ZipRecruiter

Log In

1

Admissions Associate Jobs in Wheaton, IL (NOW HIRING)

Aspire

Admissions Specialist (Part-Time)

Hillside, IL · On-site

$18.50 - $25.25/hr

Admissions Specialist (Part-Time) Since 1960, Aspire has been creating boundless opportunities for ... High school diploma or GED required, Associate degree preferred. * Minimum two (2) years of ...

previous pagenext page

Showing results 21-40

All JobsAdmissions Associate JobsAdmissions Associate Jobs in Wheaton, IL

Admissions Associate information

See Wheaton, IL salary details

$12

$22

$33

How much do admissions associate jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for admissions associate in Wheaton, IL is $22.31, according to ZipRecruiter salary data. Most workers in this role earn between $17.64 and $23.70 per hour, depending on experience, location, and employer.

What does an admissions associate do?

An Admissions Associate is responsible for assisting prospective students or applicants through the admissions process at educational institutions or organizations. Their duties typically include answering inquiries, processing applications, coordinating campus visits or interviews, and maintaining applicant records. They serve as a key point of contact, providing information about programs, admissions requirements, and deadlines. Admissions Associates often collaborate with other departments to ensure a smooth and welcoming admissions experience.

What are the key skills and qualifications needed to thrive as an admissions associate, and why are they important?

To thrive as an Admissions Associate, you need strong organizational skills, attention to detail, and a background in customer service or education, often supported by a bachelor’s degree. Familiarity with admissions management systems, CRM software, and data entry tools is typically required. Excellent interpersonal communication, problem-solving abilities, and a customer-focused attitude help candidates stand out. These skills ensure efficient processing of applications, positive applicant experiences, and accurate record-keeping in a fast-paced admissions environment.

How do admissions associates typically collaborate with other departments during the admissions process?

Admissions Associates frequently work closely with academic advisors, financial aid officers, and marketing teams to ensure a smooth admissions experience for prospective students. This collaboration often involves coordinating campus tours, sharing applicant information, and assisting with recruitment events. By maintaining open communication with these departments, Admissions Associates help address applicant questions efficiently and provide accurate information about institutional offerings. This teamwork is crucial for creating a welcoming and informative environment for applicants.

What is the difference between Admissions Associate vs Admissions Coordinator?

CriteriaAdmissions AssociateAdmissions Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma or equivalent; some roles may prefer associate degree
Work EnvironmentEducational institutions, colleges, universities, or private schoolsEducational institutions, colleges, universities, or private schools
Employer & Industry UsageCommonly used in admissions departments to handle applicant inquiries and processingOften used interchangeably with Admissions Associate, focusing on applicant processing and communication

Both roles typically require similar credentials and work in educational settings. The main difference lies in the job scope: Admissions Associates often focus on initial applicant contact and data entry, while Admissions Coordinators may handle more complex tasks like scheduling interviews and managing application workflows. However, the titles are frequently used interchangeably depending on the institution.

Is admissions associate a stressful job?

An admissions associate role can be stressful due to deadlines, high volume of applicants, and the need for strong communication skills. The job often requires multitasking, attention to detail, and working in a fast-paced environment, which can contribute to stress levels.

Is it hard to get an admissions associate job?

Getting an admissions associate position can vary depending on the employer and location, but generally requires good communication skills, attention to detail, and customer service experience. Some roles may prefer or require a relevant degree or certification, and competition can be moderate to high depending on the institution. Familiarity with student management systems and a professional demeanor are also beneficial.

What are the most commonly searched types of Admissions jobs in Wheaton, IL?

The most popular types of Admissions jobs in Wheaton, IL are:

What job categories do people searching Admissions Associate jobs in Wheaton, IL look for?

The top searched job categories for Admissions Associate jobs in Wheaton, IL are:

What cities near Wheaton, IL are hiring for Admissions Associate jobs?

Cities near Wheaton, IL with the most Admissions Associate job openings:

Admissions Associate jobs near you
Infographic showing various Admissions Associate job openings in Wheaton, IL as of August 2026, with employment types broken down into 1% As Needed, 66% Full Time, 29% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $46,399 per year, or $22.3 per hour.

Admissions Specialist (Part-Time)

Aspire

Hillside, IL • On-site

$18.50 - $25.25/hr

Other

Retirement, PTO

This job post has expired 2 days ago. Applications are no longer accepted.

Job description

Admissions Specialist (Part-Time)

Since 1960, Aspire has been creating boundless opportunities for people with disabilities. We believe in working together to pursue greater possibilities, foster meaningful connections, and build communities where everyone belongs. Every member of our team plays a role in advancing this mission!

The Admissions Specialist (Part-Time) is often the first connection individuals and families have with Aspire—and that first experience matters!

In this role, you'll guide prospective participants, families, and referral partners through the admissions journey with compassion, organization, and expertise. From initial inquiry through intake and onboarding, you'll coordinate each step of the process, ensuring a welcoming, responsive, and person-centered experience.

Working closely with internal teams, state agencies, healthcare providers, and families, you'll help determine service eligibility, coordinate documentation, facilitate communication, and support timely access to Aspire's programs.

If you're someone who enjoys building relationships, managing multiple priorities, and making a meaningful impact from day one, this role offers the opportunity to do all three!

**PLEASE NOTE: This is a part-time role with 20 hours per week.

What You'll Do

Guide the Admissions & Intake Process

  • Serve as the primary point of contact for prospective participants, families, and referral sources throughout the admissions process.
  • Coordinate the intake and onboarding process from referral through admission.
  • Conduct initial screenings, gather required information, delegate tasks, and ensure timely progression through the admissions process.
  • Build trusting relationships with prospective participants, families, and case management partners.
  • Assess individual needs and collaborate with service leaders to make informed admission recommendations.

Build Strong Partnerships

  • Respond to a high volume of inquiries via phone, email, and in-person visits regarding Aspire's services.
  • Collaborate with internal teams, families, healthcare providers, and state agencies to ensure a seamless admissions experience.
  • Serve as a liaison with PAS, ISSA, ISC, DRS, and other external partners.
  • Provide consistent communication, updates, and guidance throughout the intake and onboarding process.

Manage Documentation & Compliance

  • Maintain accurate and organized records throughout the admissions process.
  • Complete and submit preliminary funding documentation for prospective participants.
  • Ensure compliance with organizational policies, state requirements, and documentation standards.
  • Support accurate recording keeping within Aspire's electronic systems.
Requirements
  • High school diploma or GED required, Associate degree preferred.
  • Minimum two (2) years of experience in intake coordination or a similar role.
  • Experience in social services, healthcare, or related human services environment required.
  • Proficiency with Microsoft Office Suite and the ability to learn electronic record systems.
  • Valid Illinois driver's license with a good driving record.
Bonus Points For
  • Social Work experience.
  • Familiarity with Illinois disability service systems, funding processes, or case management.
  • Experience coordinating services across multiple agencies and stakeholders.
  • Experience as an Illinois Qualified Intellectual Disabilities Professional (QIDP).
Who You Are
  • An exceptional communicator who builds trust with individuals, families, and community partners.
  • Highly organized and able to manage multiple priorities in a fast-paced environment.
  • Detail-oriented with strong documentation and follow-through skills.
  • Emotionally intelligent, professional, and skilled at navigating sensitive conversations with empathy.
  • Passionate about helping people access services that support meaningful, fulfilling lives.
Why Aspire?
  • Help create meaningful connections and support people as they begin their Aspire journey.
  • Join a collaborative, mission-driven organization committed to inclusion, growth, and opportunity.
  • Make a meaningful difference in the lives of people with disabilities through work that has purpose every day.
Part-Time Benefits
  • Paid time off (PTO) and paid sick leave for eligible part-time team members.
  • 403(b) retirement savings plan with employer matching.
  • Professional development and training opportunities.
  • Employee Assistance Program (EAP).

Ready to Make an Impact? If you're a compassionate communicator who thrives on connecting people to the support they need, we want to hear from you. Apply today and help ensure every person's journey with Aspire begins with trust, support, and possibility!

Apply