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Alumni Assistant Jobs in California (NOW HIRING)

Cal Alumni Association

Data Team Student Assistant

Berkeley, CA · On-site

$18.50 - $23.50/hr

Data Team Student Assistant Join our dynamic team at Cal Alumni Association --UC Berkeley (CAA) as a Student Assistant, where you'll contribute to the management of alumni engagement data. This role ...

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Alumni Assistant information

How does an alumni assistant typically collaborate with other departments within a university?

Alumni Assistants often work closely with departments such as Career Services, Development, and Communications to organize events, manage alumni databases, and support outreach initiatives. They help coordinate networking opportunities, communicate updates, and facilitate alumni engagement in university programs. This collaboration ensures that alumni remain connected to the institution and can contribute to its growth. Teamwork and strong communication skills are essential, as the role often involves cross-departmental projects and regular interaction with staff, faculty, and alumni.

What is an alumni assistant?

Alumni Assistants are professionals who support the alumni relations department of an educational institution or organization. Their main responsibilities include maintaining alumni databases, organizing events and reunions, facilitating communication between alumni and the institution, and assisting with fundraising or outreach activities. They play a key role in building lasting relationships with graduates and encouraging their continued engagement and support. Alumni Assistants often serve as a point of contact for alumni inquiries and help coordinate programs that strengthen the alumni community.

What is the difference between Alumni Assistant vs Career Services Coordinator?

AspectAlumni AssistantCareer Services Coordinator
Required CredentialsHigh school diploma or associate degree; some roles may prefer bachelor'sBachelor's degree often required; relevant certifications beneficial
Work EnvironmentEducational institutions, alumni offices, non-profit organizationsUniversities, colleges, career centers, educational institutions
Employer & Industry UsageUsed in alumni relations, development offices, and student servicesCommon in career services, student affairs, and employment offices

The Alumni Assistant typically focuses on maintaining alumni relations, event coordination, and communication within educational institutions or alumni organizations. In contrast, the Career Services Coordinator handles career counseling, job placement, and employment programs for students and alumni. While both roles support educational communities, the Alumni Assistant emphasizes alumni engagement, whereas the Career Services Coordinator concentrates on career development and employment support.

What are the key skills and qualifications needed to thrive as an alumni assistant, and why are they important?

To thrive as an Alumni Assistant, you need strong organizational skills, attention to detail, and experience in customer service or administrative roles, often supported by a bachelor’s degree. Familiarity with alumni management software, databases, and proficiency in Microsoft Office Suite are typically required. Excellent interpersonal skills, professionalism, and effective communication help you build positive relationships with alumni and stakeholders. These abilities ensure smooth event coordination, maintain accurate records, and foster lasting engagement between the institution and its alumni network.
What are the most commonly searched types of Alumni jobs in California? The most popular types of Alumni jobs in California are:
What are popular job titles related to Alumni Assistant jobs in California? For Alumni Assistant jobs in California, the most frequently searched job titles are:
What job categories do people searching Alumni Assistant jobs in California look for? The top searched job categories for Alumni Assistant jobs in California are:
What cities in California are hiring for Alumni Assistant jobs? Cities in California with the most Alumni Assistant job openings:
Alumni Assistant jobs near you
Infographic showing various Alumni Assistant job openings in California as of August 2026, with employment types broken down into 1% As Needed, 67% Full Time, 27% Part Time, 3% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Asst Dir of Alumni Affairs

University of South Carolina

Los Angeles, CA • On-site

$72K - $86K/yr

Full-time

Medical, Life, Retirement, PTO

Posted 16 days ago

Job description

Posting Summary
Logo Posting Number STA00561PO26 Job Family Alumni Relations and Development Job Function Alumni Relations USC Market Title Alumni Affairs Coordinator Link to USC Market Title https://uscjobs.sc.edu/titles/138264 Job Level P3 - Professional Business Title (Internal Title) Asst Dir of Alumni Affairs Campus Aiken Work County Aiken College/Division USC Aiken College/Division Level Department AIK Alumni Relations State Pay Range G10 USC Market Range MRG - $57,779 $72,224 $86,669 Anticipated Hiring Range $57,779 - $72,224 Location of Vacancy Part/Full Time Full Time Hours per Week 37.5 Work Schedule Basis 12 months Job Search Category Alumni Development
About USC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.
Veterans' Preference Statement
The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary
Assistant Director of Alumni Affairs (Administrative Manager I), Salary: $57,779 - $72,224 per year, USCA Alumni Relations

The Assistant Director of Alumni Affairs supports the university's efforts to strengthen alumni engagement, volunteer involvement and philanthropic support. Working collaboratively with Advancement staff, campus partners and alumni leaders, this position assists in the planning and execution of programs, events, communications and outreach initiatives that deepen connections between alumni and USCA while advancing the university's mission and strategic priorities. Knowledge/Skills/Abilities: Knowledge of alumni relations, fundraising, constituent engagement and higher education advancement practices. Strong interpersonal, communication and relationship-building skills with the ability to effectively engage alumni, donors, volunteers, students and campus partners. Demonstrated ability to manage multiple projects and priorities, analyze data, maintain accurate records and utilize CRM and Microsoft Office applications. Ability to work independently, exercise sound judgment, maintain confidentiality and contribute effectively within a collaborative team environment. Minimum requirements: Bachelor's degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience. Application deadline: August 10, 2026. USCA is an AA/EOE. We strive to cultivate an environment that is open, welcoming, and supportive of all individuals.
Job Related Minimum Required Education and Experience
Requires a bachelor's degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Required Certification, Licensure/Other Credentials Preferred Qualifications Knowledge/Skills/Abilities
Knowledge of alumni relations, fundraising, constituent engagement and higher education advancement practices. Strong interpersonal, communication and relationship-building skills with the ability to effectively engage alumni, donors, volunteers, students and campus partners. Demonstrated ability to manage multiple projects and priorities, analyze data, maintain accurate records and utilize CRM and Microsoft Office applications. Ability to work independently, exercise sound judgment, maintain confidentiality and contribute effectively within a collaborative team environment.
Job Duties
Job Duty
Alumni Engagement Programs and Events:
Assists with the planning, coordination and execution of alumni engagement initiatives, including Homecoming, the Annual Golf Tournament, Grad Finale, Senior Gift Campaign, Family Fund activities, alumni recognition programs and other signature events designed to strengthen alumni connection to USCA.
Essential Function Yes Percentage of Time 35 Job Duty
Manages Alumni and Communications and Outreach:
Develops and distributes alumni communications through email, social media, newsletters and other digital platforms. Maintains communication calendars, monitors engagement metrics and recommends opportunities to increase alumni participation and constituent engagement.
Essential Function Yes Percentage of Time 25 Job Duty
Coordinates Alumni Volunteer and Leadership Programs:
Supports the recruitment, onboarding and stewardship of alumni volunteers, advisory board members, chapter leaders and affinity group participants. Maintains volunteer records and assists in creating meaningful opportunities for alumni leadership and involvement.
Essential Function Yes Percentage of Time 20 Job Duty
Maintains Alumni Data and Reporting:
Ensures the accuracy of alumni records within the university CRM system, tracks event participation and engagement activity, prepares reports and assists with survey administration and analysis to inform alumni engagement strategies and decision-making.
Essential Function Yes Percentage of Time 10 Job Duty
Supports Development and Advancement Initiatives:
Collaborates with Development staff to support donor cultivation, stewardship and engagement activities. Assists with alumni giving initiatives, donor recognition efforts and constituent outreach programs designed to strengthen the culture of philanthropy and support the mission of USCA.
Essential Function Yes Percentage of Time 10
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential
Posting Detail Information
Number of Vacancies 1 Desired Start Date Job Open Date 07/27/2026 Job Close Date 08/10/2026 Open Until Filled No Special Instructions to Applicant
In addition to completing the online application, please also upload your resume and a separate cover letter.
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by August 10, 2026.
Quicklink for Posting https://uscjobs.sc.edu/postings/210311 EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

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