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Alumni Assistant Jobs in Washington (NOW HIRING)

Virginia Jobs

VP Administrative Assistant

Fairfax, VA · On-site

$26/hr

Advancement and Alumni Relations Classification: GMU Worker Job Category: Part-Time / Hourly Wage ... Provide backup administrative support for the Vice President during the Executive Assistant ...

New

Howard University

Executive Assistant

Washington, DC · On-site

Coordinate annual Alumni Symposium, Founders Day, and annual Glaucoma Symposium. * Arrange guest ... Prepare and assist with the development of department budget and proposals. * Prepare annual and ...

The Community Church

Development Coordinator

Ashburn, VA · On-site

$44K - $59K/yr

Collaborate with the Marketing & Communications team to create donor, alumni, and advancement-focused communications. * Assist with newsletters, annual reports, fundraising appeals, campaign updates ...

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Alumni Assistant information

How does an alumni assistant typically collaborate with other departments within a university?

Alumni Assistants often work closely with departments such as Career Services, Development, and Communications to organize events, manage alumni databases, and support outreach initiatives. They help coordinate networking opportunities, communicate updates, and facilitate alumni engagement in university programs. This collaboration ensures that alumni remain connected to the institution and can contribute to its growth. Teamwork and strong communication skills are essential, as the role often involves cross-departmental projects and regular interaction with staff, faculty, and alumni.

What is an alumni assistant?

Alumni Assistants are professionals who support the alumni relations department of an educational institution or organization. Their main responsibilities include maintaining alumni databases, organizing events and reunions, facilitating communication between alumni and the institution, and assisting with fundraising or outreach activities. They play a key role in building lasting relationships with graduates and encouraging their continued engagement and support. Alumni Assistants often serve as a point of contact for alumni inquiries and help coordinate programs that strengthen the alumni community.

What is the difference between Alumni Assistant vs Career Services Coordinator?

AspectAlumni AssistantCareer Services Coordinator
Required CredentialsHigh school diploma or associate degree; some roles may prefer bachelor'sBachelor's degree often required; relevant certifications beneficial
Work EnvironmentEducational institutions, alumni offices, non-profit organizationsUniversities, colleges, career centers, educational institutions
Employer & Industry UsageUsed in alumni relations, development offices, and student servicesCommon in career services, student affairs, and employment offices

The Alumni Assistant typically focuses on maintaining alumni relations, event coordination, and communication within educational institutions or alumni organizations. In contrast, the Career Services Coordinator handles career counseling, job placement, and employment programs for students and alumni. While both roles support educational communities, the Alumni Assistant emphasizes alumni engagement, whereas the Career Services Coordinator concentrates on career development and employment support.

What are the key skills and qualifications needed to thrive as an alumni assistant, and why are they important?

To thrive as an Alumni Assistant, you need strong organizational skills, attention to detail, and experience in customer service or administrative roles, often supported by a bachelor’s degree. Familiarity with alumni management software, databases, and proficiency in Microsoft Office Suite are typically required. Excellent interpersonal skills, professionalism, and effective communication help you build positive relationships with alumni and stakeholders. These abilities ensure smooth event coordination, maintain accurate records, and foster lasting engagement between the institution and its alumni network.

What are the most commonly searched types of Alumni jobs in Washington?

The most popular types of Alumni jobs in Washington are:

What are popular job titles related to Alumni Assistant jobs in Washington?

For Alumni Assistant jobs in Washington, the most frequently searched job titles are:

What job categories do people searching Alumni Assistant jobs in Washington look for?

The top searched job categories for Alumni Assistant jobs in Washington are:

What cities in Washington are hiring for Alumni Assistant jobs?

Cities in Washington with the most Alumni Assistant job openings:

Alumni Assistant jobs near you

Accounts Payable & Expense Specialist

USNA Alumni Association & Foundation

Annapolis, MD • On-site

$23.84 - $29.80/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 29 days ago

Job description

The Accounts Payable & Expense Specialist plays a key role in supporting the financial operations of the Association and Foundation through the accurate and timely processing of invoices, employee expense reports, vendor payments, and related accounting activities. This position works closely with employees, vendors, Class Presidents, and Finance team members to ensure compliance with organizational policies, maintain strong internal controls, and provide excellent customer service. The ideal candidate is detail-oriented, organized, customer-focused, and comfortable managing multiple priorities in a fast-paced environment. This is a non-exempt position reporting to the Director, Financial Operations.
This position offers a competitive salary commensurate with experience and the opportunity to participate in the organization's annual bonus program, when eligible. Bonus awards are discretionary and not guaranteed. You would also be eligible for a generous benefits plan which includes medical, dental, vision, an FSA, an HSA, a fully-vested 403(b) retirement plan with employer matching, 22 days of accrued paid time off (PTO) per fiscal year, 14 paid holidays per calendar year, group life insurance, short-term & long-term disability, identity theft protection, and annual opportunities for professional development. Although not guaranteed, certain additional benefits may be offered through the Naval Academy, such as use of certain recreational facilities (including the Brigade Sports Complex gym, marina and indoor/outdoor pools), as well as category II eligibility for employee children to apply to the Naval Academy Primary School.
ABOUT THE U.S. NAVAL ACADEMY ALUMNI ASSOCIATION & FOUNDATION
The U.S. Naval Academy Alumni Association & Foundation is a mission-driven organization dedicated to connecting and supporting alumni and the U.S. Naval Academy community so that the Brigade of Midshipmen and alumni can serve at their full potential for the good of the nation. Our team offices out of the Fluegel Alumni Center, located at 301 King George Street in Annapolis, Maryland, near the U.S. Naval Academy and historic downtown Annapolis. From this beautiful and welcoming setting, we support alumni engagement, philanthropy, events, communications, operations, and administrative services that strengthen the Naval Academy community.
At the Alumni Association & Foundation, our culture is guided by the values of Integrity, Respect, Service, Teamwork, and Growth. We look for professionals who are energized by meaningful work, committed to excellence, and motivated by the opportunity to serve a community grounded in leadership, service, and tradition. If you are inspired by mission-focused work and want to be part of an organization guided by these values, we encourage you to apply. At the U.S. Naval Academy Alumni Association & Foundation, you will join dedicated colleagues who take pride in supporting the Naval Academy community, strengthening alumni connections, and contributing to work that has purpose and lasting impact.
Qualifications
  • Minimum one (1) year of accounts payable, accounting, or related finance experience, preferably within a nonprofit environment.
  • Working knowledge of accounting principles, accounts payable processes, and employee expense reporting.
  • Experience with Blackbaud Financial Edge NXT, BBXP, Concur, or similar financial systems preferred.
  • Experience maintaining vendor records and supporting annual audit and 1099 reporting preferred.
  • Proficiency in Microsoft Excel and other Microsoft Office applications.
  • Strong organizational, analytical, and problem-solving skills with exceptional attention to detail.
  • Excellent communication and customer service skills, with the ability to manage multiple priorities and deadlines.
  • Ability to maintain confidentiality and exercise sound judgment when handling sensitive financial information.

Responsibilities
  • Process invoices, employee expense reports, and vendor payments through Blackbaud Financial Edge NXT/BBXP, ensuring appropriate coding, approvals, and supporting documentation are complete.
  • Review invoice and expense submissions for accuracy, compliance with organizational policies, and proper general ledger and project coding.
  • Support weekly AP processing, including check and EFT payment runs, cash requirement reviews, and payment documentation.
  • Maintain vendor records, including W-9s, ACH/EFT information, remit-to addresses, and year-end reporting documentation.
  • Serve as a primary point of contact for employees and vendors regarding invoices, payments, expense reports, and related questions.
  • Coordinate class-related invoices and payment requests, working directly with Class Presidents and vendors to resolve questions and ensure timely payment processing.
  • Reconcile AP-related accounts and activity and prepare correcting or reclassifying journal entries as needed.
  • Assist with month-end close, annual audit support, and 1099 preparation and reporting.
  • Support AP workflows, SOP compliance, process improvements, and document management.
  • Assist with special projects and other duties as assigned.

Apply: Please go to and apply on our website.
The USNA Alumni Association and Foundation is an Equal Opportunity Employer
Veterans encouraged to apply

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