ZipRecruiter

Log In

1

Administrative Support Associate Jobs in Kitchener, ON

Manulife

Sales Support Associate

Waterloo, ON · Hybrid

CA$45K - CA$76K/yr

Apply legislative, product and administrative processes knowledge when working with the client on ... We'll recognize and support you in a flexible environment where well-being and inclusion are more ...

Millards

Document Processor

Brantford, ON · On-site

CA$48K - CA$68K/yr

Provide administrative support to partners, associates and client service teams. * Review, proofread, format and/or edit documents such as financial statements, correspondence, reports, presentations ...

Millards

Document Processor

Brantford, ON · On-site

CA$48K - CA$68K/yr

Provide administrative support to partners, associates and client service teams. * Review, proofread, format and/or edit documents such as financial statements, correspondence, reports, presentations ...

Waystone

Associate - Fund Governance

Waterloo, ON · On-site

... to providing administrative support to the Directorships team. ESSENTIAL DUTIES AND ... Associate Directors and Directors to ensure timely turnaround of documentation. Assist with the ...

Walmart

(CAN) Pharmacy Assistant

Burlington, ON · On-site

CA$17.60 - CA$23.10/hr

... any administrative support functions assigned (i.e. journals, accounts receivable, Aged Trial ... Walmart will accommodate the disability-related needs of applicants and associates as required by ...

Walmart

Pharmacy Assistant

Waterdown, ON · On-site

CA$17.60 - CA$23.10/hr

... any administrative support functions assigned (i.e. journals, accounts receivable, Aged Trial ... Walmart will accommodate the disability-related needs of applicants and associates as required by ...

Walmart

Produce Department Manager

Woodstock, ON · On-site

CA$19.35/hr

The Produce Department Manager at Walmart leads produce associates and oversees department ... Reporting and Administrative Support Completes and maintains required documentation, including ...

next page

Showing results 1-20

All JobsAdministrative Support Associate JobsAdministrative Support Associate Jobs in Kitchener, ON

Administrative Support Associate information

What is an administrative support associate?

Administrative Support Associates are professionals who provide essential clerical and organizational assistance within an office environment. Their duties often include managing correspondence, scheduling appointments, maintaining records, preparing documents, and supporting other staff members with day-to-day administrative tasks. They play a vital role in ensuring that office operations run smoothly and efficiently. Administrative Support Associates typically possess strong organizational, communication, and computer skills. Their work is foundational to the overall productivity of the organization.

What does an administrative support associate do?

As an administrative support associate, you assist your company with various clerical and administrative tasks, usually including routine paperwork and communications. You may help schedule appointments, respond to calls, ensure the proper filing of all documents, and coordinate with each part of the company as needed. Administrative support associates often work with a variety of administrative units or departments and help the whole company function smoothly. This job is similar to being a secretary, but it has a somewhat broader focus and requires more flexibility with scheduling and prioritizing tasks. Employers may ask you to review documents, distribute mail, perform data entry, help with travel arrangements, and otherwise serve as a central point of contact.

What are the key skills and qualifications needed to thrive as an administrative support associate, and why are they important?

To thrive as an Administrative Support Associate, you generally need organizational skills, attention to detail, proficiency in office procedures, and a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is typically required. Strong communication, time management, and problem-solving abilities help individuals stand out in this position. These skills ensure efficient office operations, accurate recordkeeping, and effective support for teams and management.

How does an administrative support associate typically collaborate with other departments within an organization?

Administrative Support Associates often serve as a central point of contact for multiple departments, coordinating schedules, managing correspondence, and assisting with shared projects. They frequently work with teams such as HR, finance, and operations, ensuring smooth communication and timely completion of administrative tasks. This collaboration helps keep workflows efficient and supports the overall productivity of the organization. Building strong relationships with colleagues across departments is key to success in this role.

What is the difference between Administrative Support Associate vs Administrative Assistant?

AspectAdministrative Support AssociateAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary educationHigh school diploma or equivalent; some roles may require additional certifications
Work EnvironmentOffice settings, healthcare facilities, educational institutionsOffice environments, corporate settings, government agencies
Employer & Industry UsageCommon in healthcare, education, and corporate sectorsWidely used across various industries including business, government, and non-profits
Common Search & Comparison IntentYesYes

The main difference between an Administrative Support Associate and an Administrative Assistant lies in their typical work environments and specific responsibilities. Administrative Support Associates often work in healthcare, education, or specialized settings, while Administrative Assistants are more common in general office and corporate environments. Both roles require similar credentials and serve to support administrative functions within organizations.

More about Administrative Support Associate jobs

What cities near Kitchener, ON are hiring for Administrative Support Associate jobs?

Cities near Kitchener, ON with the most Administrative Support Associate job openings:

Administrative Support Associate

Allianz Global Assistance Canada

Cambridge, ON • On-site

Full-time

Re-posted 26 days ago

Job description

Who we are:

People are at the heart of the Allianz brand. At Allianz, helping people is in our DNA. We believe in being a part of the solution for a better tomorrow, and know that we have a positive impact on people’s lives across the globe. If you are looking to be part of something big, then come join our local family - we want to hear from you! 

About the role:

Performs a variety of routine tasks related to receiving and sorting mail for distribution as well as filing and scanning documents.  Process agency orders and deliveries.  Maintain and track inventory of product and marketing collateral. Perform administrative duties related to a variety of document types and invoices received in the claims processing unit.  Categorize claims documentation, correctly allocate documents and invoices to existing cases, and create new cases in the appropriate system, as well as all outgoing fulfillment.

You are great at:

  • Completing all processes related to incoming mail.
  • Entering notes into the computer system/databases as required.
  • Responding to inter-departmental inquiries and internal reports.
  • Responding to urgent requests or escalations in a timely manner both electronic and in person.
  • Sorting, triaging, and allocating all incoming documents as part of the key workflow for Operations. This may include investigation and analysis with product details over multiple systems, both digital and hard copy. 
  • Preparing interoffice outgoing mail and packages for external mail delivery and ensuring that foreign and domestic mail are sent according to established deadlines
  • Unloading and restocking all stationary, policy and marketing collateral.
  • Maintaining inventory of office supplies, fulfillment supplies and forms, and maintaining postal office equipment. Ensuring that all equipment is operating efficiently.
  • Preparing pre-sale and after sale fulfillment kits for clients, which includes printing, sorting letters and policy materials and preparing envelopes for mail.
  • Accurately filing documents and pulling files and correspondence for various departments. Pulling, preparing, and organizing files for off-site storage.
  • Maintaining all compliance and privacy requirements for outgoing documents.
  • Records management including: processing, organizing, digitizing, auditing, classifying, storing, retrieving and destroying inventory.
  • Required to obtain performance objectives on a monthly basis .
  • Other duties under business services as required.

What it takes:

    • High school diploma plus a minimum of 2 years’ experience in an office environment preferred..
    • Ability to pay close attention to detail and multi-task.
    • Proficiency with navigating computer system as both alpha and numeric skills are required.
    • Possess sound judgment and good decision-making skills.
    • Process proficient data entry skills in both speed and accuracy.
    • Strong organizational skills.
    • Strong verbal/written communication skills, specifically the ability to communicate professionally and articulately via phone with colleagues.

     What we offer you:  

    • The opportunity to build a long-term and successful career for yourself in the insurance industry
    • A competitive salary which includes a number of specialty premiums reflecting the work you do
    •  A Referral Program that rewards you for referring your qualified friends and family
    • Employee discounts at a wide variety of retailers and services
    • The opportunity to grow with a large, global organization

     All successful candidates must be able to pass an Enhanced Reliability Check performed by the Government of Canada.

    At Allianz, we understand and value diversity in our employees and are proud to be an Equal Opportunity Employer. If you require accommodation at any time during the recruitment process, please call our toll free number at 1-800-461-1079 and ask to speak to a member of the Talent Acquisition team.

    Apply