Manage Concur / IFS administrative tasks Reporting, Systems & Operational Support * Perform data entry and tracking for water licenses and regulatory reporting * Support monthly and annual reporting ...
Quick apply
Manage Concur / IFS administrative tasks Reporting, Systems & Operational Support * Perform data entry and tracking for water licenses and regulatory reporting * Support monthly and annual reporting ...
Perform a variety of administrative duties requiring a good working knowledge of standard methods and established procedures. * Provide administrative support for the proper functioning of the ...
Perform a variety of administrative duties requiring a good working knowledge of standard methods and established procedures. * Provide administrative support for the proper functioning of the ...
Administrative Support : Provide administrative support to the sales and events team and COO, ... Manage internal events, and tenant event requests and logistics. Provide on-site event support when ...
Administrative Support : Provide administrative support to the sales and events team and COO, ... Manage internal events, and tenant event requests and logistics. Provide on-site event support when ...
Administrative Assistant
Calgary, AB · On-site
Administrative Assistant Chaos Wrangler. You're the kind of person who can coordinate six flights ... So if managing travel calendars, coordinating office needs, updating processes, communicating with ...
Administrative Assistant
Calgary, AB · On-site
Administrative Assistant Chaos Wrangler. You're the kind of person who can coordinate six flights ... So if managing travel calendars, coordinating office needs, updating processes, communicating with ...
Manage Concur / IFS administrative tasks Reporting, Systems & Operational Support * Perform data entry and tracking for water licenses and regulatory reporting * Support monthly and annual reporting ...
Quick apply
Manage Concur / IFS administrative tasks Reporting, Systems & Operational Support * Perform data entry and tracking for water licenses and regulatory reporting * Support monthly and annual reporting ...
Administrative Assistant
Calgary, AB · On-site
Administrative Assistant Chaos Wrangler. You're the kind of person who can coordinate six flights ... So if managing travel calendars, coordinating office needs, updating processes, communicating with ...
Quick apply
Administrative Assistant
Calgary, AB · On-site
Administrative Assistant Chaos Wrangler. You're the kind of person who can coordinate six flights ... So if managing travel calendars, coordinating office needs, updating processes, communicating with ...
... Administrative Assistant , providing high-level support to one or more of our physicians ... You'll play a key role in managing schedules, coordinating clinic activities, and contributing to ...
... Administrative Assistant , providing high-level support to one or more of our physicians ... You'll play a key role in managing schedules, coordinating clinic activities, and contributing to ...
... Administrative Assistant , providing high-level support to one or more of our physicians ... You'll play a key role in managing schedules, coordinating clinic activities, and contributing to ...
... Administrative Assistant , providing high-level support to one or more of our physicians ... You'll play a key role in managing schedules, coordinating clinic activities, and contributing to ...
Manage meeting room scheduling, setup, catering, and basic technology coordination * Handle ... Provide general office management and administrative support across departments Requirements: * A ...
Manage meeting room scheduling, setup, catering, and basic technology coordination * Handle ... Provide general office management and administrative support across departments Requirements: * A ...
Be Seen First
Financial Services Administrative Assistant
Calgary, AB · On-site
CA$40K - CA$50K/yr
If you're looking for more than just an administrative position--and want to build a rewarding ... Advisor Support - Coordinate and manage the calendars of three financial advisors. - Schedule ...
Quick apply
Be Seen First
Financial Services Administrative Assistant
Calgary, AB · On-site
CA$40K - CA$50K/yr
If you're looking for more than just an administrative position--and want to build a rewarding ... Advisor Support - Coordinate and manage the calendars of three financial advisors. - Schedule ...
Administrative Assistant
Calgary, AB · On-site
RBC Dominion Securities is a relationship-focused investment and wealth management firm that ... as an Administrative Assistant. By providing ongoing, exceptional service and support to our ...
Administrative Assistant
Calgary, AB · On-site
RBC Dominion Securities is a relationship-focused investment and wealth management firm that ... as an Administrative Assistant. By providing ongoing, exceptional service and support to our ...
ClaimsPro LP Administrative Assistant - contract - Calgary, Alberta, Canada We have an existing ... managers directly to present candidates. Be advised we will NOT pay a fee for any placement ...
New
ClaimsPro LP Administrative Assistant - contract - Calgary, Alberta, Canada We have an existing ... managers directly to present candidates. Be advised we will NOT pay a fee for any placement ...
New
Provide administrative, billing and AR support to the accounting team - meeting coordination ... Capable of managing multiple tasks simultaneously
New
Quick apply
Provide administrative, billing and AR support to the accounting team - meeting coordination ... Capable of managing multiple tasks simultaneously
New
ABOUT THE ROLE The Shared Services, Administrative Support role provides centralized administrative ... Post and manage job listings across multiple platforms including LinkedIn, Indeed, and internal ...
ABOUT THE ROLE The Shared Services, Administrative Support role provides centralized administrative ... Post and manage job listings across multiple platforms including LinkedIn, Indeed, and internal ...
ADMINISTRATIVE ASSISTANT (Temporary 12 month contract) | Calgary, AB Working in a LASIK MD clinic ... You manage calendars, appointments, and meeting schedules for the Regional Director, ensuring ...
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ADMINISTRATIVE ASSISTANT (Temporary 12 month contract) | Calgary, AB Working in a LASIK MD clinic ... You manage calendars, appointments, and meeting schedules for the Regional Director, ensuring ...
Ensure effective client administration by managing all administrative processes and escalations requiring investigation * Consistently demonstrate high levels of client service to deepen ...
Ensure effective client administration by managing all administrative processes and escalations requiring investigation * Consistently demonstrate high levels of client service to deepen ...
ADMINISTRATIVE ASSISTANT (Temporary 12 month contract) | Calgary, AB Working in a LASIK MD clinic ... You manage calendars, appointments, and meeting schedules for the Regional Director, ensuring ...
ADMINISTRATIVE ASSISTANT (Temporary 12 month contract) | Calgary, AB Working in a LASIK MD clinic ... You manage calendars, appointments, and meeting schedules for the Regional Director, ensuring ...
ADMINISTRATIVE ASSISTANT (Temporary 12 month contract) | Calgary, AB Working in a LASIK MD clinic ... You manage calendars, appointments, and meeting schedules for the Regional Director, ensuring ...
ADMINISTRATIVE ASSISTANT (Temporary 12 month contract) | Calgary, AB Working in a LASIK MD clinic ... You manage calendars, appointments, and meeting schedules for the Regional Director, ensuring ...
Requisition ID: 269924 ScotiaMcLeod, a cornerstone of Scotia Wealth Management, is a full-service ... BRIEF INTRODUCTION As an Administrative Support Assistant, you will be responsible for providing ...
Requisition ID: 269924 ScotiaMcLeod, a cornerstone of Scotia Wealth Management, is a full-service ... BRIEF INTRODUCTION As an Administrative Support Assistant, you will be responsible for providing ...
Requisition ID: 268583 ScotiaMcLeod, a cornerstone of Scotia Wealth Management, is a full-service ... BRIEF INTRODUCTION As an Administrative Support Assistant, you will be responsible for providing ...
Requisition ID: 268583 ScotiaMcLeod, a cornerstone of Scotia Wealth Management, is a full-service ... BRIEF INTRODUCTION As an Administrative Support Assistant, you will be responsible for providing ...
Adminstrative Manager information
What is the difference between Administrative Manager vs Office Supervisor?
| Aspect | Administrative Manager | Office Supervisor |
|---|---|---|
| Responsibilities | Oversees administrative functions, manages staff, develops policies | Supervises daily office operations, manages support staff, ensures workflow |
| Required Credentials | Bachelor's degree, experience in administration, strong organizational skills | High school diploma or equivalent, experience in office support, leadership skills |
| Work Environment | Corporate offices, large organizations, administrative departments | Office settings, small to medium-sized businesses, support teams |
| Industry Usage | Common in corporate, government, non-profit sectors | Frequent in small business, healthcare, education sectors |
The Administrative Manager typically has broader responsibilities, overseeing multiple administrative functions and staff, often requiring higher education and experience. The Office Supervisor focuses on daily office operations and support staff supervision, usually with less formal education. Both roles are vital for efficient office management but differ in scope and seniority.
What are the most commonly searched types of Adminstrative jobs in Calgary, AB?
The most popular types of Adminstrative jobs in Calgary, AB are:
Full-time
PTO
Re-posted 6 days ago
H2O Innovation rating
7.5
Based on 7 frontline employees who took The Breakroom Quiz
270th of 490 rated machine equipment manufacturers
Job description
H2O Innovation designs and provides state-of-the-art, custom-built and integrated water treatment solutions based on membrane filtration technology for municipal, industrial, energy and natural resources end-users.
Here, we encourage entrepreneurship and celebrate achievements. We work together to reach ambitious goals in an environment where fulfilling commitments and integrity are valued.
H2O Innovation is seeking an HR & Administration Coordinator. Based in our Calgary office and reporting directly to the Regional Vice President, Western Canada, with a dotted-line reporting relationship to the Corporate HR team in Quebec, the HR & Administration Coordinator provides integrated administrative, HR, payroll, and project support for water treatment Operations & Maintenance (O&M) projects across Western Canada, including FIFO (Fly in Fly Out) environments.
This role acts as the primary local administrative and HR liaison for field employees and project leadership, supporting day-to-day operations and ensuring operational continuity by bridging field execution with corporate systems and processes.
The Benefits
Overall remuneration including:
- Group insurance plan;
- RRSP;
- Share Purchase Plan;
- Vacation and sick days.
The Day-to-Day
In collaboration with the Quebec HR team and supporting Operations & Maintenance (O&M) employees across Western Canada:
- Coordinate local recruitment activities, including job postings, screenings, interviews, and pre-employment checks
- Prepare employment contracts and related documentation
- Facilitate onboarding and support the successful integration of new employees
- Coordinate administrative processes related to employee movements (leaves, exits, role changes, etc.)
- Support the annual performance review process for Western Canada employees
- Collaborate with the Quebec HR team on HR program implementation and other HR initiatives as needed
- Ensure HR and payroll practices comply with applicable provincial labor standards (Alberta and British Columbia)
Payroll & Employee Support (in collaboration with the Quebec payroll team)
- Validate and approve employee timecards prior to payroll processing, including rotating FIFO schedules
- Act as the primary point of contact for employees regarding payroll and benefits questions
- Investigate and resolve payroll-related issues with employees
Operations & Project Administration
- Organize travel, accommodation, and rotation schedules for field staff
- Coordinate staffing schedules and site rotations
- Track site access requirements and client compliance documentation
- Maintain field attendance records
- Track mandatory training requirements (HSE, certifications, renewals)
Financial & Administrative Support
- Track project-related expenses
- Review and process local vendor invoices
- Support client billing processes
- Assist with local procurement activities
- Manage Concur / IFS administrative tasks
Reporting, Systems & Operational Support
- Perform data entry and tracking for water licenses and regulatory reporting
- Support monthly and annual reporting activities
- Provide data and systems support to project managers
- Track and follow up on Net Facilities items
- Support internal or client audits
- Coordinate with the fleet department to track upcoming maintenance schedules
The Skills We Are Looking for
- 3-5 years of experience in administration, HR and payroll experience is a strong asset
- Experience in multi-site, industrial, or FIFO environments, strong asset
- Strong ability to work independently and manage multiple priorities
- Excellent and professional oral and written communication skills
- Computer literate with ability to use Microsoft Word, and Excel
- Availability to travel occasionally to project sites, valid Alberta Driver’s License required
JOIN US!
H2O Innovation is an equal opportunity employer.
Only applicants selected for interview will be contacted.
#ZR
About H2O Innovation
Sourced by ZipRecruiter
Company size
501 - 1,000 Employees