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Admissions Operations Assistant Jobs in Washington

Access Star

Administrative Assistant

Manassas, VA · On-site

$18 - $24.25/hr

Assist the Executive Director, Director for Operations, Human Resources Director, and Managers (and ... individual admission into the program and ensuring all required documentation are received and ...

Access Star

Administrative Assistant

Manassas, VA · On-site

$18 - $24.25/hr

Assist the Executive Director, Director for Operations, Human Resources Director, and Managers (and ... individual admission into the program and ensuring all required documentation are received and ...

Glenstone Museum

Curatorial Assistant

Potomac, MD

$49K - $64K/hr

Admission is always free.  The work culture at Glenstone is dynamic and team-oriented. As a ... operations such as processing invoices, reimbursables and other operational needs. * Address ...

Encompass Health

Case Management Assistant

Bowie, MD · On-site

... Management operations. A Glimpse into Our World At Encompass Health, you'll experience the ... Gather, take action on, and maintain Case Management documentation such as referrals, admissions ...

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Admissions Operations Assistant information

What is an admissions operations assistant?

Admissions Operations Assistants are administrative professionals who support the admissions process at educational institutions. They are responsible for processing applications, maintaining applicant records, answering inquiries, scheduling interviews, and assisting with the coordination of admissions events. Their role ensures that the admissions process runs smoothly and efficiently, helping both applicants and the admissions team. Admissions Operations Assistants often use specialized software to manage data and communicate with prospective students.

What are some typical challenges admissions operations assistants face, and how can they successfully manage them?

Admissions Operations Assistants often encounter challenges such as balancing high volumes of application processing with tight deadlines, ensuring data accuracy, and managing multiple tasks simultaneously. Success in this role relies on strong organizational skills, attention to detail, and effective communication with both internal teams and prospective students. Leveraging technology, prioritizing tasks, and maintaining clear documentation can help manage workload efficiently and minimize errors, contributing to a smooth admissions process.

What are the key skills and qualifications needed to thrive as an admissions operations assistant, and why are they important?

To thrive as an Admissions Operations Assistant, you need strong organizational skills, attention to detail, and familiarity with admissions processes, often supported by a bachelor’s degree or relevant administrative experience. Proficiency with student information systems (such as Slate or Banner), Microsoft Office Suite, and database management tools is typically required. Excellent communication, problem-solving abilities, and the capacity to manage multiple tasks efficiently set top performers apart in this role. These skills and qualities ensure accurate application processing, smooth workflow, and positive interactions with applicants and staff, which are vital for effective admissions operations.

What is the difference between Admissions Operations Assistant vs Admissions Coordinator?

AspectAdmissions Operations AssistantAdmissions Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma; some roles may require associate or bachelor's degree
Work EnvironmentOffice setting, supporting admissions processes and data managementOffice setting, managing applicant communications and event coordination
Employer & Industry UsageEducational institutions, colleges, universitiesEducational institutions, colleges, universities
Common Search & ComparisonOften compared for entry-level support roles in admissionsCompared for roles involving applicant engagement and event planning

The main difference is that an Admissions Operations Assistant primarily handles administrative tasks, data entry, and supporting the admissions process, while an Admissions Coordinator focuses more on applicant communication, event coordination, and outreach activities. Both roles are essential in the admissions department but differ in responsibilities and focus areas.

What cities in Washington are hiring for Admissions Operations Assistant jobs?

Cities in Washington with the most Admissions Operations Assistant job openings:

Admissions Operations Assistant jobs near you

Administrative Assistant

AccessStar Community Living Services

Manassas, VA • On-site

$18 - $24.25/hr

Full-time

Medical, Retirement

Re-posted 15 days ago

Job description

Assist the Executive Director, Director for Operations, Human Resources Director, and Managers
(and others, as needed) with various administrative tasks in order to maintain the program.
- Answer telephone calls and direct them to the proper program/person and take clear messages.
- Greet and provide assistance to visitors.
- Coordinate Employee and Client Satisfaction Surveys.
- Maintain ongoing communication with Direct Support Professionals and sharing necessary
updates with necessary program staff.
- Oversee postal components, process company mail both incoming and outgoing, etc.*
- Opening/closing confidential case records, filing, correspondence, statistical reports, flyers and
other tasks as assigned.
- Data entry and work processing (individual and employee records).
- Manages individual admission into the program and ensuring all required documentation are
received and processed.
- Order supplies, maintain equipment and facilitate other office repairs in conjunction with
relevant staff.
- Maintain schedule for all office staff and be aware of scheduling changes.
- Maintain office systems and procedures and person program specific assignments.
- Disseminate internal and external public relations & marketing materials and give tours to
prospective individuals/clients and other stake holders.
- Attends regular in-services to increase skills set and knowledge of development and intellectual
disabilities populations served by AccessStar.
- Transport individuals to appointments as necessary.
- Performs Duties of Direct Care professionals as needed.
- Process all pre hire and post hire paperwork
- Maintains accurate and up-to-date human resource files, records, and documentation.
- Answers frequently asked questions from applicants and employees relative to standard
policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior level HR staff or management.
- Maintains the integrity and confidentiality of human resource files and records.
- Performs periodic audits of HR files and records to ensure that all required documents are
collected and filed appropriately.
- Provides clerical support to the HR department.
- May assist with payroll functions including processing, answering employee questions, fixing
processing errors, and distributing checks.
- Acts as a liaison between the organization and external benefits providers and vendors, which
may include health, disability, and retirement plan providers.
- Conducts or assists with new hire orientation.
- Manages employee training/annual trainings.
- Assists with planning and execution of special events such as benefits enrollment, organization wide meetings, employee recognition events, holiday parties, and retirement celebrations.

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