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Aec Administrative Assistant Jobs (NOW HIRING)

Zyscovich

Administrative Assistant

Richmond, VA · On-site

$17.75 - $24/hr

The Role The Administrative Assistant provides comprehensive administrative and operational support to technical and business teams within the Architecture, Engineering, and Construction (AEC ...

Stratus Team LLC

Administrative Assistant

Richmond, VA · On-site

$17.75 - $24/hr

The Role The Administrative Assistant provides comprehensive administrative and operational support to technical and business teams within the Architecture, Engineering, and Construction (AEC ...

Pennoni

Administrative Assistant

Leesburg, VA · On-site

$50K - $65K/yr

Pennoni is hiring for an experienced professional to join our team as an Administrative Assistant ... Experience in the AEC industry * Associate's degree * Proposal writing experience * Experience in ...

Pennoni

Administrative Assistant

Leesburg, VA · On-site

$50K - $65K/yr

Pennoni is hiring for an experienced professional to join our team as an Administrative Assistant ... Experience in the AEC industry * Associate's degree * Proposal writing experience * Experience in ...

Toby's Services Ltd

Administrative Assistant

Queens, NY · On-site

$65K - $80K/yr

You will support day-to-day administrative operations. Responsibilities * Scheduling, meeting ... Familiarity and knowledge with AEC terminology and proposal processes is a plus. * Excellent ...

Pennoni

Administrative Assistant

Leesburg, VA · On-site

$50K - $65K/yr

Pennoni is hiring for an experienced professional to join our team as an Administrative Assistant ... Experience in the AEC industry * Associate's degree * Proposal writing experience * Experience in ...

Grace Design Studios

Administrative Assistant

Fort Myers, FL · On-site

$16.75 - $22.75/hr

The Administrative Assistant will be the first point of contact for clients, visitors, and ... AEC) environment. It is vital that they are a strong representative of the firm by being friendly ...

BKF Engineers

Administrative Assistant

Redwood City, CA · On-site

$25 - $31/hr

We are hiring an Administrative Assistant to work out of our Redwood City Office five days a week ... Strong preference for those with experience in the AEC industry. Physical Demands: Must be able to ...

BKF Engineers

Administrative Assistant

Pleasanton, CA · On-site

$25 - $34.82/hr

We are hiring an Administrative Assistant to work out of our Redwood City Office five days a week ... Strong preference for those with experience in the AEC industry. Physical Demands: Must be able to ...

Mead & Hunt

Administrative Assistant

Arlington, TX · On-site

$16.25 - $21.75/hr

... administrative assistant. This is a regular, full-time position based in our Arlington, TX office ... Experience working for an AEC professional services company If you have strong communication and ...

Mead & Hunt

Administrative Assistant

Arlington, TX · On-site

$16.25 - $21.75/hr

... administrative assistant. This is a regular, full-time position based in our Arlington, TX office ... Experience working for an AEC professional services company If you have strong communication and ...

BKF

Administrative Assistant

Redwood City, CA · Hybrid

$25 - $31/hr

We are hiring an Administrative Assistant to work out of our Redwood City Office five days a week ... Strong preference for those with experience in the AEC industry. Physical Demands: Must be able to ...

BKF

Administrative Assistant

Redwood City, CA · On-site

$25 - $31/hr

We are hiring an Administrative Assistant to work out of our Redwood City Office five days a week ... Strong preference for those with experience in the AEC industry. Physical Demands: Must be able to ...

BKF

Administrative Assistant

Redwood City, CA · On-site

$25 - $31/hr

We are hiring an Administrative Assistant to work out of our Redwood City Office five days a week ... Strong preference for those with experience in the AEC industry. Physical Demands: Must be able to ...

BKF

Administrative Assistant

Redwood City, CA · On-site

$25 - $31/hr

We are hiring an Administrative Assistant to work out of our Redwood City Office five days a week ... Strong preference for those with experience in the AEC industry. Physical Demands: Must be able to ...

BKF

Administrative Assistant

Pleasanton, CA · On-site

$25 - $34.82/hr

We are hiring an Administrative Assistant to work out of our Redwood City Office five days a week ... Strong preference for those with experience in the AEC industry. Physical Demands: Must be able to ...

BKF

Administrative Assistant

Pleasanton, CA · On-site

$25 - $34.82/hr

We are hiring an Administrative Assistant to work out of our Redwood City Office five days a week ... Strong preference for those with experience in the AEC industry. Physical Demands: Must be able to ...

BKF

Administrative Assistant

Pleasanton, CA · On-site

$25 - $34.82/hr

We are hiring an Administrative Assistant to work out of our Redwood City Office five days a week ... Strong preference for those with experience in the AEC industry. Physical Demands: Must be able to ...

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Aec Administrative Assistant information

See salary details

$11

$21

$31

How much do aec administrative assistant jobs pay per hour?

As of Sep 11, 2026, the average hourly pay for aec administrative assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is an AEC administrative assistant?

AEC Administrative Assistants are professionals who provide administrative support within the architecture, engineering, and construction (AEC) industries. Their responsibilities often include managing documents, coordinating meetings, assisting with project schedules, and supporting communication between teams. They play a key role in ensuring that project workflows run smoothly by organizing files, processing invoices, and handling correspondence. AEC Administrative Assistants need strong organizational, communication, and computer skills, as well as an understanding of industry-specific terminology and processes.

What are the key skills and qualifications needed to thrive as an AEC administrative assistant, and why are they important?

To thrive as an AEC Administrative Assistant, you need strong organizational skills, attention to detail, and familiarity with administrative procedures, often supported by a high school diploma or associate degree. Proficiency with Microsoft Office Suite, project management software, and document control systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you manage multiple priorities and support project teams effectively. These skills ensure efficient project workflows, accurate documentation, and smooth operations within Architecture, Engineering, and Construction environments.

What are some common challenges AEC administrative assistants face when supporting multiple project teams?

AEC Administrative Assistants often juggle tasks for several project teams simultaneously, which can make prioritizing urgent requests challenging. Balancing administrative duties such as document management, meeting coordination, and tracking project timelines requires strong organizational skills and clear communication. Adapting quickly to shifting project priorities and maintaining accuracy under tight deadlines are crucial for success in this fast-paced environment.

What is the difference between Aec Administrative Assistant vs Construction Administrative Assistant?

AspectAec Administrative AssistantConstruction Administrative Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in office administrationHigh school diploma; experience or certifications in construction administration are common
Work EnvironmentOffice settings within architecture, engineering, or consulting firmsOffice environments within construction companies or project sites
Employer & IndustryArchitecture, engineering, and consulting firmsConstruction companies and contractors
Common Search & ComparisonYesYes

The Aec Administrative Assistant and Construction Administrative Assistant roles share similarities in office support, required credentials, and industry usage. The main difference lies in their specific industry focus: Aec Administrative Assistants typically work within architecture, engineering, or consulting firms, while Construction Administrative Assistants are employed by construction companies. Both roles involve managing schedules, correspondence, and project documentation, but their work environments and industry-specific tasks differ slightly.

What are popular job titles related to Aec Administrative Assistant jobs?

For Aec Administrative Assistant jobs, the most frequently searched job titles are:

Infographic showing various Aec Administrative Assistant job openings in the United States as of September 2026, with employment types broken down into 86% Full Time, and 14% Part Time. Highlights an 71% In-person, and 29% Remote job distribution, with an average salary of $43,768 per year, or $21 per hour.

Administrative Assistant

Richmond, VA • On-site

Zyscovich
Architectural Services • 51 - 200 employees
Learn more about Zyscovichexternal

$17.75 - $24/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 7 days ago

Job description

About Stratus
Stratus® is an integrated, multi-disciplinary engineering, architecture, interior design, and consulting firm. Consistently ranking among the Top 500 Design Firms in Engineering News-Record, the firm offers a deep bench of industry experts through a highly collaborative approach, delivering innovative solutions across the full project lifecycle. Operating coast to coast, Stratus® serves clients nationwide while maintaining a strategic commitment to supporting high-growth economies and building vibrant communities that foster the professional growth of its team. Serving public- and private-sector clients, the firm is dedicated to delivering the highest-quality service wherever projects take shape. Across the Civic, Commercial, Industrial, Transportation, Education, Water Resources, and Government sectors, we bring precision, insight, and purpose to every project, from targeted renovations to large-scale infrastructure. Stratus® designs spaces, systems, and solutions that perform, endure, and make an impact, delivering on our promise of Better Plans. Better Places.
The Role
The Administrative Assistant provides comprehensive administrative and operational support to technical and business teams within the Architecture, Engineering, and Construction (AEC) environment. This role is responsible for coordinating administrative activities, managing documentation, supporting project teams, assisting with client communications, and ensuring efficient office operations. The Administrative Assistant serves as a key point of coordination among project managers, technical staff, clients, vendors, and internal departments, contributing to the successful execution of projects and business operations.
Responsibilities
  • Provide administrative support to project managers, architects, engineers, and leadership teams to ensure efficient daily operations.
  • Prepare, format, edit, and distribute professional correspondence, reports, proposals (as needed), contracts, presentations, and project documentation.
  • Coordinate meetings, conference calls, project reviews, and client engagements, including scheduling, agenda preparation, and meeting documentation.
  • Maintain project files, records, and documentation in accordance with company standards, quality procedures, and document control requirements.
  • Assist with project setup activities, including file organization, contract documentation, and project tracking systems.
  • Support proposal and business development efforts by assisting with document preparation, resumes, project sheets, and marketing materials.
  • Coordinate travel arrangements, expense reporting, and reimbursement documentation for assigned team members.
  • Monitor and manage incoming communications, ensuring timely routing and follow-up of requests and action items.
  • Assist with invoice processing, vendor coordination, purchase requests, and project-related administrative tasks.
  • Track project deadlines, deliverables, and administrative milestones to support project teams in meeting client commitments.
  • Maintain confidential employee, client, financial, and business information with discretion and professionalism.
  • Support office operations, including supply management, facility coordination, and general administrative functions.
  • Assist with onboarding activities for new employees, including scheduling, documentation preparation, and coordination with internal departments.
  • Identify opportunities to improve administrative processes, workflow efficiency, and document management practices.
  • Perform other duties as assigned to support business operations and project success.
Qualifications
Required
  • Associate degree in Business Administration, Office Administration, or related field preferred.
  • Minimum of 3 years of administrative support experience.
  • Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
  • Demonstrated experience utilizing generative AI and other emerging technologies to streamline administrative processes, improve operational efficiency, support document development, and enhance overall work productivity while maintaining accuracy and confidentiality.
  • Stratus Forward-Looking Version
  • Strong organizational, communication, and customer service skills.
  • Demonstrated ability to manage confidential information appropriately.
Preferred
  • Experience supporting architecture, engineering, construction, consulting, or professional services organizations.
  • Experience with project management software, document management systems, or ERP platforms.
  • Experience assisting with proposal development, marketing support, or client-facing documentation.
  • Familiarity with AEC project lifecycles, terminology, and business operations.
Why you'll love Stratus
  • A team-oriented environment that values transparency, creativity, and shared success
  • Meaningful career paths, leadership opportunities, and space to specialize
  • Learning & Development - Education and Professional Licensing
  • We believe flexible, hybrid work supports the balance and well-being our team deserves
  • Excellent Health Care Programs - Medical, Dental, and Vision Insurance
  • Company-paid Life Insurance, Short-Term Disability, and Long-Term Disability
  • Voluntary Life Insurance options for employees, spouses, and dependents
  • 401k Retirement Plan with employer match
  • Paid Holidays & Competitive PTO plans

Interested in learning more about Stratus, please visit https://www.stratusteam.com/.
Equal Opportunity Statement
Stratus is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, pregnancy-related conditions, and lactation), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. Stratus Team's management Team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs, and general treatment during employment.
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