago Heights, IL · On-site

$75K - $85K/yr

AP Accountant The AP Accountant will support the plant accounting function of Trialco. This ... Utilize accounting software, to maintain accurate and up-to-date cost accounting records. * Assist ...

Robert Half

Accounting Assistant

Carol Stream, IL · On-site

$20 - $22/hr

We are looking for an Accounting Assistant to join a team in Carol Stream, Illinois for a Contract ... Provide general administrative support for AP and AR functions, including reconciliation and ...

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All JobsAp JobsAp Assistant JobsAp Assistant Jobs in Chicago, IL

Ap Assistant information

See Chicago, IL salary details

$12

$19

$37

How much do ap assistant jobs pay per hour?

As of Aug 30, 2026, the average hourly pay for ap assistant in Chicago, IL is $19.82, according to ZipRecruiter salary data. Most workers in this role earn between $17.02 and $20.97 per hour, depending on experience, location, and employer.

What is an AP assistant?

AP Assistants, or Accounts Payable Assistants, are professionals responsible for managing and processing invoices, payments, and other financial transactions within an organization. Their primary duties involve verifying and reconciling bills, maintaining financial records, and ensuring timely payments to vendors and suppliers. They play a crucial role in supporting the accounting department by helping maintain accurate and up-to-date accounts payable records. Attention to detail, organizational skills, and familiarity with accounting software are important for this role.

What are the key skills and qualifications needed to thrive as an AP assistant, and why are they important?

To thrive as an AP (Accounts Payable) Assistant, you need a solid understanding of basic accounting principles, attention to detail, and often an associate’s degree in accounting or finance. Familiarity with accounting software like QuickBooks, SAP, or Oracle, as well as proficiency in Microsoft Excel, is typically required. Strong organizational skills, time management, and effective communication help you manage deadlines and collaborate with vendors and internal teams. These competencies ensure accurate processing of invoices and payments, minimizing errors and supporting the financial health of the organization.

What are some common challenges AP assistants face when managing invoice processing, and how can they effectively overcome them?

Accounts Payable Assistants often encounter challenges such as handling high volumes of invoices, ensuring accuracy in data entry, and meeting tight payment deadlines. To effectively manage these tasks, it’s important to develop strong organizational skills, use automated accounting software, and communicate clearly with vendors and internal teams to resolve discrepancies promptly. Staying proactive and detail-oriented can help minimize errors and improve workflow efficiency, making invoice processing smoother and more reliable.

What is the difference between Ap Assistant vs Accounts Payable Clerk?

AspectAp AssistantAccounts Payable Clerk
CredentialsHigh school diploma; some roles may require basic accounting knowledgeHigh school diploma; familiarity with accounting software
Work EnvironmentOffice setting, supporting accounting teamsOffice environment, handling invoice processing and payments
Employer & IndustryBusinesses, finance departments, accounting firmsCorporations, small businesses, finance departments
Common Search & ComparisonOften compared for entry-level accounting support rolesMore specialized in invoice and payment processing

The Ap Assistant and Accounts Payable Clerk roles share similarities in supporting accounting functions and working in office environments. However, the Ap Assistant typically provides broader administrative support within the accounting department, while the Accounts Payable Clerk focuses specifically on processing invoices and managing payments. Both roles are essential in finance operations but differ in scope and specialization.

What are the most commonly searched types of Ap jobs in Chicago, IL?

The most popular types of Ap jobs in Chicago, IL are:

Ap Assistant jobs near you
Infographic showing various Ap Assistant job openings in Chicago, IL as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution, with an average salary of $41,221 per year, or $19.8 per hour.

AP Clerk

Chicago, IL • On-site

HRG Realty Management LLC
See more jobs at HRG Realty Management LLCexternal

$19.25 - $24.25/hr

Full-time

Posted 9 days ago

Job description

About Company:

Horizon Realty Group is a Chicago-based and family-owned/operated property management company that manages and rents 26 high-value apartments in Chicago's nicest neighborhoods--including Edgewater, Uptown, Rogers Park, Lakeview, and Lincoln Park.  Horizon also manages The Merion, an independent senior living community in Evanston.

Horizon is always looking for qualified and talented individuals to join our growing family.  

About the Role:

The AP/AR position is responsible for processing and maintaining accurate vendor invoices, payments and monthly reporting for Horizon portfolios.  This position ensures timely and accurate payment of invoices, maintains vendor relationships, and supports the accounting department with administrative and financial functions related to residential and/or commercial property operations.

Minimum Qualifications:

  • High school diploma or equivalent in Accounting Course Work
  • Proficiency with accounting software and Microsoft Office Suite, especially Excel.
  • Knowledge of Real Estate/Property Management Industry
  • Ability to manage multiple deadlines in a fast-paced environment
  • Ability to work independently and collaboratively within a team environment.

Preferred Qualifications:

  • Experience with Yardi Management Software, Payscan & Checkscanning softwares
  • Excellent communication and interpersonal skills.
  • Proven experience of at least 3-5 years in accounts payable or a similar finance role.
  • Strong numerical aptitude and attention to detail.

Responsibilities:

  • Process/Review various types of accounts payable transactions including the entry of vendor invoices, manual & emergency check requests by ownership
  • Review/Scan/Upload received invoices both electronically and paper submitted invoices to 3rd party data input contractor for input
  • Verify invoice approvals, supporting documentation, and proper GL coding
  • Enter invoices into Payscan accounting software accurately & timely
  • Prepare & process weekly check runs, ACH payments
  • Reconcile vendor statements and resolve invoice discrepanices or payment issues
  • Maintain organized accounts payable records relating to COI's
  • Communicate with vendors regarding payment status, missing documentation, and account inquiries
  • Assist Controller with month-end and quarter-end closing processes for utilities & contractual agreements
  • Monitor utility invoices, recurring expenses & contracted billing for properties
  • Assist with 1099 year-end reporting alongside AP Manager
  • Receive incoming rent payments, scan and post to appropriate resident ledgers
  • Perform additional administrative and accounting duties as assigned

Skills:

The AP Clerk utilizes strong organizational and analytical skills daily to ensure invoices are processed accurately and payments are made on time, which helps maintain positive vendor relationships. Proficiency in accounting software and Excel is essential for managing data entry, reconciling accounts, and generating reports efficiently. Communication skills are used to liaise with vendors and internal teams to resolve discrepancies and clarify payment terms. Attention to detail is critical to identify errors or inconsistencies in financial documents, preventing costly mistakes. Time management and multitasking skills enable the AP Clerk to handle a high volume of transactions while meeting strict deadlines and supporting month-end closing activities.


Monday thru Friday 9am to 5pm

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