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Administrative Support Coordinator Jobs in Rutland, VT

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Administrative Support Coordinator information

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How much do administrative support coordinator jobs pay per hour?

As of Aug 25, 2026, the average hourly pay for administrative support coordinator in Rutland, VT is $21.45, according to ZipRecruiter salary data. Most workers in this role earn between $18.70 and $23.89 per hour, depending on experience, location, and employer.

What is an administrative support coordinator?

Administrative Support Coordinators are professionals who provide organizational and administrative assistance within an office or department. Their responsibilities typically include managing schedules, handling correspondence, organizing meetings, maintaining records, and ensuring smooth office operations. They serve as a key point of contact between staff, management, and external parties. Strong organizational and communication skills are essential for success in this role. Administrative Support Coordinators play a vital role in helping offices function efficiently and effectively.

What are the key skills and qualifications needed to thrive as an administrative support coordinator?

To thrive as an Administrative Support Coordinator, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a relevant associate’s or bachelor’s degree. Familiarity with office software like Microsoft Office Suite, calendar management systems, and sometimes knowledge of project management tools are typically required. Excellent communication, multitasking, and problem-solving abilities help you effectively support teams and handle various priorities. These skills ensure smooth office operations, enhance productivity, and contribute to overall workplace efficiency.

What are some common challenges administrative support coordinators face, and how can they effectively manage them?

Administrative Support Coordinators often juggle multiple tasks such as scheduling, document management, and communication across departments, which can lead to competing priorities and tight deadlines. Effective time management, clear communication, and strong organizational skills are crucial for handling these challenges. Many coordinators find success by using digital tools to streamline workflows and by proactively clarifying priorities with supervisors and colleagues. Building good relationships with team members also helps in resolving issues quickly and maintaining a positive work environment.

What is the difference between Administrative Support Coordinator vs Administrative Assistant?

AspectAdministrative Support CoordinatorAdministrative Assistant
CredentialsHigh school diploma; some roles may require certifications in office managementHigh school diploma; often no formal certifications required
Work EnvironmentOffice settings, coordinating multiple administrative tasksOffice settings, providing general administrative support
Employer & Industry UsageUsed across various industries for coordinating administrative functionsCommonly used in diverse industries for clerical support

The Administrative Support Coordinator typically handles more complex coordination tasks and may require additional certifications, whereas the Administrative Assistant provides general clerical support. Both roles are essential in office environments, but the Coordinator often oversees multiple projects and team communication.

How much do administrative support coordinators make in the US?

Administrative Support Coordinators in the US typically earn a median annual salary of around $40,000 to $50,000, depending on experience, location, and industry. Entry-level positions may start lower, while experienced coordinators with specialized skills can earn higher wages, often supplemented by benefits and opportunities for advancement.

What job categories do people searching Administrative Support Coordinator jobs in Rutland, VT look for?

The top searched job categories for Administrative Support Coordinator jobs in Rutland, VT are:

What cities near Rutland, VT are hiring for Administrative Support Coordinator jobs?

Cities near Rutland, VT with the most Administrative Support Coordinator job openings:

Administrative Support Coordinator jobs near you
Infographic showing various Administrative Support Coordinator job openings in Rutland, VT as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 24% Part Time, and 4% Contract. Highlights an 91% Physical, 2% Hybrid, and 7% Remote job distribution, with an average salary of $45,460 per year, or $21.9 per hour.

Administrative Coordinator

Community Care Network

Rutland, VT • On-site

$23.39 - $25.28/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 29 days ago

Job description

Community Care Network is looking for an Administrative Coordinator to join our team!
Community Care Network is comprised of Rutland Mental Health Services and Rutland Community Programs. Our mission is to enhance the well-being of our communities, individuals and families through a responsive, innovative and collaborative human service
About the Role:
The Administrative Coordinator provides administrative, operational, and program support to ensure the efficient functioning of programs. This position supports leadership, helps coordinate internal processes, assists with scheduling and communication, and serves as a point of contact for staff, providers, individuals served, and community partners.
Responsibilities:
  • Administrative Support
  • Provide administrative support to programs and the leadership team.
  • Prepare correspondence, reports, meeting agendas, minutes, and other department documents.
  • Maintain organized electronic systems in accordance with agency and regulatory requirements.
  • Assist with tracking deadlines, assignments, and department projects.
  • Coordinate office operations and support day-to-day administrative needs of the department.
  • Scheduling and Coordination
  • Schedule meetings, trainings, interviews, and department events.
  • Coordinate calendars for leadership and department meetings.
  • Assist with onboarding logistics for new staff and contracted providers.
  • Support communication and coordination between programs, departments, and external partners.
  • Compliance and Documentation
  • Assist with maintaining documentation related to Medicaid, State, and agency compliance requirements.
  • Help prepare materials for audits, reviews, and monitoring activities.
  • Provider and Staff Support
  • Serve as a point of contact for community partners regarding administrative processes.
  • Assist with processing paperwork related to contracted supports, billing, provider records, and other operations.
  • Support staff with navigating administrative systems and procedures.
  • Help ensure consistent communication regarding department processes and expectations.
  • Demonstrate advanced proficiency in the agency's electronic medical record system including providing administrative support to program areas within the system.
  • Offer recommendations and support to improve documentation workflows, efficiency, and overall data accuracy.
  • Data Tracking and Reporting
  • Maintain spreadsheets, tracking systems, and departmental databases.
  • Compile data and assist with preparing monthly, quarterly, and annual reports.
  • Monitor administrative workflows and identify opportunities for improved efficiency and organization.
  • General Responsibilities
  • Maintain confidentiality in accordance with HIPAA and agency standards.
  • Participate in department meetings, trainings, and quality improvement activities.
  • Perform other related duties as assigned.

Qualifications:
  • High School Diploma or GED required; Associate's or Bachelor's degree in Business Administration, Healthcare Administration, Human Services, or related field preferred.
  • Minimum of 3-5 years of relevant experience required, preferably in healthcare, developmental services, behavioral health, or human services.
  • Strong organizational, project coordination, and time management skills with the ability to manage multiple priorities and deadlines.
  • Demonstrated analytical and problem-solving skills with attention to detail and accuracy.
  • Advanced proficiency in Microsoft Office Suite, particularly Excel, Word, and PowerPoint.
  • Experience working within electronic medical record systems preferred.
  • Ability to collect, organize, and interpret data for reporting and quality improvement purposes.
  • Strong written and verbal communication skills, including preparation of meeting minutes, reports, and professional correspondence.
  • Ability to work independently while collaborating effectively with leadership, staff, and external stakeholders.
  • Demonstrated ability to maintain confidentiality and manage sensitive information in accordance with HIPAA and agency standards.
  • Must have a valid driver's license, reliable transportation, and personal automobile liability insurance coverage at or above levels mandated by the State of Vermont.
  • Successful completion of a criminal history background check after hire.

Benefits:
  • Competitive pay $23.39 - $25.28/Hour (compensation is typically dependent upon experience)
  • Comprehensive Benefit Package
    • 401(k)
    • 401(k) matching
    • Dental insurance
    • Employee assistance program
    • Flexible schedule
    • Flexible spending account
    • Health insurance
    • Health savings account
    • Life insurance
    • Paid time off
    • Professional development assistance
    • Retirement plan
    • Tuition reimbursement
    • Vision insurance
  • Career Training and Development
  • Collaborative and engaging team meetings with supervision

Our work is guided by our core values of Trust, Accountability, Respect, Cultural Competence, Person-Centered, and Continuous Learning and Growth.
CCN is an Equal Opportunity Employer.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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