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Administrative Jobs in Alberta (NOW HIRING)

The Hayward Group

Administrative Assistant

Calgary, AB · On-site

This position is responsible for a range of administrative duties including front desk reception, meeting coordination, office supply management, document preparation, and supporting internal teams ...

AGAT Laboratories

Administrative Assistant

Calgary, AB · On-site

The Administrative Assistant is a position serving administrative functions across various departments and divisions. This role will be based at our Calgary location. The administrative assistant ...

CP Services

Administrative Assistant

Anzac, AB · Hybrid

Bachelor of Commerce, or Bachelor of Business Administration We are currently seeking an organized and proactive Administrative Assistantprofessional to join our LSS team. This role is ideal for ...

Blgllp

Administrative Assistant

Calgary, AB · On-site

The Administrative Assistant will perform all administrative and file management tasks requested by Lawyers, Practice Assistants and other support functions. This includes file opening, copying ...

PEOPLE TECHNOLOGY AND PROCESSES LLC

Position : Administrative Support Location : Coronado, CA Clearance : Secret Responsibilities (including, but not limited) : * Assist with processing military personnel actions. * Assist with ...

DMC Recruitment

Administrative Coordinator

Edmonton, AB · On-site

CA$50K - CA$55K/yr

Support the General Manager and property team with scheduling and administrative coordination * Prepare correspondence, reports, notices, and meeting materials * Coordinate with contractors and ...

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Administrative information

What are administrative jobs?

Administrative jobs refer to roles that support the day-to-day operations of an organization. These positions typically involve tasks such as managing schedules, handling correspondence, organizing files, and coordinating meetings or events. Administrative professionals often serve as the backbone of an office, ensuring smooth communication and efficient workflow. Common job titles in this field include administrative assistant, office manager, and executive assistant.

What are administrative jobs?

Administrative jobs are positions that provide support to the staff of a company or organization. The responsibilities of administrative jobs vary, depending on the company and industry, but typical responsibilities include managing office supply inventory, client support, record-keeping, and general assistance. Common administrative jobs include administrative assistants, executive assistants, legal secretary, medical secretary, information clerk, support assistant, support specialist, office manager, bookkeeper, and programs coordinator. Administrative jobs exist in most corporate departments, such as billing, accounting, finance, office or facilities management, records management, mail, and reception.

What are some common challenges faced by administrative professionals, and how can they be effectively managed?

Administrative professionals often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and coordinating meetings. One common challenge is prioritizing urgent requests while maintaining accuracy and efficiency. Effective time management, clear communication with team members, and proficiency with office technologies are essential strategies for overcoming these challenges. Additionally, regularly updating organizational systems and proactively seeking feedback can help administrative professionals stay ahead in fast-paced environments.

What is the difference between Administrative vs Customer Service Representative?

AspectAdministrativeCustomer Service Representative
Required CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma; customer service training often preferred
Work EnvironmentOffice settings, administrative departmentsCall centers, retail, service desks
Employer & Industry UsageBusinesses, government agencies, nonprofitsRetail, telecommunications, hospitality
Common Search & ComparisonAdministrative vs Customer Service Representative

While both roles involve interaction with clients or colleagues, Administrative professionals focus on managing office operations, scheduling, and documentation. Customer Service Representatives primarily handle customer inquiries, complaints, and support. Understanding these differences helps job seekers find roles aligned with their skills and career goals.

More about Administrative jobs

What are the most commonly searched types of Administrative jobs in Alberta?

The most popular types of Administrative jobs in Alberta are:

What are popular job titles related to Administrative jobs in Alberta?

For Administrative jobs in Alberta, the most frequently searched job titles are:

What job categories do people searching Administrative jobs in Alberta look for?

The top searched job categories for Administrative jobs in Alberta are:

What cities in Alberta are hiring for Administrative jobs?

Cities in Alberta with the most Administrative job openings:

Administrative jobs near you
Infographic showing various Administrative job openings in Alberta as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 87% Physical, 2% Hybrid, and 11% Remote job distribution.

Administrative Assistant

The Hayward Group

Calgary, AB • On-site

Full-time

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

Location:

Calgary, AB


Objectives:

Our client, a professional engineering firm, has an exciting opportunity for an Administrative Assistant, who will provide administrative, clerical, and reception services to ensure smooth day-to-day operations. This position is responsible for a range of administrative duties including front desk reception, meeting coordination, office supply management, document preparation, and supporting internal teams with formatting, editing, and document control.


Qualifications:

At a minimum, we require:

  • Diploma or certificate in Office Administration, Business, or a related field.
  • 2+ years of administrative experience in a professional office environment.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).


Ideally, you also have:

  • Experience working in engineering, construction, or oil and gas industries.
  • Familiarity with document control systems or engineering document workflows.


Job Type:

  • Full Time.


Compensation:

  • Competitive Salary.
  • Comprehensive Benefits.



Responsibilities:


Administrative Support

  • Prepare, edit, and format technical documents, reports, and presentations (Word, Excel, PowerPoint).
  • Assist with document version control and organization of shared files and folders.
  • Maintain structured and organized digital and physical filing systems.
  • Support engineering and project teams with administrative tasks, such as calendar coordination, printing/binding reports, and compiling submission packages.
  • Take clear and accurate meeting minutes for internal engineering and project meetings.


Office Coordination

  • Coordinate office team builders, catering, and meeting arrangements as needed.
  • Coordinate employee travel for site visits.
  • Order and manage office supplies and maintain inventory levels.
  • Maintain general tidiness and organization of common office areas.


Reception

  • Greet visitors and clients in a professional and welcoming manner.
  • Answer and direct incoming phone calls and manage general inquiries.



Work Environment:

  • Employees have more stable careers with the organization, than is typical in the industry.
  • Team members and senior leaders are caring and compassionate. As reflected in employee engagement surveys, people are treated well, and their work success and satisfaction is of utmost importance.
  • Employees work closely together, with a focus on teamwork and camaraderie. This is a lean company with a flat organizational structure.
  • There is an informal, but hardworking and professional culture in the firm.
  • Employees have the ability to work on a range of interesting problems with a wide variety of clients.
  • Employees are encouraged to take ownership of projects, from beginning to end. They’re empowered to take responsibility and make decisions.
  • The firm values philanthropy, cares about the community, and contributes to charities and other humanitarian causes.


Similar Job Titles:

  • Administrative Associate
  • Administrative Coordinator
  • Administrative Secretary
  • Administrative Specialist
  • Clerk Specialist
  • Executive Assistant
  • Front Desk Receptionist
  • Office Administrator
  • Office Assistant
  • Office Coordinator
  • Office Manager
  • Receptionist

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