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Alumni Director Jobs in Wisconsin (NOW HIRING)

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Alumni Director information

What are the key skills and qualifications needed to thrive as an alumni director?

To thrive as an Alumni Director, you need strong organizational skills, experience in event planning and fundraising, and typically a bachelor’s degree in communications, marketing, or a related field. Familiarity with alumni database management systems (such as Raiser’s Edge or Salesforce), email marketing platforms, and social media tools is critical. Exceptional interpersonal communication, networking abilities, and leadership skills help build lasting relationships and foster alumni engagement. These competencies are essential for maintaining vibrant alumni networks, supporting institutional advancement, and achieving engagement goals.

How does an alumni director typically collaborate with other departments within an educational institution?

An Alumni Director frequently works closely with departments such as Admissions, Career Services, and Advancement to strengthen alumni engagement and support institutional goals. For example, they might coordinate with Career Services to facilitate mentorship programs or with the Advancement Office for fundraising initiatives. Effective collaboration ensures that alumni relations strategies align with overall institutional priorities, leading to mutually beneficial outcomes. This cross-departmental teamwork is essential for fostering a vibrant alumni network and supporting student success.

What is the difference between Alumni Director vs Development Coordinator?

AspectAlumni DirectorDevelopment Coordinator
Required CredentialsBachelor's degree, experience in alumni relations or developmentBachelor's degree, experience in fundraising or development
Work EnvironmentEducational institutions, alumni officesNonprofits, educational institutions, fundraising teams
Employer & Industry UsageUniversities, collegesCharities, educational institutions
Common Search & ComparisonAlumni engagement, alumni relationsFundraising, donor relations

The Alumni Director primarily focuses on maintaining relationships with alumni, organizing events, and fostering alumni engagement. In contrast, the Development Coordinator supports fundraising efforts, manages donor databases, and assists with campaigns. While both roles require communication skills and experience in education or nonprofit sectors, the Alumni Director emphasizes alumni relations, whereas the Development Coordinator concentrates on fundraising activities.

What does an alumni director do?

An alumni director manages relationships with graduates of an organization or institution, coordinating events, communications, and programs to engage alumni. They often oversee fundraising efforts, maintain alumni databases, and foster a sense of community among former students or members.

What are the most commonly searched types of Alumni jobs in Wisconsin?

The most popular types of Alumni jobs in Wisconsin are:

What cities in Wisconsin are hiring for Alumni Director jobs?

Cities in Wisconsin with the most Alumni Director job openings:

Alumni Director jobs near you
Infographic showing various Alumni Director job openings in Wisconsin as of August 2026, with employment types broken down into 2% As Needed, 83% Full Time, 12% Part Time, 1% Temporary, and 2% Contract. Highlights an 91% Physical, 3% Hybrid, and 6% Remote job distribution.

Senior Program Manager / Program Manager, Alumni Communities

Wisconsin Foundation and Alumni Association

Madison, WI • Hybrid

$116K - $117K/yr

Full-time

Retirement

This job post has expired today. Applications are no longer accepted.

Job description

Overview
The Wisconsin Foundation and Alumni Association (WFAA), the private fundraising and alumni relations organization for UW-Madison, seeks a dynamic Program Manager for Alumni Communities. This position manages WFAA's international alumni chapter network, providing oversight, volunteer engagement and facilitating administrative support. The Program Manager leads processes, resources, training, and communications that enable a strong, sustainable volunteer-led program; builds and maintains positive relationships with international alumni leaders; establishes best practices for engagement; and ensures alignment with WFAA and university priorities.
Under the leadership of the Senior Managing director, the Program Manager collaborates with campus partners in advancing UW-Madison's international engagement and advancement goals may include serving as project manager for divisionally sponsored events and activities. This position requires international travel and the ability to work occasional evenings and weekends as business needs dictate. This position is a hybrid role and will require you to work in the office at least two days weekly.
Please note: This position can be filled as a Senior Program Manager or Program Manager, depending on the skills/experience of the selected candidate.
Who is WFAA?
The Wisconsin Foundation and Alumni Association is a private, nonprofit corporation that encourages individuals and organizations to make gifts to the university and to connect with the UW. In 2014, the UW Foundation merged with the Wisconsin Alumni Association® to better serve a growing population of UW alumni and donors. We believe that private support grows out of good relationships between campus leaders, faculty and program staff who need support, and the alumni and friends who want to invest in UW-Madison. We provide important engagement opportunities to link UW-Madison alumni to each other and to their alma mater, building a strong community of Badgers.
Diversity and Inclusion:
Just as the university community benefits from differing viewpoints, perspectives, and experiences, inclusion and diversity are imperative for the success of our mission. WFAA values people and the differences that they bring to the organization, and creates an environment in which all staff members and constituents feel respected and have opportunities to thrive.
Essential Functions
Program Management
  • Lead and manage processes, resources, and infrastructure that support a sustainable, volunteer-led international alumni chapter network.
  • Lead the planning, development, and implementation of volunteer training programs and communications.
  • Collaborate with colleagues across functional areas to develop and execute annual plans that engage alumni and donors through high-quality, mission-aligned activities.
  • Develop and manage relationships with faculty, staff speakers, and other program content providers.
  • Communicate regularly with internal and external stakeholders regarding program goals, progress, and outcomes.
  • Apply engagement metrics and data insights to strategic planning and continuous improvement.
  • Implement organizational efforts to plan and execute divisionally sponsored and high-level international events, meetings, and activities.
  • Participate in on-site support during programs and events, including coordination with local partners on travel logistics, transportation, and day-of execution.
  • Conduct secondary research on constituents, companies, and industry sectors to develop briefing materials and strategic planning.

Constituent Relations
  • Manage a portfolio of international alumni chapters and volunteers by cultivating relationships and deepening engagement.
  • Develop customized communication and volunteer engagement strategies tailored to the needs and goals of individual alumni communities.
  • Ensure exceptional customer experience for internal and external constituents.
  • Communicate proactively and consistently with alumni, volunteers, and internal stakeholders.
  • Intentionally solicit feedback from alumni to inform the design and improvement of programs, resources, training, and communications.
  • Strengthen relationships with alumni and donors by participating in organization- and chapter-sponsored activities.
  • Proactively inform leadership of emerging issues and opportunities, along with recommended solutions.
  • Guide the work of a project coordinator supporting alumni communities.

Administration
  • Manage and oversee program evaluation, assessment, and data collection.
  • Demonstrate understanding of and effectively utilize organizational administrative policies, processes, and technology tools.
  • Manage programs, program budgets and project plans to ensure deadlines are met and resources are used effectively.
  • Maintain documentation related to program concept, design, and development.
  • Initiate, manage, and report on alumni engagement outcomes and metrics.
  • Actively identify opportunities for process improvement and implement enhancements when appropriate.
  • Support a service-oriented culture in alignment with WFAA's mission, values, and philosophy.

Qualifications
Required Qualifications:
  • Bachelor's degree or equivalent professional experience
  • 3+ years' full-time professional experience with program planning, event implementation, customer service and/or relationship/volunteer management.
  • Experience in international relations, cultural awareness or global engagement.
  • Ability to collect, analyze, and present data to inform programmatic and strategic decisions.
  • Excellent oral and written skills; at ease when speaking and presenting ideas in a group setting. Willingness to share knowledge and initiate knowledge transfer.
  • Ability to work independently, take initiative, demonstrated engagement in projects and meet deadlines.
  • Deliver and receive feedback objectively for the good of the team and the project.
  • Ability to manage multiple priorities.

Other Qualifications:
  • Experience in higher education advancement and working with volunteers and donors is preferred.
  • Experience using constituent databases and presentation software.
  • High degree of proficiency in Microsoft Office (Word, Excel and Outlook).
  • Acumen to learn and utilize software, databases and other technology resources and tools.

At WFAA, we are dedicated to creating an inspiring, creative, and respectful work environment for our employees. We offer competitive pay and an outstanding benefits program, including a generous 10% 401k contribution after just one year of service! Join us and be part of a team that values your growth and well-being. Click here to learn more about our employee benefits!
The Wisconsin Foundation and Alumni Association is an Equal Opportunity Employer *The Wisconsin Foundation and Alumni Association (advanceuw.org) is the "doing business as" name of the merged organization comprising the University of Wisconsin Foundation (supportuw.org) and the Wisconsin Alumni Association (uwalumni.com). Its legal corporate name is registered as the University of Wisconsin Foundation.

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