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Advising Assistant Jobs (NOW HIRING)

Navarro College

Part-time Advising Assistant

Corsicana, TX · On-site

$10.35/hr

The Part-Time Advising Assistant will work directly with the Student Guidance team, under the supervision of the Director of Retention and Success. This position will provide courteous, accurate, and ...

South Arkansas College

Director of Advising

El Dorado, AR · On-site

$48K - $52K/yr

Maintain accurate records on students, services, and programs through academic advising * Assist the Dean of Enrollment Management with other relevant services, strategies, and/or activities Skills ...

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Advising Assistant information

What are some common challenges Advising Assistants face when supporting students, and how can they be addressed?

Advising Assistants often encounter challenges such as managing high volumes of student inquiries, addressing diverse needs, and navigating complex academic policies. To address these, strong organizational skills, effective communication, and familiarity with institutional resources are essential. Collaborating closely with academic advisors and utilizing student information systems can help streamline support and ensure students receive timely, accurate guidance. Building rapport with students and staying up-to-date with university procedures also enhances the support provided.

What are the key skills and qualifications needed to thrive as an Advising Assistant, and why are they important?

To thrive as an Advising Assistant, you need strong organizational skills, attention to detail, and a background in administrative support, often with a relevant associate's degree or equivalent experience. Familiarity with student information systems (such as Banner or PeopleSoft), scheduling software, and office productivity tools is typically required. Excellent interpersonal communication, problem-solving abilities, and a service-oriented mindset help you build rapport with students and colleagues. These skills ensure efficient support for academic advisors and students, contributing to effective advising processes and student success.

What is the difference between Advising Assistant vs Academic Advisor?

AspectAdvising AssistantAcademic Advisor
Required CredentialsHigh school diploma or associate degree; some roles may require relevant experienceBachelor’s degree often in education, counseling, or related field; certifications may be preferred
Work EnvironmentEducational institutions, student support offices, administrative settingsColleges, universities, academic departments, student services
Employer & Industry UsageUsed in educational settings to support advising teamsPrimary role in guiding students academically and career-wise
Common Search & Comparison IntentUnderstanding entry-level advising support rolesProviding academic guidance and planning for students

Advising Assistants typically support academic advisors by handling administrative tasks and initial student inquiries. Academic Advisors have a more direct role in guiding students through course selection, degree planning, and academic progress. While both roles work within educational institutions, Academic Advisors usually require higher education credentials and have more responsibility in student success.

What are Advising Assistants?

Advising Assistants are support professionals who help students navigate academic requirements, course selection, and university policies. They often serve as the first point of contact in advising offices, providing information, scheduling appointments, and referring students to academic advisors or campus resources. Their role is essential in guiding students through administrative processes and helping them access the academic support they need to succeed.
What cities are hiring for Advising Assistant jobs? Cities with the most Advising Assistant job openings:
What states have the most Advising Assistant jobs? States with the most job openings for Advising Assistant jobs include:
Advising Assistant jobs near you
Academic Advising Assistant - FWS

Academic Advising Assistant - FWS

Midwestern Baptist Theological Seminary Inc

Kansas City, MO

Other

Posted 23 days ago

Job description

Description

Academic Advising Assistant - FWS

Report to - Assistant Director of Academic Advising

Department - Center for Student Success

FLSA Status - Hourly, Non-Exempt


Max Hours Per Week 15


JOB PURPOSE

To assist the academic advising team in its efforts to encourage the retention and persistence of students through their respective degree programs.


ESSENTIAL FUNCTIONS

  • Manage the advising events and communication plan calendars
  • Send and manage responses to mass communications (Emails and Texts) related to student advising
  • Assist in the execution of advising events on campus and online
  • Use Campus Connections to manage student data, case information, and communication records
  • Create and maintain monthly student contact reports for the Director of Advising and Student Success
  • Manage outgoing mail by printing labels, packing envelopes, etc.
  • Assist with administrative tasks related to MBTS and Spurgeon College Career Services
  • Be familiar with all the areas of the Spurgeon College/MBTS website that provide important student information

Requirements

QUALIFICATIONS / REQUIREMENTS


MUST BE A CURRENT STUDENT OF MBTS OR SPURGEON COLLEGE, AND

MUST QUALIFY FOR THE FEDERAL WORK STUDY PROGRAM VIA FAFSA


Qualifications and requirements include, but are not limited to: 

  • Christian with high integrity, currently pursuing a relationship with God
  • High School Diploma Required (Some college experience preferred)
  • Basic understanding of the Spurgeon College and MBTS educational experience
  • Excellent communication skills, both written and verbal
  • Able to show courtesy and wisdom in dealing with student issues
  • Skilled in computer technologies, including Microsoft Office Suite (Word, Excel, Outlook)
  • Able to multitask, analyze workload, and prioritize as necessary for the benefit of the department
  • Able to take the initiative to complete the duties of the position without the need for direct supervision.
  • Able to learn and utilize new skills and information to improve job performance and efficiency. 
  • Must be able to work independently, as well as part of a team
  • Excellent communication skills, both written and verbal
  • Must show a desire and willingness to learn
  • Must possess a positive attitude
  • Able to pass background screening, including driving record
  • Eligible to work in the United States

WORKING CONDITIONS

Normal business hours (M-F)

Not to exceed 15 hours per week

Shared office environment


PHYSICAL REQUIREMENTS

  • Frequently required to sit or stand for periods of time at a desk or computer station
  • Occasionally required to stand, walk, and reach with hands and arms.
  • Able to lift and/or move up to 25 pounds.
  • Specific vision abilities may include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
  • Frequently required to spend extended time on the phone

This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties, or skills required for the position.

Midwestern Baptist Theological Seminary is an Equal Opportunity Employer

Midwestern Baptist Theological Seminary will reasonably accommodate qualified individuals with a disability so they may perform the essential functions of a job unless doing so causes a direct threat to these individuals or others in the workplace, and the threat cannot be eliminated by reasonable accommodation, or if the accommodation creates an undue hardship to the institution. Contact human resources (HR) with any questions or requests for accommodation.

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